The Position:
The Programme Associate position is located in the UNFPA Asia and the Pacific Regional Office and provides support for programme implementation coordination, budget monitoring, financial reporting, and logistical and administrative support to UNFPAโs regional response to the Myanmar crisis.
The Programme Associate is situated within the APRO Regional Humanitarian team and will coordinate closely with the Programme Support Team of UNFPA APRO to ensure effective and efficient programme and operational support to the Regional Programme Outputs and interventions. The Programme Associate also works in close collaboration with the International Operations Manager (IOM) and his/her team to ensure timely support to the Regional Office on programme and operations matters.
You will report to the Regionalย Humanitarian Advisor.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.ย UNFPAโs strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to โbuild forward betterโ, while addressing the negative impacts of the Covid-19 pandemic on womenโs and girlsโ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
You will support the effective management of UNFPA programme activities in the context of the Regional Response to the Myanmar Crisis (RRMC) by providing administrative and financial management support. The Programme Associate is instrumental in facilitating programme/project implementation by using appropriate mechanisms and systems and ensuring compliance with established procedures. As appropriate, and under the direction of his/her designated output managers, the Programme Associate also contributes to financial management, as well as operational and procedural guidance.
Possessing a depth of knowledge of UNFPA financial and administrative rules, guidelines, and processes, the Programme Associate will demonstrate a client-oriented, results-focused approach to interpreting rules, procedures, and guidelines. The Programme Associate post will directly report to the Regional Humanitarian Advisor and will work in close coordination with the UNFPA RRMC Coordinator.ย
You would be responsible for:
A. Contributing to the preparation, implementation and monitoring process of the regional programmeย
Supporting the monitoring of programme workplan implementation and financial performance by providing necessary guidance on appropriate implementation modalities, ensuring timely financial analysis, identifying potential over/under-expenditure issues, and proposing remedial action in compliance with UNFPAโs policies and procedures. Supporting the development of effective mechanisms for monitoring programme and project budgets; coordinating the compilation of financial data; and regularly providing accurate, up to date financial information. Interpreting financial policies and procedures and providing training and guidance to staff and project managers. Striving to identify innovative ways in which programme financial needs can be met within existing policies. Providing support for the management and monitoring of programme budget for core and non-core resources including analyzing utilization trends and bringing relevant issues to the attention of the programme manager with recommendations that support decision making. Maintaining an effective financial recording and reporting system, internal control and audit follow-up; and processing financial transactions in an accurate and timely manner.ย
B. Knowledge Management and Sharing Support
Assisting in the archiving, filing and maintenance of up-to-date electronic mailing lists on programme matters. Contribute to the uploading and maintenance of selected information, best practice and lessons learned on the UNFPA document storage and/or knowledge management platform for future planning. Record and distribute minutes in a timely manner and assist the meeting coordinator by following up on agreed actions and implementation of tasks where appropriate).ย
C. Administrative and Operations Support
Providing logistical support to projects by coordinating project-related meetings, workshops and events.ย Supporting resource mobilization efforts, by assisting with organizing and hosting donor meetings and events, including preparing relevant background materials for these events. Arranging mission travel for programme and technical team members. Supporting procurement activities related to the events for the programme and the Regional Office, ensuring compliance with UNFPA procurement procedures. Raising requisitions in the ERP system with inputs from designated clients. Support programme partners with the preparation of itemized cost estimates for activities in line with the rules and regulations of programme and financial management. Acting as a backup on selected functions for other programme assistants/programme associates during his/her absence as assigned by the supervisor. Carry out any other duties as may be required by UNFPA management.ย
Qualifications and Experience:ย
Education:ย ย
Completed Secondary Level Education required. First level university degree in Finance, Business, Public Administration or similar discipline is desirable.
Knowledge and Experience:ย
โย ย ย ย Six years of relevant experience in programme/project management, administration, finance or office management.ย
โย ย ย ย Proficiency in current office software applications, web-based management and ERP financial systems.ย
ย
Languages:ย
โข ย ย ย ย Thai and English language proficiency is mandatory.ย
โข ย ย ย ย Knowledge of other official UN languages is desirable.ย
ย
Required Competencies:ย
Values:
Exemplifying integrity,ย Demonstrating commitment to UNFPA and the UN system,ย Embracing cultural diversity,ย Embracing changeย
Core Competencies:ย
Achieving results, Being accountable, Developing and applying professional expertise/business acumen, Thinking analytically and strategically, Working in teams/managing ourselves and our relationships, Communicating for impactย
Functional Competencies:
โย ย ย ย Managing financial resourcesย
โย ย ย ย Administrative management
โย ย ย ย Delivering results-based programmes
โย ย ย ย Internal and external communication and advocacy for resultsย
โย ย ย ย Problem solving
ย
Compensation and Benefits:
ย
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
ย
UNFPA Work Environment:
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - clickย hereย to learn more.
ย
Disclaimer:
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.ย
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.ย
Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.