Background ย Diversity, Equity and Inclusion are core principles at UNDP:ย we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a โleave no one behindโ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
ย UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Cabo Verde became the first pilot Joint Office (JO) of the Ex-Com agencies (UNDP, UNICEF, UNFPA and WFP) on 1 January 2006.ย This was a major step of UN reform towards the harmonization and simplification of UN activities in small countries.ย A Joint Office model consists of a single UN office of the participating agencies, led by one representative who equally represents all the participating agencies.ย The Joint Office ย has one organizational structure and a single programme/common country programme encompassing the activities and mandates of all participating agencies, and uses one set of business processes, rules and regulations under a โsupport agencyโ arrangement, and is agency-neutral.ย In Cape Verde, the UNDP system is used.ย The JO in Cape Verde became part of the group of 8 Delivering as One (DaO) pilot countries in 2007.ย The JO, now comprising only 3 agencies โ UNDP, UNICEF and UNFPA - is presently one of the leading UN entities in implementation UNCF ย covering the period ย 2023-2027, fully aligned with the National Sustainable Development Plan and with Agenda 2030.ย A joint UNDP, UNFPA and UNICEF Country Programme Document (CPD) for 2023-2027 will start implementation in 2023, and is based on four results areas aligned with SDGs (People, Planet, Prosperity, and Peace), with a strong focus on building systems and partnerships for SDG implementation in the country, leading to the need for innovative, creative and integrated solutions both on programme and operations. <Job Purpose and Organizational Context>
ย Duties and Responsibilities ย
Under the direct supervision of the Programme Coordinator on Policy, Planning and Programme Integration, the Programme Associate provides supportย ensures effective delivery of the CO programme by entering and managing data and supporting programme implementation consistent with UN rules and regulations.
The Programme Associate works in close collaboration with the operations, programme, strategic management and projectsโ staff in the Joint Office of UNDP, UNFPA and UNICEF Regional Offices and HQ staffย as required for resolving complex issues and exchange of information. Collaboration is also required with project partners in government, civil society and donor institutions.ย
The Programme Associate will also work with UN agencies and participate in UN Country Team initiatives.ย
The Programmeย Associate supports providing a cooperation approach, team work, compliance to the internal control framework and client oriented management based on results, principles per norms and regulations.ย
S/he also supports the effective implementation of the monitoring and reporting policy in close collaboration with the Strategic Planning associate.
Support to formulation of programme strategies and implementation of the Country Programme Support to management of the JO programme Administrative support to the Programme Unit Support to resource mobilization Facilitation of knowledge building and knowledge sharingย
1.)ย ย ย ย Supports formulation of programme strategies in the implementation of the Country Programme focusing on achievement of the following results:
ย ย ย ย โข ย ย ย ย Collection, analysis and presentation of background and related information for preparation of UN Multi-country Sustainable Development Framework, Country Programme Document, programme/project implementation strategies, effective application of Results Based Management tools and establishment of management targets.ย
โข ย ย ย ย Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements.ย
2.)ย ย ย ย Provides effective support to management of the CO programme focusing on the achievement of the following results:
ย ย ย ย โข ย ย ย ย Creation of a project in Quantum ย preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project.
โข ย ย ย ย Provision of guidance to the executing agencies on routine implementation of projects.
โข ย ย ย ย Presentation of information for audit of Nationally implemented (NIM) projects, supports implementation of audit recommendations.
โข ย ย ย ย Supporting robust cross-unit collaboration.
โข ย ย ย ย Backstopping work of other units, as requested.
3.)ย ย ย ย Provides administrative support to the Programme Unit focusing on achievement of the following results:
ย ย ย ย โข ย ย ย ย Review of NIM project Financial Reports; preparation of non-Purchase Order (PO) Invoices for development projects.
โข ย ย ย ย Maintenance of the internal expenditures control system which ensures that invoices processed are matched and completed, transactions are correctly recorded and posted in Atlas.
โข ย ย ย ย Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.ย
โข ย ย ย ย Creation of requisitions in Quantum for development projects, register of goods receipt in Atlas.
โข ย ย ย ย Making budget check for requisitions, POs and invoicesย
โข ย ย ย ย Appropriate set up and tracking of gender marker targets in Quantum budgetsย
โข ย ย ย ย Support to organization of programme events and training events for national implementing partners.
โข ย ย ย ย Support to organization of programme meetings, through organization of agenda, meeting minutes, presentations, action logs.
โข ย ย ย ย Preparation of programme unit correspondence with implementing partners, donors and national counterparts.
4.)ย ย ย ย Supports resource mobilization focusing on achievement of the following results:
ย ย ย ย โข ย ย ย ย Collection of information on donors and international development partners, preparation of donorโs profile.
โข ย ย ย ย Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Quantum.
5.)ย ย ย ย Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
ย ย ย ย โข ย ย ย ย Prepare and contribute to the preparation of knowledge products, including background and working papers, technical reports and studies, briefings and presentations.
โข ย ย ย ย Organization of trainings for the operations/ projects staff on programme.
โข ย ย ย ย Synthesis of lessons learnt and best practices in programme.
โข ย ย ย ย Sound contributions to knowledge networks and communities of practice.
โข ย ย ย ย Support in forging partnerships with research and training institutions, universities and experts.
โข ย ย ย ย Other relevant duties as requested.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.
Supervisory/Managerial Responsibilities: the incumbent will not have supervisory/managerial responsibilities.
Competencies Core : Full list of UNDP Core Competencies can be foundย hereยAchieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
Learn Continuously LEVEL 2: Go outside comfort zone, learn from others and support their learning
Adapt with Agilityย LEVEL 2: Adapt processes/approaches to new situations, involve others in change process Act with Determinationย LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
Engage and Partner LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
Enable Diversity and Inclusion LEVEL 2: Facilitate conversations to bridge differences, considers in decision makingย
Cross-Functional & Technical competenciesย Thematic Area Name Definition Business Management Project Management
Ability to plan, organize, prioritize and control resources, procedures and protocolsย to achieve specific goals Business Management Customer Satisfaction/Client Management Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs.ย Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests.ย Ability to anticipate client's upcoming needs and concerns. Business Management Knowledge Generation Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need Business Management Risk Management Ability to identify and organize action around mitigating and proactively managing risks Business Management Results-based Management Ability to manage programmes and projects with a focus on improved performance and demonstrable results Finance Budget Managementย Ability to support budgetary aspects of work planning process, drawing and management of team budgets. ProcurementContract Management
Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.ย Required Skills and Experience ย Education: <Secondary education,ย with demonstrable knowledge of and interest in development, and preferably with specialized certification/education in Accounting and Finance OR
University Degree in Development Studies, Economics, Business Administration, Political Sciences, Social Sciences or Environmental Sciences would be desirable, but it is not a requirement.ย >
Experience: A minimum of 6 years (with high school diploma) or 3 years (with bachelorโs degree) of relevant progressively responsible administrative/management or programme experience is required at the national and/or international level.ย Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems such as ERP. Ability to review and edit documents, ability to produce meeting reports identifying key actions. Experience with international development agencies (bilateral, multilateral or NGOs) would be desirableLanguage Requirements
Excellent working knowledgeย in French or Englishย is required.ย Fluency in the national language of the duty station is required for local staff (Portuguese) Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period. ย DisclaimerPlease (apply)/(complete the P11 form) in the language in which the vacancy is published.ย ย Applicant information about UNDP rostersย
ย Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.ย We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. ย Non-discriminationย
ย UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.ย ย
ย UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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