Background ย Diversity, Equity and Inclusion are core principles at UNDP:ย we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a โleave no one behindโ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.ย
ย UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The UNV Field Units (FU) are accountable for the mobilization and placement of UN Volunteers in UN Agencies, Funds, and Programmes focused on peace, development, and humanitarian needs. The UNV Field Units represent and position UNV in the respective countries and bring UNVโs services and solutions closer to its partners from UN entities, volunteer involving organization's and recruitment partners from governments, civil society organizations, academia, and private sector.ย
Under the supervision of the Programme Analyst, the Programme Assistant provides administrative and operational assistance in the UNV Field Unit in Yemen in support of onsite and online volunteer mobilization, assignments management and talent acquisition.
Scope of Workย1.ย ย ย ย Support to volunteer mobilization and deployment
โข ย ย ย ย Support onsite and online volunteer mobilization through timely initiation of/follow-up on volunteer recruitment in UNV Unified Volunteering Platform, and through sharing proforma costs upon request and supporting connections with the Programme Analyst on potential specific/new demands.ย
โข ย ย ย ย Support the entry on duty and assignment management of UN Volunteers including follow-up on contracts nearing end dates.ย
โข ย ย ย ย Support the Field Unit Talent Acquisition efforts informed by Regional and Corporate strategies and action plans.
โข ย ย ย ย Assist on the logistical and travel arrangements of International UN Volunteers in duty station attending UNV workshops abroad.ย
โข ย ย ย ย Undertake tasks for the local support of the UN Volunteers and recognized dependents in the country including in the cases of medical evacuation, security evacuations or the death of a UN Volunteer.ย
โข ย ย ย ย Assist UNV HQ in ensuring all conditions are met before the payment of final entitlements to UN Volunteers at the end of their assignment.ย
โข ย ย ย ย In consultation with the Online Volunteering (OV) Programme Associate in the Regional Office, act as a focal point for online volunteers and accreditation of OV service organizations, focusing on supporting host entities with developing OV opportunities through advocacy engagements and promoting the concept of OV.ย
2.ย ย ย ย Administrative and logistical support
โข ย ย ย ย Maintain inventories of all UNV-supplied, non-expendable equipment.
โข ย ย ย ย Initiate and follow-up on procurement requests of the Field Unit.
โข ย ย ย ย Prepare payment files and submit payment requests, ensure that all payments are processed in collaboration with UNDP.
โข ย ย ย ย Perform other administrative duties as may be required.
3.ย ย ย ย Institutional Arrangement
The Programme Assistant is part of the UNV Regional Office for the Arab States team and works in collaboration and under the direct supervision of the Programme Analyst for the Field Unit in Yemen.ย
ย Core Competencies ย Achieve Results Plans and monitors own work, pays attention to details, delivers quality work by deadlineThink Innovatively
Learn Continuously
Open minded and curious, shares knowledge, learns from mistakes, asks for feedbackAdapt with Agilityย
Adapts to change, constructively handles ambiguity/uncertainty, is flexibleยAct with Determinationย
Shows drive and motivation, able to deliver calmly in face of adversity, confidentEngage and Partner
Demonstrates compassion/understanding towards others, forms positive relationshipsEnable Diversity and Inclusion
Appreciate/respect differences, aware of unconscious bias, confront discriminationยCross-Functional & Technical competenciesย Knowledge Generationย ย
Ability to research information and to turn it into useful knowledge, relevant for context, or responsive to a stated need. Ability to apply existing concepts to new situations, and to develop new concepts to generate workable solutions and new approaches. Knowledge of relevant concepts, conceptual models, and theories that can be useful in addressing new situations. Working with Evidence and Data Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions, and supporting decision-makingCommunication
Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels.Documents and records management ย
Overall document (hard or electronic) management; registry and retention policy including storing and archiving. Required Skills and Experience ย Education:โข ย ย ย ย Secondary education is required;
โข ย ย ย ย University Degree in Business Administration, Public Administration, or related field will be given due consideration, but it is not a requirement.
โข ย ย ย ย Certification in administration, accounting or finance is desirable.
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ย UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.ย
ย ย Applicant information about UNDP rostersย
ย Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.ย We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.ย
ย ย Non-discriminationย
ย UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.ย ย ย
ย UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.ย
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