Program Operations Associate. New York. Posting Date: 01/29/2025. Deadline: 02/19/2025
Role Title: Program Operations Associate
Contract Type: Regular
Reporting To: Director & Associate Director, IFC
Program/Department/Unit Name: Ideas Workshop
Location: New York, Washington DC, Mexico City, Rio, Bogota, London, Berlin, Brussels, Amman, Dakar, Nairobi, Johannesburg, Seoul
Team Name: Ideas Workshop
Role Purpose
The Program Operations Associate will support the development of our work within the team by providing operational and administrative support to the Ideas Workshop initiatives.
Key responsibilities
As a Program Operations Associate you will:
- Work closely with colleagues on various administrative and operational tasks and projects;
- Support the grant making process, communicate with grantees on the proposal submission process, assist with grant record preparation and ensure efficient flow of grants processing, payments, reporting and other related processes
- Process and oversee progress of consultant contracts
- Provide initial reviews for concept notes, proposals, and grantee reports
- Assist with data collection and monitoring, knowledge management, materials preparation, developing templates and other tools for programโs purposes
- Track grantee progress and outputs through social media and in-person or virtual conversations
- Liaison between OSFโs communications department and the Ideas Workshop team to ensure effective and accurate internal and external communications about the teamโs work
- Assist with meetings and events planning and managing related travel, logistics, and budgets.
- Serve as knowledge base for OSF policies and procedures and assist staff with understanding, operationalizing, and adhering to relevant policies and guidelines
- Take on other discrete or time-bound projects as needed
Key internal relationships
Director- Ideas Workshop, Associate Director- Ideas Workshop, Grants Management, Communications
Key external relationships
External Partners
The ideal candidate
- Several years of experience supporting operations, preferably in civil society, philanthropic organizations, media organizations or universities
- Strong administrative and organizational skills
- Familiarity with social media and ease with navigating multiple information platforms, as well as cultural and literary spaces
- Quick learner who is enthusiastic about operations and administrative work and will seek to enrich their knowledge and skill set through in-house trainings and professional development opportunities
- Strong attention to detail, ability to handle multiple tasks at once with a high degree of autonomy and self-motivation
- Experience working with budgets, database management and materials preparation.
- Experience with organizing meetings and events, including logistics and liaising with vendors
- Good judgment, decision-making ability, and discretion, especially regarding the handling of sensitive and confidential information
- Excellent written and spoken communication skills
- Ability to build and maintain relationships with a wide range of people from diverse backgrounds within a complex organization
- Professional or personal experience with international and cross-cultural contexts
- Savviness with technology, including video conference systems, online collaboration tools, secure digital communication, and Microsoft Office Suite.
What we offer:
Exceptional opportunities to learn, grow, and make an impact; from a generous annual professional development allowance for every employee to onsite training and learning conversations with visiting experts.
Excellent benefits and perks to promote well-being and a healthy work-life balance, including:
Generous time off, as well as our standard Open Society close at year-end (where vacation days are not required) and flexible work arrangements.
Employer-paid health insurance and dental plans for individuals and families (no employee contribution required).
Exceptional retirement savings plan (non-contributory for employees) and life insurance.
Progressive paid parental leave, reproductive and family planning support, and much more.
Free, healthy, world-cuisine-style lunches or tokens (where our office does not have the scale for cafรฉ facilities).
A commitment to nurturing a diverse and inclusive workplace, so you can bring your whole self to work and make a positive impact.
The salary range for this role in the US is $ 50,700.00 - $83,700.00 (USD). The final offer is influenced by a wide array of factors including but not limited to skill set and level of experience.
Who we are
Open Society Foundations aim to establish vibrant and inclusive democracies where governments are accountable to their citizens. Our operating model organizes grantmaking around specific, time-limited projects, developed alongside support for established partners, enabling us to respond swiftly to emerging needs. We are committed to promoting human dignity, equality, and rights; reimagining democratic ideals and practice; and advancing equity in governance systems.
Guided by our founderโs values and the belief in the art of the possible, we engage directly with global entities, individuals, and policymakers through grants, advocacy, impact investing, and strategic human rights litigation to drive positive change. At the heart of our mission is a deep commitment to rights, equity, and justice, inspiring every action we take.
Additional information
Open Society Foundations is an equal opportunity employer. We are committed to building an inclusive workforce that reflects the communities we serve. We actively seek applications from talented individuals across all backgrounds, identities, and lived experiencesโparticularly those from marginalized and underrepresented groups. Each candidate is evaluated solely on their unique qualifications, without discrimination based on race, age, sex, religion, ethnic origin, nationality, gender identity or expression, sexual orientation, disability, pregnancy and maternity, or any other legally protected characteristics. Reasonable adjustments are available for candidates with disabilities. To request adjustments or inquire about our equal opportunity policies, please contact recruitment@opensocietyfoundations.org.
Competitive rates of pay apply.
Open Society Foundations is committed to advancing diversity, equity and inclusion, and to building a diverse staff that reflects the movements, issues and communities that our mission serves. Candidates from all underrepresented backgrounds, identities and communities are encouraged to apply.
We are committed to providing reasonable accommodations to applicants and colleagues with disabilities.