Procurement Officer

Background Information - Job-specific

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

Project Background

Under the guidance and direct supervision of the Country Manager and the Technical supervision of NAMCO Procurement Specialist, the CO Procurement Officer is responsible for making sure that requests of various clients and partners, including UNOPS projects and project managers, are serviced in a quality and timely manner. Most of these requests will relate to infrastructure/works projects, as well as procurement of goods and services required for effective office management and project implementation. Accordingly, the incumbent will be expected to manage and ensure the provision of efficient and timely procurement and contract administration support to various clients in Morocco, as well as other OH locations, as required.

Overall, the incumbent is responsible for effective delivery of procurement services in order to obtain the best value for money. S/he analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex issues related to procurement. S/he will closely work with the supervisor to promote a collaborative, client-focused, quality and results-oriented approach in the Unit.

The incumbent will be expected to work in close collaboration with the NAMCO operations Support and programme units, UNOPS Regional Office and HQs staff, and government officials and relevant and clients.

Functional Responsibilities

Summary of Key Functions

Participate in the implementation of operational strategies

Management of procurement processes

Implementation of sourcing strategy and e-procurement tools

Facilitation of knowledge building and knowledge sharing

1.Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:

Full compliance of procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.

Office procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit.

Analysis of requirements and synthesis of proposals for cost-saving and reduction strategies.

Synthesis of proposals and implementation of contract strategy in the OH and office, including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment.

Contribute to the implementation of the strategic procurement in the office, including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement

2. Contribute to the management and guidance of procurement processes for office, projects, and at the request of other agencies/partners, focusing on achievement of the following results:

Timely and duly prepared procurement plans for the office and projects and monitoring of their implementation in close collaboration with the Project Managers and staff in the field.

Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.

Review and certification of submissions to the Contract and Procurement Committee and Advisory Committee on Procurement

Management of procurement contracts.

Creation of suppliers ID numbers in One UNOPS.

Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems. Payments to suppliers and contractors are processed in One UNOPS in timely and efficient manner.

Preparation of cost-recovery bills in oneUNOPS for procurement services provided by UNOPS to other partners.

Ensures introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

Development and management of the rosters of qualified suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.

Management of e-procurement modules.

4. Ensures facilitation of knowledge building and knowledge sharing in Morocco office, focusing on achievement of the following results:

Organization of training for the operations/projects staff on Procurement.

Synthesis of lessons learnt and best practices in Procurement.

Sound contributions to knowledge networks and communities of practice.

Provide a regular analytical report to the management on progress, lessons learned and recommended actions.

Impact of Results

The key results have an impact on the overall efficiency of the office and its projects, in procurement management and success in introduction and implementation of operational strategies. Strategic approach to procurement, accurate, thoroughly researched and documented information, timely and appropriate delivery of services, introduction of e-procurement ensure client satisfaction and overall timely delivery of UNOPS programmes and projects.

In particular, the incumbent will be expected to participate in the procurement of works and infrastructure services to support implementation of relevant UNOPS projects in Morocco. In addition, the incumbent will be responsible for ensuring that service contracts are put in place for effective and efficient delivery of goods and services required for running of projects in Morocco.

IV. Recruitment Qualifications

Education:

Advanced university Degree (Master or equivalent), preferably in Business Administration, Public Administration, Finance, Economics or related field is required

First level university degree ( Bachelors or equivalent) in relevant discipline combined with 2 additional years of experience, may be accepted in lieu of a Masters degree.

Experience:

At least 2 years of relevant experience at the national or international level in procurement management is required.

Experience working on procurement of works and infrastructure projects is required at least 2 years.

Knowledge of UN/UNOPS public procurement rules and processes desirable.

Experience working with UN, International NGOs is desirable.

Experience in the usage of computers and office software packages (MS Office)

Language Requirements:

Fluency in written and oral French is required.

Fluency in Arabic written and oral is required.

An intermediate knowledge of English is required

Knowledge of another UN working language is desirable.

L’UNOPS n’accepte pas de candidatures spontanées.

Les candidatures reçues après la date de clôture ne seront pas examinées.

L’UNOPS ne communiquera qu’avec les personnes sélectionnées pour passer à l’étape suivante du processus de recrutement, qui consiste en différentes évaluations.

L’UNOPS désire favoriser la diversité et s’engage à garantir l’égalité d’accès à l’emploi. Le personnel de l’UNOPS est constitué de personnes de différentes nationalités, cultures, langues, races, identités de genre, orientations sexuelles et capacités. L’UNOPS souhaite conserver et renforcer cette diversité afin d’assurer l’égalité des chances ainsi qu’un environnement de travail inclusif pour l’ensemble de son personnel.

L’UNOPS désire s’assurer que toutes les personnes peuvent donner le meilleur d’elles-mêmes lors du processus d’évaluation. Les personnes présélectionnées qui nécessitent une aide supplémentaire pour effectuer une évaluation, y compris des accommodements raisonnables, sont invitées à en informer le personnel des ressources humaines après avoir reçu une invitation pour participer à cette évaluation.

Conditions

Pour les postes de fonctionnaires (staff), l’UNOPS se réserve le droit d’affecter une personne à un poste de niveau moins élevé que celui publié dans l’offre d’emploi.

L’ensemble des membres du personnel de l’UNOPS doivent, dans l’exercice de leurs fonctions, respecter la Charte des Nations Unies, les politiques et instructions de l’UNOPS ainsi que tout autre cadre de responsabilité pertinent. En outre, les membres du personnel doivent démontrer une compréhension des Objectifs de développement durable cohérente avec les valeurs des Nations Unies et la vision de « Notre programme commun ».

La politique de l’UNOPS exige de procéder à la vérification des références de toutes les personnes retenues pour un poste. Ces vérifications sont déterminantes pour l’embauche.