Background Under the overall guidance and direct supervision of the Operations Manager, the Procurement Associate provides Procurement services ensuring high quality, accuracy and consistency of work. The Procurement Associate promotes a client-oriented and consistent with rules and regulations approach in the Unit. ย UNDP is striving to ensure its procurement function and practices are an integral part of UNDPโs competitive advantage as a development partner of choice. This requires placing more attention on strategically integrating procurement at the project design stage, stimulating innovation in specifications and technologies, and adopting more sustainable production and consumption practices that align with UNDPs sustainable development goals. ย Sustainable procurement means making sure products, services, and purchases are as sustainable as possible with the lowest environmental impact and most positive social results. In implementing UNDP strategic procurement priorities, Country offices will strive to use flexible methods for high-value/low-risk and timely delivery that meet the needs of its clients and key stakeholders. ย ย Position Purpose Under the direct supervision of the Operations Manager, the Procurement Associate provides leadership in the execution of procurement services in MCO ensuring their effectiveness, transparency, and integrity. S/he promotes a client-focused, quality, and results-oriented approach in the Unit. ย The Procurement Associate works in close collaboration with Operations, Programme and project teams in the Multicountry Office, Region and UNDP HQ as well as with vendors and Government officials to deliver information, provide advisory support, and resolve complex procurement-related issues. ย UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration. ย ย Duties and Responsibilities ย ย Competencies 1. Administer and support implementation of innovative and sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money.
Technical Competencies
OPERATIONS: PROCUREMENT SOURCING:ย Ability to find, evaluate and engage suppliers of goods and services. CONTRACT MANAGEMENT: Knowledge of contract management concepts, principles and methods, ability to apply this to strategic and/or practical situations. FINANCIAL ANALYSIS: Knowledge of evaluating businesses, projects, budgets, and other finance related transactions to determine their performance and suitability. CATEGORY MANAGEMENT: Ability to segment spend into areas which contain similar or related products enabling focus opportunities for consolidation and efficiency. PROCUREMENT MANAGEMENT: The ability to acquire goods, services or works from an outside external source. STAKEHOLDER MANAGEMENT: Ability to work with incomplete information and balance competing interests to create value for all stakeholders. ย Required Skills and Experience ย Education: Secondary education is required. A university degree in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration, but it is not a requirement. CIPS 3 is highly desirable for this position and candidates holding this level at the time of application will have a distinct advantage. If the desired certification is not available at the time of recruitment, it should be obtained within one year of recruitment. Candidates holding a CIPS certification at any level below at the time of application will have a proportionate advantage. Experience: Minimum of 7 years (with high school diploma) or 4 years (with bachelorโs degree) of relevant progressively responsible administrative experience is required at the national and international level. At least 3 years in managing public sector procurement of goods and services would be an advantage. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge web-based management systems such as ERP. Languages: Proficiency in English (both written and oral). ย Equal opportunity As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.ย ย UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all. ย Sexual harassment, exploitation, and abuse of authority UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. ย Probation For all new UNDP fixed term appointments (FTA), including for staff members being transferred or seconded to UNDP under the Inter-Organization Agreement concerning Transfer, Secondment or Loan of Staff, on an appointment of more than one year, continuation of the appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period. ย Right to select multiple candidates UNDP reserves the right to select one or more candidates from this vacancy announcement.ย We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. ย Scam alert UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.