Procurement Assistant
Job Vacancy | Monday, May 6, 2024
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- Reference Number 240322 Position Level AS 4 Department Procurement, Portfolio and Financial Management Department Division Procurement Division 2 Location Asian Development Bank Headquarters Date Posted Monday, May 6, 2024 Closing Date Monday, May 20, 2024 11:59 p.m. (2359 Manila Time, 0800 GMT)
Join Our Mission to Foster Prosperity in Asia
Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship
The position of Procurement Assistant is assigned in the Consulting Services Unit (CSU) of the Procurement Division 2 (PFP2) within the Procurement, Portfolio, and Financial Management Department (PPFD). You will be based at our Headquarters in Manila, Philippines.
You will report to a designated Procurement Specialist for CSU. You will take day-to-day advice and direction from designated National Staff and senior Administrative Staff under CSU.
Your Role
As a Procurement Assistant, you will be part of the CSU. CSUโs responsibilities in terms of consulting services include: (a) providing policy advice on consulting services to user departments; (b) advising on consulting services transactions during project design and implementation; (c) processing and approving consulting services transactions as specified in consulting services guidelines, and related sections of ADBโs Procurement Policy, Procurement Regulations for ADB Borrowers, and associated staff instructions; (d) preparing, negotiating, and amending contracts for consulting services; (e) reviewing, revising, and advising on principles and procedures for consultancy, and preparing guidelines, manuals and handbooks on consultant recruitment and management; (f) maintaining the ADB Consultant Management System (CMS) and proposing design enhancements to improve transactional efficiency; (g) maintaining data and records on consultants and consulting contracts; (h) actively participating in interagency engagement on consulting services and procurement issues; (i) actively participating in consulting services innovation and efficiency initiatives, including conducting selected studies; (j) reviewing and administering the performance of ADBโs consultants and consulting contracts; (k) supporting the resolution of disputes and complaints that may arise during consultant recruitment and contracting; and (l) designing and delivering trainings, knowledge materials, and outreach to internal and external clients on various aspects of consultancy procurement.You will:
- support the delivery of multimedia training, knowledge products, and outreach by CSU staff on consultancy, including to arrange meetings, prepare necessary request forms, edit training materials, take minutes, and disseminate event advertisements and post-event messaging through relevant internal or external channels;
Qualifications
You will need:
At least a Bachelorโs degree in human resource management, procurement, supply chain management, business administration, commerce, project management, accounting, audit, law, public administration, information technology, international relations, communications, or related fields. Candidates with a related Masterโs degree or other advanced credentials such as accreditation by CIPS, CIPD, PMI, PRINCE2, CPA, CMA, bar admission, CFE, or the like will be considered favorably. At least 5 years of relevant professional experience, preferably in an area of work that involved providing professional services to clients, supporting project management tasks, reviewing documents, and/or engaging consultants or service providers. Proven ability to work independently on assigned tasks and to undertake accurate and timely analysis and computations. Ability to prioritize work, remain organized, and meet deadlines. Effective report writing and communication skills in English.
Interpersonal skills to communicate and liaise effectively with internal and external clients and consultants from over 68 nationalities, and a proven ability to work constructively in multicultural teams. Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint, and SharePoint).
Benefits
ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADBโs standards and comparator markets, taking into account your qualifications and experience.
About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
To view ADB Organizational Chart, please click here.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Visit ADB Careers FAQ for more information.
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