Background
The United Nations Development Programme (UNDP) is the UNโs global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 170 countries and territories, working with Governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations.
The 2030 Agenda for Sustainable Development Goals (SDGs) and the pledge to leave no one behind reflect the interconnectedness of health and sustainable development issues such as the widening economic and social inequalities, the climate crisis, rapid urbanisation, the continuing burden of HIV and other infectious diseases (e.g., malaria, tuberculosis, COVID.19), the growing burden of non-communicable diseases and the emergence of health threats. The scope and scale of delivering health and well-being for all demands innovative partnerships and financing.
Diversity, Equity and Inclusion are core principles at UNDP:ย we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a โleave no one behindโ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. ย UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.ย Job Purpose and Organizational Context
UNDPโs partnership with the Global Fund (GF), in line with UNDPโs HIV, Health and Development Strategy 2016-2021: Connecting the Dots, makes a vital contribution to UNDPโs Strategic Plan 2022-2025, the 2030 Agenda for Sustainable Development and the pledge to leave no one behind. ย When requested, UNDP acts as interim Principal Recipient (PR), working with national partners and the Global Fund to ensure management, implementation and oversight of GF grants, while simultaneously strengthening health institutions and systems for national entities to assume the PR role over time.
In Angola, UNDP has been playing the role of Global Fund Principal Recipient since 2005, helping the Ministry of Health and civil society deliver essential HIV, malaria and tuberculosis services while strengthening health and community systems. In July 2021 UNDP Country Office initiated the implementation of a new consolidated HIV, malaria and tuberculosis Grant, using a subnational approach, over the 2021-2024 period. Concurrently, UNDP will also implement a COVID-19 Award as part of the Grant.
The management of the Grant, called โNFM3โ, is led by the UNDP Country Office Project Management Unit (PMU), in collaboration with the Ministry of Health, the Instituto Nacional de Luta contra sida, Worldvision and ADPP. ย To help the UNDP Project Management Unit (PMU) deliver on the sub-national approach and its expected results, UNDP Angola is recruiting a Procurement and Supply Management Associate, based in Luanda, who will support the implementation of the approach in Benguela and Kwanza Sul provinces.
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Working under the supervision of the UNDP/Global Fund Senior PSM Specialist, and in close liaison with the Provincial Project Managers and Provincial PSM for Benguela and Kwanza Sul, the PSM Associate will carry out the following activities:
1.ย ย ย Support the execution of health procurement processes:
โข ย ย ย Support customs clearance processes in liaison with the PSM Assistant or PSM Associate on health procurement processesย
โข ย ย ย Support on verification of quantity and quality on arrival of goods at port and airport
โข ย ย ย Support the reception of health products at the Luanda warehouse; ensure that Delivery Notes Reception Reports are issued and are on file
โข ย ย ย Support the administrative processes related to the quality control of health productsย
โข ย ย ย Organize the archiving of health procurement documentationย
โข ย ย ย Support on creation of e-requisition
2.ย ย ย Support the execution of non-health procurement processes:
โข ย ย ย Elaborate the non-health procurement plan for the grant and follow up on its implementationย
โข ย ย ย Organize the archiving of supporting documents related to Individual Contracts (IC) under the current and past Grants.
โข ย ย ย Support on creation of e-requisitionย
โข ย ย ย Help document selection processes for providers of goods and services
โข ย ย ย Provide procurement support for events organized by the PMU (meetings and workshops); request and compare quotations for goods and services
3.ย ย ย Support the PMU on Logistics and Operations at central level:
โข ย ย ย Obtain exemptions and letter of exclusivity from the National Regulatory Authority of Medicines (ARMED)
โข ย ย ย Submit all shipping docs to the Custom clearance agent to proceed with the clearance process
โข ย ย ย Follow up to obtain pending clearance documents (CNCA, BL, DU License, etc...)ย
โข ย ย ย Ensure communication between UNDP, Custom Clearance agent and some local freight forwarders
4.ย ย ย Support PSM to track payments of invoices ย
โข ย ย ย Track all payments of custom clearance invoices
โข ย ย ย Track payments of all non-health procurements and local health procurements
ย Competencies
Achieve Results:ย LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline. Think Innovatively:ย LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements. ย Learn Continuously:ย LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.ย Adapt with Agility:ย LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible. ย Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.ย Engage and Partner:ย LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships. Enable Diversity and Inclusion:ย LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination. ย
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Cross-Functional & Technical competenciesย
Supplier/relationship management: Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations. Documents and records management: Overall document (hard or electronic) management; registry and retention policy including storing and archiving. Operations Management: Ability to effectively plan, organize, and oversee the organizationโs business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms. Communication:ย Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication ย Integration within the UN: Ability to identity, and integrate capacity and assets of the UN system, and engage in joint work; knowledge of the UN System and ability to apply this knowledge to strategic and/or practical situations.ย Required Skills and Experience
ย Education: Required: Secondary Education OR bachelorโs degree in pharmacy, Public Health, Economics, Business Administration, International Development, Public Administration, Social Sciences or any development related field. Desired: Qualification or training in procurement or supply management. Experience: ย Required: ย Secondary Education with 6 years or bachelorโs degree 3 years of relevant professional experience in procurement and supply management. Experience in logistics management, including inventory management. Experience with Office package and in particular Excel and PowerPoint.ย Experience in the use of tools and in complying with procedures and international standards for the procurement of goods and services.
Desired:
Experience in planning and organising procurement processes. Experience in strengthening procurement and supply management systems Field-based experience in Logistics.ย Procurement planning and supply management skills.ย Ability to engage multiple stakeholders with diverse capacities and interests. Ability to deliver quality work under pressure and within short deadlines. ยRequired Language(s) ย ย ย
Fluency in Portuguese. ย Good Working Knowledge in English.ย Disclaimer ย Applicant information about UNDP rosters Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.ย We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. ย Non-discrimination UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.ย ย ย UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.ย
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