Procurement Advisor

Procurement Advisor

Save The Children is a global non-profit organization dedicated to ensuring every child has the opportunity to grow up healthy, educated, and safe. With a presence in over 120 countries, we work tirelessly to provide children with a brighter future. Save the Children Vanuatu is a key implementing partner, working closely with the Government of Vanuatu with funding from the Green Climate Fund.

Working at Save the Children is more than just a job:

It’s the feeling of knowing that your work is contributing to making Vanuatu and the world a better place for children and working with others who feel the same. Benefits include:

· Collaboration with diverse and creative teams

· Personalized learning plans and internal development opportunities to support your career growth

· A child-friendly work environment

· Attractive salary package

· Comprehensive benefits, including:

· Full Medical Insurance Coverage

· 20 Day Annual leave

· 21 Days Sick and carer's leave

· 14 Weeks Maternity leave

· 10 Days paternity leave

· 7 Days Compassionate leave

· 10 Days Domestic violence leave

· 6 Days Study leave

· Home Leave Airfare

· Paid Provincial and Public Holidays

Where you come in:

In this role, you will support the Ministry of Education and Training (MoET) with outstanding procurement processes—particularly the tendering for school reconstruction works related to cyclones Harold, Judy, Kevin, and Lola—by working closely with the Central Tenders Board, the Principal Education Officer – Procurement, and the Finance and Administration Directorate. Additionally, in collaboration with Save the Children, the Advisor will manage the end-to-end procurement process for the reconstruction of seven classrooms in Port Vila, ensuring compliance with procurement policies, coordinating with stakeholders, managing contracts, and reporting on progress.

Following the December 2024 Earthquake, the Advisor will manage the end-to-end procurement process for the reconstruction of seven classrooms in Port Vila, ensuring compliance with procurement policies, coordinating with stakeholders, managing contracts, and reporting on progress.

You will make an impact by:

Procurement Process Support

· Assist with documentation and provide advice on appropriate procurement methods.

· Collaborate with MoET and Save the Children to ensure a smooth, transparent process.

Tender Process Management

· Oversee and facilitate the tendering process for classroom construction.

· Ensure compliance with internal policies and local/international regulations.

Supplier Evaluation and Selection

· Support the objective evaluation and selection of contractors and suppliers.

· Ensure alignment with project budget, timelines, and quality standards.

Contract Negotiation and Management

· Guide contract negotiations and ensure alignment with requirements.

· Support legal and regulatory compliance in final contracts.

Monitoring and Compliance

· Monitor supplier performance and adherence to contract terms.

· Ensure procurement activities meet Save the Children and donor guidelines.

Reporting and Documentation

· Maintain transparent records of all procurement activities.

· Submit progress reports and share documentation with stakeholders and MoET.

Health and Safety Requirements

· Follow all safety instructions and report incidents or hazards promptly.

· Participate in health and safety improvements and emergency procedures.

Child Protection and Safeguarding

· Act in the best interest of children and uphold safeguarding standards.

· Maintain professional behavior and report any child safety concerns.

Security and Risk Management

· Be aware of daily work-related risks and apply appropriate mitigation strategies.

Does this sound like you?

Do you have a keen eye for detail and a passion for process improvement? Are you driven to ensure value for money and high-quality outcomes that support children and communities? Are you interested in enhancing your skills in procurement, compliance, and supplier management? Do you thrive on learning while contributing to real impact on the ground?

This role requires:

Essential Requirements