Special Notice: Theย ICAO Assemblyย recently reaffirmed its commitment to enhancing gender equality and the advancement of women by supporting UN Sustainable Development Goal 5 โAchieve gender equality and empower all women and girls.โ
ย Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher level categories.
ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ICAO Core Values: Integrity, Professionalism, Respect for Diversity.
ย THE ORGANIZATIONAL SETTING
The Legal Affairs and External Relations Bureau provides advice and assistance to the Secretary General and through that Office to the various bodies of the Organization and to ICAO Member States, on legal and external relations matters. With regard to legal matters, the Bureau is responsible for: the provision of legal advice to the Governing Bodies and the Secretariat on any issue of law, and in particular on international law and air law; the general development of air law; the review of all agreements and contracts; and the performance of the treaty depositary and registration of agreements functions of the Organization. With regard to external relations matters, the Bureau is responsible for: maintaining close and harmonious working relations with Member States; serving as focal point for the Organizationโs relations with the Host Government; carrying out liaison and protocol functions; and monitoring and providing policy guidance and advice on current political events which might affect ICAO.
Under the general authority of the Director, Legal Affairs and External Relations Bureau (D/LEB), the Political Affairs and Legal Officer (PLO) reports directly to the Senior External Relations and Legal Officer (SELO). D/LEB, SELO or other Senior Officers of the Bureau, will provide supervision to the PLO, including guidance on political matters, delegation and distribution of tasks, and decisions on priorities.ย The incumbent receives assignments and directions directly/indirectly from supervisors and performs tasks independently, which necessitates initiative, effective time management and the ability to work under pressure.
ย MAJOR DUTIES AND RESPONSIBILITIESย Function 1 (incl. Expected results)
Performs assigned external relations functions, achieving results such as:
Maintain liaison with Member States, non-Member States, delegations on Council and to ICAO, organizations of the UN Common System, other international governmental and non-governmental organizations, and other groups and associations. Represent ICAO at relevant meetings, as required. Establish and maintain contacts with the Host State (federal, provincial and municipal authorities) in order to duly address issues related to privileges and immunities or protocol.ย Evaluate and process requests on privileges and immunities, provide related advice to members of national delegations and, when appropriate, assist the Human Resources Branch on issues also impacting the ICAO Secretariat.ย Coordinate the work of the administrative staff in the External Relations team.ย Supervise necessary updates of the โYellow Bookโ, the DGCA Directory and the internal LEB database regarding delegations. Function 2 (incl. Expected results)Provides advice and recommendations on matters of international law and political affairs,ย achieving results such as:
Act as focal point for collection and analyses of information on matters of international law and political affairs.ย Maintain up-to-date knowledge of events relating to legal and political affairs of interest to ICAO, in particular as regards legitimate representation of States at international level.ย Monitor Resolutions of the UN General Assembly and Security Council as well as UN reports on credentials.ย Coordinate contacts with the UN (mainly Department of Political and Peacebuilding Affairs) and other bodies of the UN Common System, with a view to keeping abreast of political developments in countries and regions of interest.ย Make necessary entries into the dedicated LEB internal database. Prepare analytical reports and papers on sensitive and high-profile matters of concern to ICAO; draft notes, background papers, talking points and other correspondence for the senior management.ย Assist in coordinating political inputs to the Offices of the President of the Council and of the Secretary General as required, such as for missionsโ briefs or to prepare high-level visits.ย Coordinate information dissemination with other Bureaux and Offices at Headquarters as well as with Regional Offices, to ensure consistency of ICAOโs political positions across the board. Function 3 (incl. Expected results)Provides Secretariat services,ย achieving results such as:
Assist in coordinating Host State matters as well as political affairs raised in ICAO bodies, in particular the Council (including its Committee on Relations with the Host Country) and the Assembly (including its Credentials and Executive Committees). Participate in the provision of secretariat services to the Assembly (Credentials Committee), Councilย (Committee on Relations with the Host Country)ย and other meetings; prepare documentation and draft memoranda or reports. Function 4 (incl. Expected results)Carries out protocol functions, achieving results such as:
Advise on matters of protocol and orders of precedence. Function 5 (incl. Expected results)Performs other related duties, as assigned.
ย QUALIFICATIONS AND EXPERIENCE
Education
Essential A minimum of seven (7) years of progressively responsible professional experience in international law, with at least five years in the United Nations (UN) Common System. Experience in multilateral negotiation, mediation, or inter-governmental processes, and in coordinating across multiple stakeholders in a UN or other international setting. Experience of protocol or event management in a bilateral or a multilateral setting.
Desirable
Experience in civil aviation issues related to regional and international organizations. Experience of the aviation industry and related activities. Experience in developing partnerships with public and private entities.ย Languages
Essential
Fluent reading, writing and speaking abilities in English and French.
Desirable
A working knowledge of any other language of the Organization (Arabic, Chinese, Russian, Spanish).
ย COMPETENCIES
Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Client Orientation: Considers all those to whom services are provided to be โclients โ and seeks to see things from clientsโ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clientsโ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clientsโ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary. CONDITIONS OF EMPLOYMENT It should be noted that this post is to be filled on a fixed-term basis for an initial period of 1 year (first year is probationary for an external candidate). ย ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization, in accordance with the provisions of the ICAO service code. ย ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions.
ย ICAO offers an attractive benefit package to its employees in accordance with the policies of theย International Civil Service Commission (ICSC). ย The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.
ย Remuneration:ย Levelย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย Net Base Salaryย ย ย ย ย ย ย ย ย ย ย +ย ย ย ย ย ย ย ย ย ย ย ย ย ย Post Adjustment(net) ย ย ย ย ย ย ย ย ย ย ย ย ย ย P-4ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย per annumย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย per annum(*) ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย USD $ 86,027ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย USD $30,282 (*) Post Adjustment is subject to change.
ย HOW TO APPLY Interested candidates must complete an on-line application form. To apply, please visit:ย ICAO Careers website. ย NOTICE TO CANDIDATES ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.