Operations Assistant
Job Vacancy | Tuesday, January 6, 2026
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- Reference Number 250978 Position Grade TL1 Department South Asia Department Division Operations Coordination Unit, SARD Location Asian Development Bank Headquarters Date Posted Tuesday, January 6, 2026 Closing Date Tuesday, January 20, 2026 11:59 p.m. (2359 Manila Time, 0800 GMT)
Join Our Mission to Foster Prosperity in Asia
Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship
The position of Operations Assistant is assigned to the Operations Coordination Unit (SAOC) within the South Asia Department (SARD). You will be based at the Headquarters in Manila, Philippines.
You will report to the designated International Staff and Officer (senior/principal/lead, as applicable).
Your Role
As an Operations Assistant, you will provide operations support for the Operations Coordination Unit and Private Sector Development Unit. This includes liaising and facilitating SAOC functions daily through necessary communication and coordination with various offices in HQ and in the resident missions (RMs).
You will:
- Provide support to overall front office management including coordination and communication with HQ and within RMs, the government, development partners and other external clients of ADB on administrative and operational matters.
- Help administer Technical Assistance (TA) projects by collecting relevant data and administrative support.ยท Assist the team in the recruitment of consultants and in the preparation of Consultants Management System (CMS) requests, documentation for short-listing and processing of contract variations and claims.
- Help monitor operational and administrative works, tracking milestones, and flagging delays for management attention.
- Ensure that all correspondence and documents for supervisors are correctly typed and prepared in compliance with ADB's standards. Track the flow of documents with the use of database for effective monitoring.
- Provide efficient reception services by screening incoming telephone calls and taking accurate messages. Deal with queries from callers and visitors, and establish the nature and priority of requirements of unexpected visitors. Ensure that they are routed in a timely manner to the concerned staff.
- Ensure the effective coordination of supervisors' schedules by maintaining diaries and arranging appointments, meetings, travel and accommodation as specified by supervisors and following ADB procedures.
- Coordinate meeting arrangements, workshops and capacity building events and maintain adequate stocks of office supplies as required.
- Ensure that office filing systems and records are maintained and updated in accordance with an existing framework for easy retrieval.
- May relieve other Senior Operations Assistants/Executive Assistants as directed.
Qualifications
You will need:
- Bachelor's degree in relevant fields
- At least 5 years of relevant professional experience in project and administrative coordination.
- Advanced computer skills with sound knowledge of common processing, spreadsheets and graphics software used in multilateral organizations.
- Good coordination and interpersonal skills. Can work with individuals from different cultural/national backgrounds.
- Can coordinate proper distribution of tasks among other administrative assistants.
- Ability to quickly understand the role and function of the division/office/department and a good general understanding of the organization's purpose.
- Can exercise judgment on matters of confidentiality and those requiring urgent attention particularly in the supervisor's absence.
- Written and verbal proficiency in English.
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Please refer to the link for ADB Competency Framework for TL1.
Benefits
ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.
- Housing and education allowance (if applicable)
- Expatriate benefits (if applicable)
- Retirement plan (if applicable)
- Medical and health benefits
- Paid leave (including parental)
- Life and other insurance plans
- Staff development
Additional Information
This appointment is open to internal and external applicants.
This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment.
About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030.
ADB only hires nationals of its 69 members.
To view ADB Organizational Chart, please click here.
ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Visit ADB Careers FAQ for more information.
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