Operations Analyst
Job Vacancy | Monday, April 28, 2025
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- Reference Number 250369 Position Level TL3 Department Procurement, Portfolio and Financial Management Department Division Office of the Director General Location Asian Development Bank Headquarters Date Posted Monday, April 28, 2025 Closing Date Tuesday, May 13, 2025 11:59 p.m. (2359 Manila Time, 0800 GMT)
Join Our Mission to Foster Prosperity in Asia
Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting RelationshipThe position of Operations Analyst is assigned to the Office of the Director General (PFOD) within the Procurement, Portfolio, and Financial Management Department (PPFD). You will be based at our Headquarters in Manila, Philippines.
PPFDโs responsibilities include project-related financial management, consultant recruitment, Executing Agency procurement reviews, project implementation, portfolio management and project performance management. Also, our teams are involved in several initiatives and have introduced certain changes to procedures to improve ADBโs performance concerning consultant recruitment, procurement reviews, project implementation, portfolio management and project performance management.
The Office of the Director General oversees the management and operations of PPFD.
You will report to the Deputy Director General and/or Officer.
Your Role
As an Operations Analyst, you will assist in budgetary, personnel and administrative responsibilities of PPFD and coordinate specialized administrative requirements to achieve specific functional results.
You will:
a. Budget
- Prepare monthly budget use summary and ad hoc budget monitoring and analysis reports.
b. Work Program
Support in the preparation and compilation of departmental and division workplan. Coordinate the status of the implementation progress of front office workplan with concerned staff. Ensure that the status and updates are reflected in the monthly progress reports. Assist in compiling and consolidating inputs for WPBF requirements.c. PPFD Events
Provide support in organizing department and/or division events such as retreats, townhalls, team building activities, strategy sessions, recognition awards presentation, and celebration of success events. These include sourcing resource person, coordinating venue, food and IT requirements, preparing presentations and recognition award certificates and processing request for payment RFPs. Coordinate with departments concerned (i.e. BPMSD, CSD, etc.) for budget requirements and logistical arrangements. Coordinate budget preparations and ensure facilitation follows applicable guidelines. Check budget availability and monitor use of relevant budget source. Prepare and submit budget requests and post-events requirements and expense reports to BPCT and BPRS for events budget of which they manage.d. External training
Facilitate the solicitation of external learning requests from PPFD staff. Ensure that the requests received follow the EL guidelines and courses/programs are not available in in-house programs and online learning platforms such as Indigo, Harvard ManageMentor, LinkedIn Learning and Corporate Finance Institute. Compile all external learning requests for DDGโs review and prioritization. Manage and monitor external learning budget allocation. Coordinate with VPAC Office and BPCT on external learning issues and updates. File RFPs in Oracle Self-Service to reimburse training/course fees advanced by PPFD staff.e. Others/Ad hoc
Answer questions and clarifications of PPFD staff relating to budget, external learning, PPFD monitoring reports, and other concerns. Perform other tasks assigned, as required.Qualifications
You will need:
Bachelorโs degree major in economics, business administration or related fields. At least 5 years of relevant professional experience. Working knowledge of assigned area and with ADB policies, guidelines and procedures. Ability to deal with technical aspects of the work including basic research and analytical requirements. Able to collect, maintain and manipulate data and information from multiple sources. Proficient in ADB standard software programs and information technologies. Able to liaise and work with staff within own work location and throughout ADB. Collaboratively work with teams as a constructive team member. Excellent verbal and written communication skills in English. Please refer to the link for ADB Competency Framework for technical local staff level 3.Benefits
ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADBโs standards and comparator markets, taking into account your qualifications and experience.
About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 69 members.
To view ADB Organizational Chart, please click here.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Visit ADB Careers FAQ for more information.
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