KYRGYZ REPUBLIC: FINANCE, PROCUREMENT AND ADMINISTRATION ASSOCIATE
Please note that the deadline is based on Korean Standard Time Zone (KST, UTC+9)
INTRODUCTION TO GGGI
The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page.
INTRODUCTION
Kyrgyz Republic became GGGIโs 37th Member in 2020. Since then, the Government of the Kyrgyz Republic has signed a Host Country Agreement with GGGI (2024), along with Memorandums of Understanding (MOUs) with the Ministry of Economy and Commerce (MEC), the Ministry of Natural Resources, Ecology, and Technical Supervision (MoNRETS), and the Ministry of Emergency Situations (MES).
In collaboration with the Ministry of Economy and Commerce and the Ministry of Emergency Situations, GGGI is currently implementing the project, โStrengthening Climate Resilience through Introduction of Innovative Smart Techniques in Flood and Drought Management in Central Asia (2024โ2027)โ, funded by the Ministry of Environment of the Republic of Korea in partnership with K-Water and the Asia Water Council (AWC). The project focuses on enhancing climate resilience and reducing the risks of flood and drought disasters through the integration of smart technologies and early warning systems.
This position within the Kyrgyzstan Country will support the project team by ensuring effective delivery of administrative, financial, and operational services.
POSITION SUMMARY
The Finance, Procurement, and Administration Associate plays a key role in ensuring smooth and efficient day-to-day operations of the GGGI Kyrgyzstan Country Office. Under the supervision of the Country Representative or Program Manager, the Associate will be responsible for providing operational support across finance, procurement, human resources, travel, IT coordination, and general administration.
PURPOSE
Ensure process integrity across a wide range of services relevant to areas such as finance, human resources, procurement, IT, and travel, meeting established GGGI policies, standards, and donor requirements, ensuring value for money and compliance, as well as carrying out other operational administrative functions. Lead GGGI Kyrgyzstan Officeโs finance, procurement and administrative operations and find solutions to ensure the efficient execution of these processes and the commitments they entail. This will require an agile approach to work, be highly organized, while also displaying a detailed and service-oriented approach, since Finance, Procurement, and Administration Associate will support both internal and external clients. Take responsibility for assigned day-to-day administrative
ENGAGEMENT
Work closely with the Program Managers or Country Representative to keep an opportune monitoring of the budget execution and its implementation. Assist program activities with the preparation, organizing, or processing of meetings or workshops as well as project-related events Support GGGI staff with administrative aspects of program and project implementation. Engage with internal and external stakeholders to guarantee compliance with GGGIโs HR, Procurement, Events, and Travel related processes. Provide clear information on process delivery requirements to the Kyrgyzstan office staff and external stakeholders.
DELIVERY
Support administration aspects of the โStrengthening Climate Resilience through Introduction of Innovative Smart Techniques in Flood and Drought Management in Central Asiaโ project and carry out administrative duties efficiently and effectively in line with GGGI policy. Monitor and report workstream budget expenditures in activities to ensure efficiency, accuracy, and consistency in line with work plans to support program management. Prepare financial reports for donors and provide support for financial auditing by gathering the relevant information. Manage transactions in the ERP, such as requisitions, amendments, payments (for individual consultants, firms, and general providers), submission of claims, procurement of equipment and services, among others. Keep monthly track on procurement progress and commitments. Keep monthly monitoring of staff time by project (Timesheets record). Prepare monthly Corporate Credit Card reconciliation and register all related expenditures. Be responsible for the office management activities, including meeting room management, office spaces, supplies and IT management. Promote Green Office initiatives and ensure we meet our Green Office Guide for all operations. Coordinate the recruitment processes of Staff, Consultants, and Interns through the E-Recruitment system, including uploading ToR for GGGIยดs website publication, setting up interviews with candidates and following up throughout the process until final candidate is contracted and onboarded. Support the recruitment and onboarding of new staff and individual consultants. As a subject matter expert, provide guidance and advice to the Kyrgyzstan team to increase awareness of internal administrative procedures in the areas of office management, recruitment and onboarding of new personnel and consultants, travel, conference/event management, IT, and other relevant regulations, rules, and guidelines. Assist the team in all procurement above USD 10,000, including negotiation definition between project leads and vendors, contract issuance, authorization of payments, submission of claims, requisition transactions, others.
REQUIREMENTS / QUALIFICATIONS
Bachelor's degree in administration, economics, finance, public administration, management, or any discipline related to the assignment. Preferred 3-5 years of professional experience in the above fields. Working experience with international or technical assistance organizations that deliver donor funded projects will be an asset. Outstanding level of proficiency in Microsoft Office applications (Excel, Word, PowerPoint, etc.), as well as Enterprise Resource Planning (ERP) or similar software. Experience coordinating integrated service platforms with the team, ensuring service quality and compliance. Fluency in written and spoken English, Russian and Kyrgyz communication is required for this assignment. A candidate must be Kyrgyz Republic citizen or entitled to work in Kyrgyz RepublicFUNCTIONAL
Exceptional time management and organization skills Ability to prepare written reports and business correspondence in English, Russian and Kyrgyz language. Exceptional ability to pay attention to details, particularly when it comes to budgets, recruitment, and detailed operative processes. Teamwork and creative problem-solving abilities Fast learner, quick to adapt to new environment, systems and bring immediate contribution. Excellent multi-cultural literacy and interest in being a part of an international team working in an evolving and entrepreneurial environment Ability to produce deliverables with minimal supervision. Proven experience assisting or supporting project delivery, i.e. managing/supporting the delivery of results on time and on budget Experience in working with developing countries within the climate change / green growth sector will be an assetCORPORATE
Understand and actively support GGGI's mission, vision and values Promote an organizational culture of trust, transparency, respect and partnership Process and share information easily and excellent at problem solving Manage emotions and stress positively, builds rapport and resolves conflict easily Able to work effectively with other people and teams with a high degree of cultural/professional diversity (cultural awareness) Promote creativity and innovation among staff
WORKING CONDITIONS
The Finance, Procurement and Administration Associate โ Kyrgyz Republic is an X6, national grade level in GGGI's salary scale. Determination of base salary is subject to candidate's experience, academic background and internal equity. GGGI provides 15% of base salary towards retirement plan/long-term savings, 27 days of annual leave, and private health insurance that covers dental and vision.
Child protection โ GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGIโs Child Protection Policy is written in accordance with the Convention on the Rights of the Child.