The Organizational Setting
The position is located in the Office of the Secretary General (OSG). The Secretary General, with the support of the Office of the Secretary General, provides leadership and general direction to the work of the staff working in the ICAO Secretariat. The Secretariat consists of the Office of the Secretary General, five Bureaus, seven Regional Offices, the Finance Branch, the Office of Internal Oversight, and the Ethics Office. The five Bureaus are as follows: the Air Navigation Bureau, the Air Transport Bureau, the Capacity Development and Implementation Bureau, the Legal Affairs and External Relations Bureau, and the Bureau of Administration and Services, which are located at ICAO Headquarters in Montreal.ย
ICAO Regional Offices include the Asia and Pacific Office in Bangkok, Thailand; the Eastern and Southern African Office in Nairobi, Kenya; the Western and Central African Office in Dakar, Senegal; the Middle East Office in Cairo, Egypt; the European and North Atlantic Office in Paris, France; the South American Office in Lima, Peru; and the North American, Central American and Caribbean Office in Mexico City, Mexico.
The incumbent reports directly to the Personal Advisor of the Secretary General which whom he/she consults on a regular basis. Staff members of the Office of the Secretary General and the Secretary General may provide direct input and guidance to the work of the intern.ย
Terms of Reference
Under the supervision of the Personal Advisor to the Secretary General, the intern will:ย
- Support the OSG in the overall preparation of the ICAO Assembly, Council meetings and senior-level management meetings
- Support the coordination and preparation of background and reference documentation for high-level meetings, bilateral or multilateral visits, conferences and missions by the Secretary Generalย
- Draft reports and minutes of meetingsย
- Assist in the preparation of correspondences, briefings and talking points, and support the preparation of presentations and other material
- Assist OSG in the development of management tools such as tracking tools, as may be required
- Support the tracking of decisions and instructions as well as assist in monitoring their implementation
- Assist in coordinating the formulation of strategies, assessments and administrative issuances
- Support content management on web-based platformsย
- Perform other tasks as assigned.ย
Competencies
Professionalism:ย Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication:ย Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.
Teamwork:ย Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing othersโ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client Orientation: Considers all those to whom services are provided to be โclients โ and seeks to see things from clientsโ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clientsโ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clientsโ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks \"outside the box\"; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
Qualificationsย Education
At the time of application, candidates are required to have completed or be enrolled in a graduate degree programme (second-level university degree or higher) preferably in a field of study related to political science, law, public administration, management, or a related field in the aviation sector.
Applicants pursuing studies in countries where higher education is not divided into undergraduate and graduate stages should have completed at least four years of full-time studies at a university or equivalent institution towards the completion of a degree.
LanguageEssential requirements:ย Fluent reading, writing and speaking abilities in English.
Desirable requirements:ย A working knowledge of a second language of the Organization (Arabic, Chinese, French, Russian, or Spanish).ย
Work Experience
- Proficiency in Microsoft Office including word, excel and power point.
Conditions of Internship
Interns are not paid. All costs related to travel, insurance, accommodation, and living expenses must be borne by the intern.
The duration of the internship is six months, with possibility of renewal subject to the requirement. ย The intern is expected to work five days a week, on a full-time basis. (The Minimum duration for this internship is 4 Months)
Interns shall not be eligible to be engaged in any other form of employment within ICAO during the period of internship and shall not be eligible to apply for or be appointed to any post in the Secretariat or be contracted for any other remunerated employment with ICAO for the six months immediately following the end of their internship.ย ย
How to Apply
Interested candidates must complete an on-line application form, and attach a recommendation letter from the educational institution. To apply, please visit ICAOโs e-Recruitment website at:ย
https://careers-new.icao.int/web/icao/internship ย ย
Notice to Candidates
ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.