International HR Contracting and Administration Manager

Location: Any MSF office*

Duration: 24 months

Contract: 100%

Starting date: February 2026

Application deadline: 14th of December 2025

Compensation and benefits: MSF practice is to offer the C&B package current in the MSF entity establishing the contract.

*By default, the successful candidate will be offered a contract in the MSF office of their country of residence at the time of application.

I. MSF INTERNATIONAL

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation.

MSF International is the legal entity that binds MSF’s 24 sections, 28 associations and other offices together. Registered in Switzerland, MSF International provides coordination, information and support to the MSF Movement, as well as implements international projects and initiatives as requested.

II. POSITION BACKGROUND

The International HR (IHR) Team, led by the International HR Coordinator, is responsible for developing and maintaining workforce and HR policies and tools for the MSF Movement under the guidance of the IDRH (the platform of HR directors). It undertakes a range of activities including:

Developing and managing international projects for new workforce and HR services and projects (for example the Global Grading Framework)

Coordinating, maintaining and supporting international and intersections HR policies, process and tools for the MSF Movement

Working closely with HR stakeholders, including the HR sub-platforms

Communication and knowledge management for the HR community

Undertaking data analysis

Providing strategic advice and support on workforce evolution and HR set-up to the Movement’s leadership

III. PLACE IN THE ORGANISATION

The International Contracting and Administration Manager is part of the International HR (IHR) team of MSF International. They will report to the International HR Coordinator. They also interact closely with contracting and administration referents in Operational Centres and entities and other HR stakeholders, such as the Intersectional Legal Department and the Global Procurement Unit.

IV. OVERALL PURPOSE OF THE POSITION

The purpose of the position is to contribute to the design, implementation and maintenance of effective contracting and administration for all MSF staff, including engaging with contracting offices and other stakeholders across MSF to provide advice and support, trouble shoot implementation issues, follow up and monitor how policies and tools are used and arbitrate differences where needed. The position will also contribute to strategic reflection of future evolution of workforce contracting and related HR service, including, monitoring existing contracting and administrative policies and processes.

V. MAIN RESPONSIBILITIES

Act as an internal expert on contracting, administration and hosting for MSF including the following:

Maintaining oversight of types of entities & evolution of new ones and their impact on International Mobile Staff cross-admin and Hosting tools & processes

Flagging key issues to relevant decision-makers/stakeholders & identifying solutions / partners to work on solutions (e.g. contracting issues)

Onboarding / induction and providing guidance to new MSF ‘entities / structures’ on related policies & tools

Custodian’ of International Mobile Staff cross-admin & hosting tools, championing the use of the tools and ensuring:

o their consistent implementation & ongoing application

o the embedding of institutional knowledge of the tools across MSF

o the tools evolve with changing needs and environment

Interlocutor for initiatives of other departments (e.g. Global Procurement Unit) in the domain of contracting & administration that affect multiple entities, e.g. membership of steerco on global travel policy framework;

Liaison with ILD on legal/contractual matters that affect across entities)

Focal point / conduit / channel for implementation of new & application of existing international HR policies that have (cross-)admin impact between “design” side and “implementation” side

Ensuring documentation and knowledge management of contracting and admin resources, policy content, tools in the relevant SharePoint sites and project management tools

2. Contributing to other activities necessary to ensure progress of other workforce and HR activities at an international level including:

Contribute to providing support to entities on other major policies and change projects including the Global Grading Framework, the Mobile Salary Grid and Global Pay Policy Framework as agreed and as workload allows

Contribute to the development of monitoring and reporting tools that enable follow up of implementation of international policies

3. Contributing to other International HR team activities and MSF Movement priorities including:

Regularly attending IHR team and other relevant internal meetings

Contributing contracting and admin expertise to other IHR projects and activities

Contributing to International HR Team work planning

Work flexibly as part of an agile team, supporting other team members as needed

Working to prevent abuse by reinforcing, discussing, and modelling the MSF Behavioural Commitments, by supporting staff to detect abuse, welcome complainants, promote and create an environment that does not tolerate abuse or inappropriate behaviour, and by contributing to ensuring that staff understand their responsibilities with respect to required behaviour and reporting abuse while working for MSF