Organizational Context
The International Federation of Red Cross and Red Crescent Societies (IFRC) is the worldโs largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is โto inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.โ IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.
IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.
IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.
IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.
IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.
Job Purpose
Under the supervision of the Finance Manager and Finance Officer, the selected candidate is responsible for providing support to the Regional Office in various finance issues to ensure the smooth day-to-day operation. The Finance Intern provides support to the Finance Department in the delivery of finance services in support of the zoneโs operational programs.
Job Duties and Responsibilities
The selected candidate shall be responsible for day-to-day operations related to petty cash, e-travel, daily accounting, review of supporting documentation, including working advances, performing reconciliations. The tasks are detailed below. The selected candidate shall:
- Ensure daily data input into ERP financial system in an accurate, efficient and timely manner.
- Daily Invoices & data input into ERP financial system in an accurate, efficient & timely manner. (Supplier & 3rd Party invoices)
- Review the payment authorizations submitted for signature, ensuring that all supporting documentation is attached. In case of missing documentation, ensure necessary follow-up actions.
- Supports in the scanning of the supporting documents for payments and archiving accounting documents in accordance with established procedures
- Registering the Fcast once received
- Check pending invoices received from supplies, and advise on the required action
- Assist the Finance Manager & Finance Officer in the month/year end closing:
- Preparing and registering the reallocations and corrections at the end of each month as requested.
- Assist in the clearance of working advances
- Assist in checking and clearing the balance sheet upon request.
- Assist the Finance Manager & Finance Officer in the Reallocations Correction
- Ensure timely monthly reconciliation of working advances.
- Ensure clearance and reporting of working advances.
- Assist in the preparation of reconciliation of balance sheet items
- Calculate, reconcile and advise staff on the outstanding working advance amount
- Assist with the preparation and coding of staff
- Other Assigned Tasks
- Assist the Finance Officer in suppliersโ payments and reconciliations
- Assist as a member of the Regional Finance and Administration Unit (RFAU) with other tasks as required
Education
- Relevant degree (minimum bachelorโs degree) or equivalent experience in Administration, financial management accounting - Required
- Relevant professional /academic qualification in finance or accounting - Preferred
Experience
- 0 to 1 year of internship experience related to Finance - Preferred
- Experience in working with web-based accounting systems - Preferred
Knowledge, Skills and Languages
Knowlege
- Advanced computer skills, working knowledge with windows, spreadsheets, word processing and accounting packages - Preferred
- Experience working with ERP or similar accounting software - Preferred
Skills
- Ability to work under pressure and to deadlines - Required
- Accuracy and fine attention to detail - Required
- Organised and self-starter in work prioritising - Required
Languages
- Fluent spoken and written Arabic and English - Required
- Other Assigned Tasks
- Good command of another IFRC official language (French) - Preferred
Competencies, Values and Comments
Values
- Respect for diversity; Integrity; Professionalism; Accountability
Core competencies
- Communication
- Collaboration and teamwork
- Ensure timely monthly reconciliation of working advances.
- Judgement and decision making
- National society and customer relations
- Assist the Finance Manager & Finance Officer in the month/year end closing:
- Creativity and innovation
- Building trust
IFRC Disclaimer
IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.
If you appointed to or undertake a role within IFRC, whether as staff, staff on loan or secondees, you will be subject to the organization's Code of Conduct, which is available here and on our website.
Note: All offers of employment will be subject to satisfactory references and appropriate screening checks, which include prior professional conduct checks and review of criminal records. IFRC will request a conduct check from all prior employers for a period of 5 years, including but not limited to employers who like IFRC participate in the Misconduct Disclosure Scheme. For more details on the Scheme, please see ont-style: italic;\">THE MISCONDUCT DISCLOSURE SCHEME โ SCHR.
IFRC ensures equal employment opportunities!