Intern - Administration

Work LocationMexico City Expected duration6 months Duties and ResponsibilitiesThe Economic Commission for Latin America and the Caribbean is one of the five regional Commissions of the United Nations. It was founded in 1948 with the purpose of contributing to the region's economic and social development. Its mission includes the design, monitoring and evaluation of public policies and the provision of advisory services, expertise, and training to Governments, as well as support for regional and international cooperation and coordination activities. Please visit our website at www.eclac.org for further information. The internship is not paid and is offered in-person full- time basis (five days per week; 35 hours; working hours 8:30 to 16:00). There are two available internships at the Administration at the Economic Commission for Latin America and the Caribbean Subregional Headquarters in Mexico City, Mexico. The internships will last 6 months, depending on the needs of the Office. Candidates may be selected throughout the posting period, on an \"as-needed\" basis. Under the supervision or overall guidance of The Office in Charge of Administration, the Administration Interns will support multiple administrative units, contributing to the smooth day-to-day functioning of the office. Tasks will include: -Provide general administrative support across all administrative areas based on operational needs. -Assist the Human Resources Unit with Affiliated Personnel, onboarding processes, and record-keeping. -Support the Finance Unit with filing of supporting documents, and follow-up on administrative transactions. -Assist the Procurement Unit with preparation of comparative charts, vendor coordination, and monitoring of procurement processes. -Support General Services Unit with office logistics, asset management, and coordination of maintenance, service requests and conferences/events. -Support IT Unit with the resolution of basic Information Technology issues, including troubleshooting common software, system access, equipment-related problems and other requirements as needed. -Administrative support is provided to the Security Committee and the Newsletter Committee, including coordination, documentation, and follow-up activities. -Support with visas processes. -Support for protocol-related activities, including coordination with the Ministry of Foreign Affairs (Secretaría de Relaciones Exteriores). -Assist in organizing meetings, events, and official activities. -Maintain organized electronic and physical filing systems. -Prepare drafts of reports, presentations, and official correspondence, as required. -Perform any other administrative tasks as assigned. Ultimate result of service Efficient and timely administrative support is provided across all administrative areas (Human Resources, Finance, Procurement, General Services, IT, Security and Protocol), contributing to the smooth functioning and operational effectiveness of the office. Qualifications/special skillsThe basic education required is HS Diploma. Applicants must meet one of the following requirements (a or b): (a) be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s degree or equivalent). -Applicants to the UN Internship Programme are not required to have professional work. experience. However, a field of study that is closely related to the type of internship that you are applying for is required. -Applicants must have good knowledge of standard software applications, especially MS Word, MS PowerPoint, MS Excel, SharePoint, Canva and MS Teams. -Currently enrolled in or recently completed a university degree in Business Administration, Human Resources, Management, Public Administration, Finance, Accounting, Systems Engineering, Computer Science, Information Technology, Event Coordination, Logistics, Travel Administration, Hospitality Management, Tourism or a related field is required. -Ability to design surveys and polls is desirable. -Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have completed a Bachelor’s, Master’s or PH.D. Programme. Do you meet any of the above criteria? If yes, please indicate which one and attach proof to the application. Please note that you will have to provide an official certificate at a later stage. LanguagesEnglish and French are the working languages of the United Nations Secretariat. Fluency in spoken and written Spanish or English is required for the internship. Additional InformationNot available. Intern Specific textInterns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.