Intergovernmental Affairs Senior Analyst

Background Information - Job-specific

Based in New York, the New York Board and External Relations Office (NYBER) manages the organization's relationships with the Executive Board of UNDP/UNFPA/UNOPS, UN Member States and the broader UN system. The Office positions UNOPS on a variety of strategic initiatives and represents the organization on UN system-wide issues that require inter-agency collaboration and coordination. NYBER’s work ensures effective engagement and alignment with the broader UN system, and enables accountability and transparency towards the Executive Board.

Functional Responsibilities

Summary:

1. Executive Board related functions

2. Documentation functions

3. Support on intergovernmental matters

4. Knowledge management

1. Executive Board related functions

• Support the coordination of Executive Board related matters, including preparing informal consultations and briefings, drafting chair’s notes and other procedural documents, assisting with organizing Board formal and informal sessions, and preparing and ensuring timely submission of documentation.

• Support the coordination with the UNOPS focal points in developing the reports and information notes for decision-making by the Executive Board.

• Maintain, update and track a repository of Executive Board decisions.

• Draft and edit internal communication and briefing materials, as needed.

• Support UNOPS contributions to Joint Board meetings and activities, as needed.

• Support the coordination of UNOPS interaction with Executive Board Member and Observer States, and with other agencies sharing the Executive Board.

• Coordinate closely with the UNOPS Executive Office, sharing information, documents, papers and be responsive towards the needs and queries of the Executive Office and other Offices within UNOPS.

• Support the participation in UN meetings, compile materials, and prepare statements and briefings, as needed.

  2. Documentation functions

  • Coordinate the preparation, editing, formatting, and submission of official Executive Board documentation (e.g., workplans, reports, decisions, information notes).

  • Liaise with the relevant focal points, collect and consolidate the required documentation.

  • Track deadlines and document submission schedules in line with UN and inter-agency standards.

  • Ensure the timely publication of Board related documents on the UNOPS website.

  • Assist in the production of notes and summaries, draft decisions, and other reporting on Board sessions.

  • Maintain a centralized digital repository of all Executive Board documentation and correspondence.

  • Provide logistical and documentation support during formal and informal sessions of the Executive Board.

  • Perform administrative duties related to document processing, database management, and coordination with the UN Department for General Assembly and Conference Management (DGACM, gdoc).

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

    3. Support on intergovernmental matters

    • Monitor UN and other international major events, conference and fora; identify opportunities for UNOPS engagement and ensure the NYBER calendar of major events is regularly updated.

    • Preparation of briefing notes as required.

    • Contribute to the preparation and/or participation in various international and regional events, coordination and stakeholder meetings, as needed.

    • Contribute to the participation and representation of UNOPS in UN intergovernmental fora, and other stakeholder meetings, of relevance to UNOPS and its mandate, as needed.

    • Provide analytical support to the organization of events, dialogues and other platforms for exchange to advance the work of UNOPS in line with the UNOPS Strategic Plan and the organization’s broader mandate.

    • Support the nurturing of relationships with Member States through their permanent missions in New York.

    • Provide protocol assistance in organizing and conducting UNOPS events at the United Nations, including official luncheons, receptions, bilateral or other meetings with representatives of Member States, liaising with diplomatic Missions accredited in New York.

    • Identify and coordinate meetings within the permanent missions in New York, including supporting the preparation of CVs, background documents and talking points and support the development of the agenda of senior management in relation to such meetings.

      4. Knowledge management

      • Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building in the context of intergovernmental affairs.

      • Research support in identifying and participating in multilateral intergovernmental forums and platforms that facilitate UNOPS’ deeper engagement on issues of key relevance in delivering impactful results on internationally agreed development goals.

      • Provide regular feedback on existing systems, tools and resources to ensure their relevance and support the preparation of standard operating procedures and other guidance documents and templates, as required.

      • Develop content on Executive Board related matters for the UNOPS intranet; ensure its regular update and relevance; provide suggestions for improvements on how the information is structured and presented.

        The effective and successful performance by the Intergovernmental Affairs Senior Analyst, NYBER, reinforces the visibility and image of UNOPS as a highly professional, well integrated, strategically positioned and accountable entity of the UN system.

        Competencies Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
        Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Education/Experience/Language requirements
        Education
        A Master’s degree in international affairs, law, political science, communication, economics, business administration or related fields, or Bachelor’s +2 additional years of experience.
        Experience
        Minimum of 3 years of relevant work experience, particularly in intergovernmental affairs; governance and oversight supporting roles, including in relation to Executive Boards; engagement in events/initiatives, communications, documentation, and/or coordination roles.
        
        Language
        Full working knowledge of English is essential with excellent written and oral communication skills. Knowledge of another official UNOPS language, particularly French or Spanish is an asset.
        
        Contract type, level and duration

        Contract type: International ICA
        Contract level: I-ICA1, ICS9
        Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

        For more details about the ICA contractual modality, please follow this link:
        https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
        
        Additional Information
        

      • Please note that UNOPS does not accept unsolicited resumes.

    • Applications received after the closing date will not be considered.

  • Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.

We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.