Human Resources Intern

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration.
  The Internship Programme aims at attracting talented students and graduates who have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities. Interns must be between 20 and 36 years old and should have less than two years of relevant working experience. 
  In general, the Internship Programme aims at attracting talented students and graduates who:
  a) have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities; b) are holding a scholarship for internship placements in international organizations and/or for whom internship is required to complete their studies; or c) are sponsored by governmental/non governmental institutions and/or academia to work in specific areas relevant to both IOM and the sponsor. d) are either enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent) or have graduated in the last 12 months. e) are between 20 and 36 years of age.
  Under the overall supervision of the Head of Resources Management Officer and the direct supervision of the HR Officer the successful candidate will be responsible and accountable for the effective and timely human resources administration support for all personnel in the Mission, the candidate will carry out the following responsibilities:​ 

• Provide clerical assistance for the smooth running of the Human Resources processes and activities in the office. 
  • Provide general assistance in recruitment processes including but not limited to circulation of vacancy announcements, interview arrangements, preparation of materials necessary for the interviews and technical test, support with reference checks, sending out messages to candidates, etc. 
    • Maintain orderly personnel files of staff (e-filing and hard copies), and other documents in the Human Resources Unit  
      • Assist in the retrieval, drafting and formatting of reports, letters, notes and other Human Resources-related correspondence as directed.  
        • Support the organization of meetings, training activities and other Human Resources events by carrying out logistical activities such as arrangement of meeting facilities, equipment, materials, preparation of correspondence and drafting and assembling of documents.  
          • Perform other related duties as assigned.  Education   ​​​​Bachelor’s degree in Human Resources, Business Administration, Psychology or related field. ​    Experience
            • ​​​​Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; 
              • ​At least 1 year of work experience in HR related areas is an advantage​ 
                • Attention to detail, ability to organize paperwork in a methodical way;  
                  • Discreet, details and clients-oriented, patient and willingness to learn new things.    Skills
                    • ​​Excellent written and oral communication skills in English  
                      • ​Good interpersonal communication and presentation skills.    Languages Fluency in English and tok Pisin is required.  IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.       Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
                      • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
                    • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
                  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
                • Courage: Demonstrates willingness to take a stand on issues of importance.
              • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators
              • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
            • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
          • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
        • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
      • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Notes
      • Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
    • Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
  • Depending on experience and location, interns are granted a small monthly stipend to help offset costs. Interns benefiting from an internship allowance or scholarship granted by his/her university or other sponsoring body that includes financial remuneration or credits for coursework will not be eligible for the stipend.
• IOM covers Interns against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the assignment. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Interns are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.