Background
UNDP is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). With presence in about 170 countries and territories, UNDP endeavors to help countries develop strong policies, skills, partnerships and institutions so they can sustain their progress. UNDP staff are united by a common purpose: to help countries and communities across the world pursue peaceful, prosperous lives, lived in harmony with the planet.
Drawing on the diversity of UNDPโs client needs and partnerships, the Office of Human Resources (OHR) provides strategic direction and HR advisory services to enable UNDP to deliver fully integrated development solutions. In this context, OHR is focused on the implementation of an ambitious and forward-looking people strategy, People for 2030, which will progressively transform UNDPโs culture and enable its workforce capacity to deliver more and better results.ย
With its People for 2030 strategy, OHR aims to be at the leading edge of HR in the international development sector by strengthening and innovating its human resources solutions and driving transformation across UNDP.
In this renewed and dynamic framework, OHR is seeking top-notch human resources professionals with solid international experience, and the capacity, commitment, and attitude needed to generate a transformational culture of innovation, entrepreneurship, proactivity and accountability. New systems and simplified processes will also enable OHR to redirect time and effort to client service and other more value-added activities.
The Talent Acquisition and People Programme (TAPP) works to enable the development of new strategic staffing and talent acquisition initiatives with a view to build a Centre for Excellence in Talent Acquisition and Management that caters to UN system agency clients as well as other potential partners.
TAPP manages people programmes, including the Junior Professional Officer, Specialist for Development and Senior Technical Expert Programme, and provides end to end HR services to donors, UN agencies and staff members hired under these programmes. Services include HR administration, recruitment, advisory, learning and career development support.
The TAPP/JPOSC equally supports corporate entry level talent programmes such as the African Young Women Leaders Fellowship Programme (AfYWL) and new UNDP Graduate Programme.ย
The AfYWL Fellowship Programme is a joint programme of the African Union Commission and UNDP Regional Bureau for Africa, RBA. The Programme seeks to:ย
i) equip outstanding young women leaders with the leadership skills and experience required to advance the SDGs and contribute effectively to decision making in public, private and multilateral institutions;
ii) create a diverse pool of talent to enhance UNDPโs organisational efficiency and contribute to more responsive and effective policies and programs; andย
iii) develop a network of African young women professionals that engages in promoting innovative, sustainable and inclusive development through South-South development exchange.
The third cohort of AfYWL Fellows is completing their assignments during Q2 2025. The recruitment process for the fourth cohort will soon be launched, with onboarding expected in Q4 2025. This recruitment is anticipated to be a high-volume, with expected amount of candidates up to 15,000 applications and final placement of up to 40 AfYWL Fellows under Cohort 4.
Duties and Responsibilities
The HR Analyst will overseethe implementation of the AYWL Fellowship Programme. The HR Analyst will engage in the facilitation and delivery of the high volume assessment and selection ย process of Cohort 4, as well as ongoing delivery of HR services to the participants in the AfYWL Programme. Specifically, the HR Analyst will provide HR services ensuring high quality, accuracy and consistency in delivery of HR support.ย
Under supervision of the Chief and HR Specialist of TAPP/OHRย and in coordination with RBA, Regional Bureau for Africa the HR Analyst will oversee all operational aspects of recruitment, including vetting and screening of candidates, planning, organizing and facilitating the execution of the Recruitment Strategy. Hereunder, pre-recorded interviews,ย interacting with candidates, coordinating with receiving offices/hiring units as well as other stakeholders.
The HR Analyst will oversee timely onboarding, issuance of Undertaking Letters and drive both development and the implementation of contract administration, benefits, and related payroll/payments for the AYWL Fellows, cohort 4. Additionally, the HR Analyst will lead the learning,development and career support to the AYWL Fellowship Programme, hereunder identification, development and coordination of learning activities and outreach in collaboration with the ย Juniro Professional Officer Service Centre (JPOSC) ย Learning Analyst, RBA and the HR Specialist.
The HR Analyst promotes a collaborative, client-oriented approach and promotes the maintenance of high staff morale.
Key Duties and Accountabilities
1. Ensures implementation of HR strategies and optimization of business processes on Young Talent
Programmes, including:
โข Ensures full compliance of HR processes and records with UN/UNDP rules, regulations, policies, admin guidelines and strategies.
โข Acts as a focal point on all matters related to the HR services provided by TAPP/JPOSC on the implementation of the AfYWL Fellowship Programme.
โข Provides input to TAPP business processes mapping/Standard Operating Procedures (SOPs)ย
โข Contributes to the implementation and updates of the UNDP Corporate Fellowship policy.
โข Proposes/leads innovative ideas for streamlining of procedures to deliver optimal client service and process improvements.
โข Supports/leads development of Fellowship administration module in new Oracle ERP platform.
โข Supports ongoing recruitment activities on Young Talent Programmes as assigned by HR Specialist and Head of TAPP.
2. Oversees Assessment and Selection of Fellows under the AfYWL Fellowship Programme
โข Ensures the operational aspects of recruitment,ย including vetting and screening of candidates in accordance with the established recruitment strategyย
โข ย Acts as focal point for communication with candidates in process, RBA and relevant other stakeholders.
โข Collaborates with external provider on designing, coordinating and organizing a strengths-based test, pre-recorded video interviews and undertaking qualitative review of applications based on eligibility requirements
โข ย Prepares regular monitoring reports with key data on applicant pool after each stage of the assessment process
โข Coordinates designing, planning, organizing and facilitating pre-recorded interviews including technical component in collaboration with external provider.
โข ย Facilitates collecting and verifying references for all candidates in scope of final consideration.
โข ย Supports finalization of pool of candidates for the AYWL Cohort Roster and matching of candidates against available positions
Maintaining candidate records and prepare candidate presentation packagesย
3. Implementation of HR services focusing on achievement, including:
โข Promotes a client-oriented approach consistent with UNDP rules and regulations
โข Provides high quality advice to Clients and Partners on emerging queries related to the Fellowship Programme.
โข Leads successful onboarding and off boarding of incoming Fellowship Cohort, hereunder duty station/supervisor preparedness as well as induction and administrative procedure.
โข In line with SOPs/Guidelines/Practices Reviews and implements entitlement requests, Processes requests of Monthly Stipend payments, Payment reimbursements (F.10), facilitate issuance of visas, support on security clearance, etc.
โข Holds oversight and manages applications for learning activities against the Fellowship learning budget, and processes due reimbursement claims (F.10)
โข Upon Oracle ERP Module availability, maintains HR data in Oracle ERP and validates payroll. Follows up on missing information/documentation to support data entry.
โข Generates required HR reports for monitoring purposes in TAPP/JPOSC and RBA.
โข Maintains proper filing system for HR records and documents in CARE/UN All.
โข Ensures regular outreach to clients and partners on the Fellowship programme framework, entitlements and keeps them informed of work progress;
โข Undertakes other job-related duties as assigned.
4. Develop, support and deliver learning,development and career offerings, including:
โข Identifies and designs a learning and development outreach programme to the AfYWL Fellows in collaboration with JPOSC Learning Analyst, TDU (Talent Development Unit) and HR specialist
โข Ensures outreach and promote relevant learning/development and career activities within the governing learning budget of the Fellows.
โข Collaborates with RBA AYWL Project Manager on design and delivery of induction programme as well as other learning programs initiated by RBA and AU.
โข Provides advisory and oversight on learning activities to the AYWL Fellows, Supervisors, and partners in alignment with established procedures/SOP and collaboration with RBA.
โข Builds and facilitates networks and community among AYWL Fellows.
โข Develops and provides career development support to AYWL Fellows in alignment with Career offerings for young talent pipelines
5. Facilitation of knowledge building and sharing, including:
โข Analyzes the processes and HR policies, identifies areas for improvement to simplify procedures.
โข Contributes to process re-engineering and improvement of on-going processes to increase efficiencyย
โข Supports building and refining knowledge base within the HR environment
โข Develop FAQ section on Fellowship Programme for publishing on JPOSC website.
โข Maintain/develop established procedural guidelines, procedures, templates, and administrative framework for AfYWL Fellowship programme.
The incumbent performs other duties within their functional profile as deemed necessary for theefficient functioning of the Office and the Organization
Institutional Arrangement
The HR Analyst will be placed with TAPP/JPOSC and work under the overall guidance of the HR Specialist overseeing the People Programme Pillar/JPOSC of the TAPP team.
The HR Analyst will collaborate closely with External provider on assessment and selection, as well as the designated RBA Project manager on the AfYWL Programme.
Competencies
Core Competencies
Achieve Results - LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively - LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously - LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility - LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination - LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner - LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion - LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Cross-functional - Communication : Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels Business Direction and Strategy ย - System Thinking: ย Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system Business Management - Customer Satisfaction/Client Management: ย Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns.ย HR - Recruitment - Recruitment: ย Design and Management: ย Knowledge of, ability to design and manage end to end recruitment processes HR - Recruitment - Assessment and Selection: ย Knowledge and ability to apply various candidate assessment and selection methodologies, tools and platforms; ability to effectively align them with specific recruitment needs HR -Compensation/ Remuneration - Managing Compensation and Benefits: ย Ability to design compensation plans which are aligned to current and future organization needs and market conditions; knowledge of and ability to apply the ICSC compensation methodologies and principles. Knowledge of and ability to design benefits-related processes, programmes, and tools, including benefit enrolment and amendments.Required Skills and Experience
Education:
Advanced university degree (masterโs degree or equivalent) in Human Resources Management, Business, Public Administration or related field is required. OR A first-level university degree (bachelorโsย degree) in the areas mentioned above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of a masterโs degreeExperience:
Minimum of 2 years (with masterโs degree) or 4 years (with bachelorโs degree) of relevant professionalย experience in HR, administration and recruitment support at the international level is required Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web-based management systems is required. UN knowledge or experience would be desired.ย Demosntrated experience and knowledge of UN Staff Rules and Regulations, UNDP HR administration would be a strong advantage. Experience with administration of early talent programmes (Fellows, JPOs, Interns) would be a strong advantage. Experience with administration and coordination of recruitment processes, including interview coordination, reporting and reference-taking in an international organization is highly desirable Experience with designing, delivering support on learning & development activities would be an advantage. Applied knowledge of UNDP Quantum system or Oracle Cloud highly desirableLanguage:
Fluency in English requiredย working knowledge of French and/or Spanish would be an advantageEqual opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.ย
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.ย
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement.ย We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Scam alert
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.
ย