HR Administration Officer

Tags: Environment
  • Added Date: Thursday, 25 July 2024
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Tracking Code
4607-689
Job Description

HR Administration Officer

Position Description

Reporting to:

Head of HR Operations

Work location:

Melbourne CBD

Department:

People and Culture / Group Operations

Budget holder:

No

Team:

HR Services

Direct reports:

Nil

Here you鈥檒l make a difference

At Save the Children Australia, we attract bright and big-hearted people who are inspired to make a difference. Together, we are fearless in our pursuit of making lasting change for the children and communities who need it most.

The HR Administration Officer provides quality administration support to ensure the effective delivery of HR services to the organisation. The HR Administration Officer is the first point of contact for a wide range of general HR queries and supports managers to implement employee changes and offboarding. The HR Administration Officer supports the P&C Specialist and Head of HR Operations to deliver key reporting and employee metrics.

The ability to manage workloads, prioritise tasks, attention to detail, and effective time management skills are key requirements for success in this role. Overall, this position is an active member of the HR Services team, positively contributing to and acting as a champion in all interactions within and outside the team.

Here your skills will be valued

Role requirements

HR and volunteer administration

Provide day-to-day responses to HR inbox queries

Enter and process compliance checks, ensuring ongoing compliance requirements are met for all employees and maintaining accurate compliance records

Construct, maintain, and archive employee files, adhering to process, audit and compliance requirements

Use HR systems to complete tasks for employee workflows (e.g. employee changes, offboarding process)

Administer the parental leave process

Undertake general administrative duties to assist the People and Culture team (e.g. processing invoices)

Support the all-staff meetings

Ensure organisational charts are kept up to date

Reporting

Use HR systems to extract and develop accurate reports relating to the employee lifecycle

Provide managers with accurate and meaningful employee and volunteer data

Teamwork and communication

Actively participate in team meetings and discussions to contribute to a professional, cohesive environment

Openly communicate with team members to share ideas and suggestions for improvements and effectiveness

Contribute to team planning building on existing strengths and seeking opportunities for enhancement and improvement

Health, safety, security and risk management

Be a role model for safety and security and comply with all workplace safety policy, procedure, work instructions and training

Act safely at all times

Report all incidents, injuries and potential hazards in a timely manner

Participate in, and contribute to, health and safety awareness and improvements

Be aware of, document and manage the risks associated with your team鈥檚 programs and workplaces and ensure appropriate elimination or mitigation measures are applied

Child protection and safeguarding requirements

Maintain a child safe environment at the workplace and safeguard children鈥檚 rights, acting in the best interests of children at all times

Comply with the Child Safeguarding Policy & Code of Conduct

Demonstrate the highest standards of behaviour towards children in both your private and professional life

Never abuse the position of trust that comes with being a part of the Save the Children family

Maintain a safe and positive relationship at all times when working with children and young people

Respond to any concerns for the safety or wellbeing of a child in a program in accordance with internal reporting processes

All roles at Save the Children contribute to our impact for children.

At Save the Children, every role, whether in our programs or support services, plays a vital part in our impact for children. We are committed to creating a positive impact on the lives of children and their communities, and we value the contributions of every team member in achieving this vision.

Here you鈥檒l belong

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