Job Identification (Reference Number): 14372
Position Title: Health Finance Officer (Quality Assurance) (P)
Duty Station City: Manila
Duty Station Country: Philippines
Grade: P-2
Contract Type: Special Fixed-Term (Nine months with possibility of extension)
Recruiting Type: Professional
Vacancy Type: Special Vacancy Notice
Initial duration: Nine months with possibility of extension
Closing date: 06 May 2025
Introductionย
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, the following are considered first-tier candidates:ย
ย ย ย ย ย ย ย ย 1.ย ย ย ย Internal candidates
ย ย ย ย ย ย ย ย 2.ย ย ย ย Candidates from the following non-represented member states:
Antigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Federated States of Micronesia, Guinea-Bissau, Holy See, Iceland, Kiribati, Lao People's Democratic Republic, Madagascar, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Solomon Islands, Suriname, Tonga, Tuvalu, Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM.
Organization Context and Scope
Under the direct supervision of the Health Finance and Administrative Officer (MAC) and overall supervision of the Finance Officer (HQ), as well as in close coordination with the Senior Resource Management Officer of MAC and other Units in Manila Administrative Centre (MAC) as well as MHD colleagues at Headquarters (HQ), and the field, the Health Finance Officer (Quality Assurance) will be accountable and responsible for monitoring, analyzing and reporting on administrative and financial aspects of IOM migration health projects. The successful will also contribute to the overall management and supervision of the Global Health Programme Monitoring and Admin-Finance Support (PAF) team of MHD based in MAC.ย
Assist in monitoring the functions and processes of the PAF Unit, checking alignment with IOM Procedures and Instructions, and encouraging collaboration and best practices among team members.ย Deputize the Health Finance and Administrative Officer (MAC) in the operations and the management of PAF team within delegated limits.Support the supervisor by conducting assigned briefings and training sessions for newly recruited staff in the Unit and participate in reviewing the work outputs of the PAF Teams before their submission to MHD HQ or donors.Administer the financial budgeting, monitoring, invoicing and reporting for MHD programmes, and provide inputs to support fee structure analysis and budget exercises for the Global Health Assessment Projects (GHAPs), Canada Pre-departure Medical Screening and related initiatives.ย Undertake preliminary forecasts as required and suggest recommendations that may be used to facilitate the decision-making process.ย Collect and compile financial data necessary for IOM documents, such as budgets, annual performance reports, donor appeals, or updates to policies and standard operating procedures.ย Collaborate on the design and enhancement of user-friendly financial templates and dashboards.ย Recommend internal control improvements that comply with IOM and donor financial reporting requirements.ย Assist internal and external auditors regarding the migration health programs and implement audit recommendations.ย Implement record retention and backup systems for both historical and active files related to global migration health programs.ย Monitor the timely and accurate review, consolidation, and submission of invoices in compliance with donor requirements.ย Prepare and submit the monthly salary projectization for MHD HQ and MAC staff to the Manila Human Resource Office (MHRO).ย Provide financial guidance to field missions in close coordination with the supervisor.ย As needed, travel to field offices to provide technical support and guidance for the financial management processes of MHD program implementation.Review and recommend improvements to HAP financial management workflows.ย Participate in the investigation of HAP related financial incidents as required.Review PAF related Standard Operating Procedures (SOPs) and recommend improvements as needed.Monitor the creation, revision, and closure of MHD PRIMA projects and promptly bring issues regarding compliance with established procedures and deadlines to the attention of the supervisor.Perform such other duties as may be assigned.Education
Masterโs degree in Business Management or Administration, Finance, Accounting or a related field from an accredited academic institution with two years of relevant professional experience; or,University degree in the above fields with four yearsย [CN1]ย of relevant professional experience.Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.Experience
Extensive experience in financial/budgetary monitoring, invoicing and reporting for migration health programmes in the field, particularly with the Global Health Assessment Projects, Canada PDMS, Cooperative Agreements and/or Global Fund projects required; and,Experience in conceptualizing, designing and delivering training programmes or webinars is desired.Skills
Excellent communication skills both oral and written;Computer literacy including knowledge of Oracle Cloud and proficiency in MS Office applications; advanced MS Excel knowledge in macros;Knowledge of IOMโs regulations, policies and procedures;Knowledge of accounting systems, generally accepted accounting principles, business risk controls, and audit/review procedures;Ability to analyze and interpret source information and data; and,Analytical thinker capable of designing, reviewing and revising business processes to achieve efficiency.Language
IOMโs official languages are English, French and Spanish.
For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French or Russian) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOMโs competency framework can be found at this link
Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Courage: Demonstrates willingness to take a stand on issues of importance.Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competencies โ behavioural indicators Level 2
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.Accountability: Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work.Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.Managerial Competencies โ behavioural indicators Level 2
Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organizationโs vision. Assists others to realize and develop their leadership and professional potential.Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.Strategic thinking and vision: Works strategically to realize the Organizationโs goals and communicates a clear strategic direction.Humility: Leads with humility and shows openness to acknowledging own shortcomings.ยNotes
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. ย Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty stationโs country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM e-Recruitmentย system (for internal candidates link here). The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies