Head of Resources Management (P) - Call for Expression of Interest

Job Identification (Reference Number): 14202
Position Title: Head of Resources Management (P)
Duty Station City: Pohnpei
Duty Station Country: Federated States of Micronesia
Grade: P-3
Contract Type: Fixed-term (1 year with possibility of extension)
Recruiting Type: Professional
Vacancy Type: Call for Expression of Interest
Initial contract duration: 1 year with possibility of extension
Closing date: 15 April 2025

Introduction:

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.     
                  
For the purpose of this vacancy, the following are considered first-tier candidates: 

1. Internal candidates
2. Candidates from the following non-represented member states: Antigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Kiribati, Lao People's Democratic Republic, Madagascar, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Solomon Islands, Suriname, Tonga, Tuvalu, Vanuatu

Second-tier candidates include:

All external candidates, except candidates from non-represented member states of IOM.

Organizational Context and Scope

Under the direct supervision of the Chief of Mission (CoM) in Pohnpei, Federated States of Micronesia (FSM), in coordination with the Senior Regional Resource Management Officer (SRRMO) for Asia and the Pacific, and in collaboration with relevant units at Headquarters and the Administrative Centers (MAC and PAC), the Head of Resources Management will be responsible and accountable for supervising and managing the budgetary, financial, human resources and other administrative functions of Federated State of Micronesia, Republic of the Marshall Islands and Republic of Palau country offices and Sub-office/s and providing support in these areas to staff.

IOM Micronesia is comprised of eight offices, including the Head Office in Pohnpei, Sub-offices in Yap State, Chuuk State, and Kosrae State, country offices in Majuro, Republic of the Marshall Islands and Koror, Republic of Palau and Kiribati, and a satellite office in Ebeye, Marshall Islands. 

1. Monitor and oversee the financial management for all activities in the Country Offices (COs) including the oversight of financial expenditure and accountability. In coordination with the CoM and the SRRMO, undertake financial analysis of all CO activities.
2. Supervise the management of the treasury by forecasting cash flows according to COs and Sub-Offices activities. Monitor and control funds disbursed; validate that funding is received and disbursed in accordance with donor agreements.
3. Prepare programme and budget reports in accordance with IOM regulations and established procedures. Review monthly accounts of the Country Offices.
4. Prepare relevant financial analysis of projects, oversee the budget control process and analyze variances between budget and actual expenditures. Take proactive action to prevent projects from going into deficit.
5. Assist the CoM and Project Managers in the preparation of budgets for new projects and programmes.
6. Provide technical support to project managers throughout the cycle to ensure compliance with the general instructions of IOM and relevant permanent instructions for the whole COs, namely in the areas of general administration, finance, and human resources.
7. Maintain and further strengthen appropriate internal controls to safeguard the Organization asset’s, cash and prevent fraud.
8. Inspects payroll versus budgets, validate that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.
9. Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control system and improve efficiency and effectiveness
10. Manage the Human Resources function and make recommendations on recruitment and     personnel administration of staff in the Country Offices. Correctly apply Human Resources (HR) policies, rules and regulations and make recommendations for resolving difficult or sensitive cases in consultation with the CoM and SRRMO.
11. Oversee the Supply Chain services, including contracts with suppliers of goods and services and related administrative authorities; oversee the management of the fleet of vehicles and the maintenance of the premises as well as the functioning of all support services at the Country Offices.
12. Liaise and coordinate with The Office of Legal Affairs (LEG) and Global Procurement Supply Unit (GPSU) as needed for the review and approval of agreements and Purchase Orders (POs) (lease, construction, service and agreements with implementing partners (IPs)) before signature and make sure IOM procedures are followed in the selection of partners and service providers.
13. Supervise ICT staff to ensure compliance with relevant IOM standards, processes rules and   regulations.
14.  Supervise and train local staff in IOM administrative/financial policies and procedures.
15. Participate in UN meetings such as the UN Operations Management Team (OMT) and ONE UN working groups when required.
16. Serve as Officer-in-Charge (OIC) of the Country Offices in the absence of the CoM.
17.  Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

•  Master’s degree in finance, accounting, business administration, management or a related field from an accredited academic institution with five years of relevant professional experience; or,
•  University degree in the above fields with seven years of relevant professional experience.
•  Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Associate of Chartered Certified Accountants (ACCA) is an advantage.

Experience

• Experience in financial and human resources management at the international level;
•  Field experience, including coordination and cooperation with international institutions and coordination bodies;
•  Experience in supervising the development and implementation of administrative control procedures, coordinating external auditing exercises; and,
•  Experience using corporate IT systems and software.

Skills

•  Knowledge of IOM/UN finance, supply chain and HR procedures and rules;
•  Advanced knowledge of Microsoft office, especially Excel;
•  Knowledge of International Public Sector Accounting Standards (IPSAS); and,
•  Knowledge of Oracle is highly desirable.

Languages

IOM’s official languages are English, French, and Spanish. 

For this position, fluency in English (oral and written) is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) and/or Pohnpenian language is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

 • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

 • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

 • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

 • Courage: Demonstrates willingness to take a stand on issues of importance.

 •  Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators 

 • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

 • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

 • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

 • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

 • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators 

 • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.

 • Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.

 • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.

 • Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.

 • Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

This Call for Expression of Interest is opened to candidates who have successfully passed the set of assessment for this role.

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this call for EOI is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances. 

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.