Grants & Reporting Coordinator SUD

Title

Grants and Reporting Coordinator

Location

Remote

Travel

10% to the field locations

Job Family and Level

Professional Family – P6

Context

Relief International (RI) is an international non-profit organization that partners with communities impacted by conflict, climate change and disaster to save lives, build greater resilience and promote long-term health and wellbeing.

Our team of more than 4,000 staff and local volunteers work in 14 countries across Africa, Asia, and the Middle East, providing Health and Nutrition, WASH (Water, Sanitation, and Hygiene), Education and Livelihoods programming that creates the foundation for community resilience.

We do this by working with local actors to develop safe and inclusive local programming that is evidence based, conflict sensitive, climate smart, and reaches those in need.

Relief International is an alliance of four organizations with one shared mission, comprised of Relief International, Inc., Relief International-France, Relief International-UK and Relief International-Europe, which operate under a one-team concept under a single senior leadership team.

Job Profile

The Grants & Reporting Coordinator (GRC) contributes to high-quality program development and reporting across Relief International’s Sudan’s response. Reporting to the Grants and Reporting Manager, the GRC co-leads the development of donor proposals, concept notes, and reports, ensuring compliance with donor and organizational standards. The role coordinates closely with technical specialists, program and support function focal points in the Sudan country office and hubs, as well as global Program Development and Reporting teams. The GRC also supports capacity strengthening of RI and partner staff in program development and reporting, ensuring that RI’s programs in Sudan are well-designed, accountable, and effectively communicated to donors.

Key Responsibilities

Accountability and Complexity

• Balances competing deadlines for donor proposals, reports, project modifications, ensuring quality and timeliness despite challenging operating contexts.
• Support the GRM in information flows coordination between Sudan country level, field offices, and HQ stakeholders to produce unified, high-quality program documents.

  · Donor Reporting and Compliance

  • Coordinate, the consolidation of inputs for donor reports, ensuring accuracy, consistency, and timely submission.
  • Format, proofread, and review narrative reports for quality, coherence, and compliance with donor templates and guidelines.
  • Facilitate the review cycle with the HQ Desk
  • Support the GRM in the submission of reports, in coordination with the HQ Desk
  • Ensure all final reports, donor correspondence, and supporting documents are properly archived according to RI’s file naming and documentation system.
  • Support the Grants and Reporting Manager in updating internal trackers, donor systems, and reporting schedules.

    Proposal Development Support

    • Support the GRM in maintaining an updated PD Tracker
    • Assist in the development of concept notes and proposals, coordinating inputs from technical, programmatic, finance and operational teams as well as coordinate with partners on proposal/concept note/budget submission.
    • Support in preparing annexes, such as logframes, risk matrices, or procurement plans, as required.
    • Ensure all proposal components are complete, coherent, and in compliance with donor and RI formats before submission.
    • Facilitate the review cycle in coordination with the Desk
    • Support the GRM in the submission of proposal package, in coordination with HQ Desk

      Grants Management

      • Participate in grants-related meetings, taking minutes and following up on assigned action points.
      • Support the GRM in the coordination of project modifications, in close collaboration with programs teams, technical and support functions
      • Support the timely submissions of project modification, in coordination with GRM and the HQ Desk

        Coordination and Capacity Building

        • Support the Grants and Reporting Manager in delivering trainings or mentoring sessions to staff and partners on reporting, and documentation standards.

          · Management and Leadership

          • Support communication with donors and HQ desks under the direction of the Grants and Reporting Manager.
            

            Behavior and Conduct

            • Ensure the highest standards of behavior inside and outside of work promotes the values in RI’s code of conduct and safeguarding policies.
            • Be a model for ethical conduct standards for other team members.
            • Ensure own actions and the actions of the teams members they manage do not impact the safety of the RI team and the vulnerable communities we serve.
            • Ensure external stakeholders are aware of RI conduct and reporting mechanisms.
            • Report any concerns.

              Person Specification

              Skills, knowledge and expertise required for the role.

              Essential criteria
              

              • Advanced university degree in International Development, Humanitarian Studies, Social Sciences, or related field, or equivalent professional experience.
              • Minimum 3 years of relevant professional experience in humanitarian or development programming, with at least 2–3 years in grants management, reporting, or program development.
              • Demonstrated experience leading donor proposal and report development processes, including narrative, budgets, and compliance.
              • Strong understanding of major humanitarian donors (e.g., ECHO/EU, AICS, USAID/BHA, UN agencies including UNOCHA, WFP and UNICEF) and their reporting and compliance requirements.
              • Excellent English writing, editing, and communication skills.
              • Proven ability to coordinate across multiple stakeholders (technical, programmatic, and support functions) and consolidate complex information into high-quality outputs.
              • Knowledge of the full project cycle, including design, implementation, monitoring, reporting, and modification.
              • Ability to manage competing deadlines in complex, rapidly changing humanitarian contexts.

                Desirable criteria

                • Previous work experience in Sudan or the broader Africa Region
                • Experience supporting local partners in proposal development, reporting, and compliance.
                • Background or familiarity with key humanitarian sectors such as Health, Nutrition, Protection, WASH, or Food Security and Livelihoods.
                • Experience setting up or improving grants management systems, trackers, and processes across multiple hubs/offices.
                • Previous direct engagement with donors on proposal development and reporting.

                  RI Values

                  Guided by the humanitarian principles of humanity, neutrality, impartiality, and independence, as well as “Do No Harm,” Relief International Values:

                  • Integrity
                  • Adaptability
                  • Collaboration
                  • Inclusivity
                  • Sustainability