Grant Data and System Management Officer, GPE

Grant Data and System Management Officer, GPE Job #: req32830 Organization: World Bank Sector: Financial Management Grade: GF Term Duration: 3 years 0 months Recruitment Type: International Recruitment Location: Washington, DC,United States Required Language(s): English Preferred Language(s): English Closing Date: 5/8/2025 (MM/DD/YYYY) at 11:59pm UTC

 Description

Are you a very passionate advocate for education? Do you want to make a difference in the lives of children? The Global Partnership for Education Secretariat (GPE) would like to hear from you.
Who We Are GPE is a shared commitment to end the world’s learning crisis. It is the only global partnership and fund dedicated entirely to helping children in lower-income countries get a quality education, so they can unlock their potential and contribute to building a better world. We bring together governments, teachers, civil society, donors, United Nations agencies, development banks, businesses and private foundations to transform education systems so that every girl and boy can have hope, opportunity and agency. 
What We Do GPE helps low- and lower-middle-income countries to build stronger education systems so that all children can get the education they need to thrive. We currently support nearly 90 countries where the needs are greatest and focus on reaching the children who are the most vulnerable, including girls, children with disabilities and those affected by extreme poverty or conflict. Our unique approach works. Since 2002, 160 million more children in GPE partner countries have set foot in classrooms for the first time, more than half of them girls. GPE is also the largest provider of education grants in the global COVID-19 response, providing partner countries with vital resources to ensure that learning can safely continue. 
How We Work Now, GPE is working to help governments transform their education systems to get the most vulnerable children in school, improve teaching and learning, and build equitable, inclusive and resilient education systems fit for the 21st century. Between 2020-2025, GPE will support transformative change in up to 90 countries and territories, which are home to 1 billion children. Transforming education is about creating lasting changes and achieving impact at scale. GPE sets out to deliver this transformative change by convening partners, mobilizing funds and catalyzing reforms to help partner countries accelerate access, learning outcomes and gender equality. 
Raise Your Hand In July 2021, the Global Education Summit put GPE firmly on the path to be fully funded by 2025, by raising a record US $4 billion from donors for GPE’s Raise Your Hand campaign. At the Summit, Heads of State and Government from partner countries made historic commitments to education financing and GPE also mobilized an unprecedented number of pledges from businesses, private foundations and development banks.
A fully funded GPE would support transformed education systems in up to 90 countries and territories, enable up to 175 million children to learn and help get 88 million more girls and boys in school by 2025. In the longer term, this investment could add $164 billion to economies in GPE partner countries, lift 18 million people out of poverty, and protect 2 million girls from early marriage.
Governance And Organizational Arrangements The GPE Board of Directors includes ministerial-level board members and alternates representing 20 constituencies that reflect the Partnership’s breadth. The Board Chair is HE President Jakaya Kikwete and the Board Vice Chair is Ms. Christine Hogan. The Board of Directors, with its three standing committees, provides policy and strategic oversight and approves or delegates funding decisions.
The GPE Secretariat, with 160 employees and hosted by the World Bank, is responsible for translating the policies and strategies set by the Board into practical support for partner countries, coordinating with diverse stakeholders and galvanizing global support for SDG4. The Secretariat’s headquarters are in the World Bank’s offices in Washington, D.C., with a European office in Paris, an Africa office in Nairobi, a satellite office in Brussels, and a support office in Chennai.
GPE is one of the largest donors for basic education in low and lower-middle-income countries. It offers several financial instruments (i.e. grants) to support programs to transform education systems in its partner countries. As of 2024, the volume of its active grant portfolio amounts to US$3 billion.
ABOUT THE TEAM
The Finance & Grant Operations (FGO) team focuses on fiduciary matters, grant processing, monitoring and administration, risk, innovative financing, and trustee finance.
The Grant Operations practice sets policies and guidelines for GPE's grant processes, aiding partner countries in accessing funding and overcoming implementation barriers. It collaborates with grant agents to solve system issues, clarifies GPE requirements, provides regional team training, offers expertise, and monitors GPE's portfolio. Recently reorganized, it now also collects, analyzes, and disseminates data on grants and partners, developing modules in the grant management system for better monitoring.
ABOUT THE JOBThis position will be based in Washington, DC, with the possibility of relocation if business needs require it. The incumbent will work closely with a diverse team located across multiple regions, including Paris and Chennai. Flexibility in working hours will be necessary to accommodate collaboration across different time zones.
Duties And AccountabilitiesWith the sharp increase in grants being allocated and the growing number of country partners joining the partnership, there is a pressing need to closely track, monitor, and report on the overall grant and country portfolios. Internal processes, such as quality assurance reviews and operating procedures, are complex and often require cross-team coordination. This underscores the importance of regular communication and monitoring of key deadlines and milestones, both externally with country partners and internally with staff.To strengthen oversight of the grant portfolio, a small team will be established under the leadership of the Grant Operations Practice Lead. This team will include a Grant Data Management Analyst based in Chennai and a Grant Data Analyst based in Paris, both reporting directly to the Grant Operations Practice Lead. The incumbent will play a critical role in leading this team, coordinating daily activities, and ensuring efficient execution of tasks. The responsibilities are not limited to the following:
1. Grant Data Management and Reporting:• Support overseeing the management of grant-related data, ensuring accuracy, consistency, and timeliness in data entry and updates across relevant systems.• Coordinate the preparation of regular data reports and dashboards to track the status of grants, disbursements, and other key metrics.• Has capacity to create in-depth analytics to show trends in data which provides deeper insights for managerial decisions.• Ensure adherence to data quality standards and ensures routine data validation and quality checks.
2. Grant Systems Administration: • Support the development, management and enhancement of the grant management system (GMS) or any other relevant tools used for tracking grants.• Work closely with IT or systems teams to address any technical issues related to grant data or systems.• Shows technical capacity to develop ad hoc solutions to automate grant related reporting while new system is under development • Ensure proper integration of grant data across different platforms and maintain accurate and secure record
3. System and Process Improvement: • Proactively identify opportunities to streamline or automate data entry, reporting, and analysis processes.• Collaborate with the team and manager to recommend system or process improvements, contributing to the continuous enhancement of the grant management framework.• Support the implementation of new tools or updates to existing systems, ensuring smooth transitions and minimal disruptions to operations.
4. Team Support and Leadership:• Provide guidance and support to junior team members on day-to-day tasks related to data entry, reporting, and system maintenance.• Collaborate with the team to ensure timely and accurate completion of assigned tasks, fostering a supportive and cooperative work environment.• Assist in delegating tasks to team members, ensuring workloads are balanced and project deadlines are met.• Participate in team meetings and contribute to discussions on workflow improvements and best practices for data management.• Provide input into team performance evaluations and assist the manager in identifying professional development opportunities for team members.

Selection Criteria

EducationMaster’s degree in information systems, Business Administration, Data Science, statistics or a related field.At least 5 years of experience with one year in a similar function, focused on data management, analysis, and reporting.
Experience
• Basic leadership and team coordination skills.• Proven experience in managing data within grant management systems or similar platforms.• Strong understanding of grant data workflows and compliance requirements.• Strong proficiency in data analysis tools and software, such as Excel, SQL, Tableau, Power BI, Python, or R.• Experience with data visualization techniques and creating interactive reports.• Excellent attention to detail and problem-solving skills.• Ability to prioritize tasks and meet deadlines.• Strong interpersonal and communication skills, with the ability to collaborate effectively across teams.