Office/Unit/Project Descriptionย
Theย Building Efficient and Transparent Local Public Finance System in Bosnia and Herzegovina (BET โ PFM) project aims at strengthening the capacity of local governments in Bosnia and Herzegovina to manage public finances more efficiently and transparently, contributing to accelerating overall sustainable development of the country, in line with the countryโs SDG commitments and the relevant European Union requirements. The Project is part of the Public and Private Finance for Development (PPFD) project, financed by the Ministry of Finance of the Slovak Republic. The Project is planned for an overall duration of six years, with Phase I scheduled from December 2024 to December 2026 and the project budget amounting to USD 486,151.
The Project in BiH operates in 10 partner local governments[1]ย ย (LGs) and is structured around three intervention areas: (1) Asset management; (2) Revenue, expenditures, and internal controls; (3) Green and gender responsive public procurement. These interventions are geared towards achieving two distinct results: enhancing public finance policy design within local governments and supporting the adoption and implementation of these policies.ย
Under the second intervention area, the Project will work to establish an effective framework for internal control within administrations in order to limit mismanagement of public funding.ย
To support the implementation of activities under the second intervention area, the Financial Management and Internal Control Analysts will provide support to the Project team in coordinating, monitoring all aspects related to financial management and internal controls, including stakeholder engagement, technical assistance and capacity building.
Travel expenses will be calculated separately based on number of field visits, in accordance with UNDP rules and regulations.โ
[1]ย Bosanska Krupa, Derventa, Gacko, Ilijaลก, Laktaลกi, Prozor โ Rama, Rudo, Srbac, Stari Grad, and Velika Kladuลกa.
Scope of Workย
Under the direct supervision of the BET-PFM Project Manager, the Financial Management and Internal Control Analyst will be responsible for following functions:
Contribute to the implementation of activities related to financial management andย internal control practices in LGโsย
Provide support to the Project Manager in ensuring timely and effective implementation of activities in line with the work plan; Conduct a comprehensive analysis using previously developed and adjusted SIGMA Methodology for Assessing the Quality of Internal Controls[1]; Design the recommendations and action plans for addressing identified weaknesses for each partner LG along with its prioritization; Organize and coordinateย focus group discussions, consultations,ย field visits, workshops and other logistics arrangements as required by the project activities; Contribute to the preparation of lessons learned documents, communication materials, website updates, and other relevant publications; Coordinate the planning and organization ofย annual peer learning and exchange workshops for LGs, including all logistical and substantive arrangements; Regularly meet with the representatives of partner LGs to ensure good relations throughout the project's lifetime; Develop system and procedures to ensure continuous and accurate monitoring of the status of the projectโs activities in partner LGs.Technical support to enhance and strengthen financial management and internal controls in partner LGs
Provide ongoing technical support to LGs in implementing high- and medium- recommended priority recommendations related to financial management and internal controls, ensuring alignment with relevant legal frameworks, procedures, and good practices; Provide hands-on mentoring and coaching to local staff in areas such as risk assessment, internal control planning, segregation of duties, and reporting mechanisms; Advise the LGs in the development or improvement of internal control documents; Conduct field visits and online meetings with each LGโs Working Group to provide ongoing support, monitor progress, address challenges, and reinforce learning. Advice the LGs on resolving implementation challenges related to financial management and control, ensuring timely corrective actions and adaptive solutions; Facilitate peer exchange and learning sessions to promote knowledge sharing, collaboration, and capacity building in internal financial control practices among participating LGs;The incumbent may be required to perform other duties within their functional profile as deemed necessary for the successful implementation of the project and the overall functioning of the Office and the Organization.
[1]ย Adjusted SIGMA Methodology for Assessing the Quality of Internal Control will be shared with the Expert.
Institutional Arrangement
Under the direct supervision of the BET-PFM Project Manager, the Financial Management and Internal Control Analyst will assume the responsibility of the above listed tasks, with due respect for UNDP rules and regulations and in accordance with the UNDP internal control framework.
Competencies Core Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvementsย Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexibleย Act with Determination:ย LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discriminationย
Cross-functional & Technical competencies Thematic Area Name Definition Business Direction & Strategy
Negotiation and Influence
Reach a common understanding/agreement,, persuade others, resolve points of difference through a dialogue, negotiate mutually acceptable solutions and create โwin-winโ situations. Business Direction & Strategy Effective decision making ย Take decision in a timely and efficient manner in line with oneโs authority, area of expertise and resources and take into consideration potential wider implications. Business Development Human-centered DesignAbility to develop solutions to problems by involving the human perspective in all steps of the problem-solving process.ย
Knowledge and understanding of human centered design principles and practices.
Business ManagementCommunication
Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
Ability to manage communications internally and externally, through media, social media and other appropriate channels.
Partnership managementRelationship management
Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding. 2030 Agenda: People GenderGender Equality and Institutional Transformation
Ability to integrate gender equality and institutional transformation considerations into the public finance frameworks
Minimum Qualifications of the Successful NPSA Min. Education requirements
Advanced University degree (Masterยดs degree or equivalent) in economics, public administration, law, or related field is required, or A first-level University degree (Bachelorโs degree) in economics, public administration, law, in combination with additional two years of qualifying experience will be given due consideration. Min. years of relevant work experienceย Applicants with a Masterโs degree (or equivalent) in a relevant field of study are not required to have professional work experience.ย Applicants with a Bachelorโs degree (or equivalent) are required to have a minimum of two (2) years of relevant professional work experience in financial management and internal controls. Required skillsย Excellent organizational and coordination skills, including the ability to facilitate workshops, trainings, and multi-stakeholder meetings. Familiarity with key public documents, strategies and trends related to financial management and internal controls in BiH.ย Experience and proficiency in the usage of computers and office software packages (MS Word and MS Excel spreadsheet).ย ย Experience in sharing of knowledge and good practices.ย Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.ย Treats all people fairly without favoritism.ย ย Ability to identify discrimination, address it, and maintain an enabling working environment based on fairness, respect and freedom from any forms of harassment and abuse. Desired skills in addition to the competencies covered in the Competencies section Experience in provision of technical assistance to public institutions/local governments in BiH in the area of financial management and internal controls; Experience in designing and delivering trainings/workshops to public institutions/ local governments on topics related to financial management and internal controls; Experience in supporting the establishment or improvement of financial management and control systems at the local level; Experience in developing practical guidance documents, policy briefs, reports related to financial management and internal controls; Familiarity with relevant legal and regulatory frameworks in BiH related to financial management and internal controls. Required Language(s) Fluency in one of the official languages of people in BiH (Bosnian, Croatian or Serbian) is required. English is an asset. Professional Certificates Licensed internal auditor.The following documents shall be required from the applicants:
ย Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.