Position: ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย Finance Manager
Reports to:ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย Regional Support Services Director
Technical line: ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย Regional Finance Specialist
Location:ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย The Horn and Eastern Africa Regional Office (HEARO) in Nairobi
Length of contract: ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย Two years (renewable)
Action Against Hunger leads the global movement to end hunger. We innovate solutions, advocate for change, and reach 24 million people every year with proven hunger prevention and treatment programs. As a nonprofit that works across 50 countries, our 8,300 dedicated staff members partner with communities to address the root causes of hunger, including climate change, conflict, inequity, and emergencies. We strive to create a world free from hunger, for everyone, for good.
Action Against Hunger USA is part of the Action Against Hunger International network. As an independent NGO, Action Against Hunger USA currently manages operations in 8 countries: Kenya, South Sudan, Somalia, Tanzania, Uganda, Ethiopia, Zambia and Haiti. Action Against Hunger-USA has over $100 million in programs, and approximately 1,800 permanent staff based in New York City, Washington D.C, Nairobi, and country offices. Additional growth is anticipated.
I.ย ย Summary of position
The Finance Manager will perform varied activities of Financial Management to support the Accountancy that facilitate the efficient operations in the Horn and East Africa Regional Office.
The Finance Manager:
\u00b7ย Purpose: Apply Professional accounting knowledge in support of accessing the performance of specific accounts and /or budget lines for HEARO.
ย \u00b7ย Engagement: Work closely with HEARO staff and senior Management in financial follow up, planning and budget management by compiling, summarizing data and assessing trends.
\u00b7ย Delivery: Add Value to Action Against Hunger by delivering comparable and quality databases and outputs to contribute substantial work to HEARO and promote a sense of pride, purpose and belonging.
Objective 1: Accountancy Reporting, Financial Follow-up and Planning
Key activities & responsibilities to achieve this objective:
\u00b7ย Responsible to ensure that all expenses are relevant to the activities implemented and are according to existing allocate financial resources.
\u00b7ย Responsible to ensure the timely, precise and transparent monthly financial reporting to Action Against Hunger Head Quarter.
\u00b7ย Responsible to ensure the timely, precise and transparent financial reportingย ย ย according to the periodicity, format and rules agreed in the contracts.
\u00b7ย Ensure that donors` rules are always respected.
\u00b7ย Responsible for managing cash and bank accounts in the Nairobi office according to Action Against Hunger, national and donors` procedures.
\u00b7ย Ensure that the Nairobi office running costs are proportionate to the volume of activities of the projects.
\u00b7ย Responsible for re-charges to Action Against Hunger USA missions and other Action Against Hunger HQs for expenses incurred by Nairobi office on their behalf
Activities:
-ย Check that all expenditures are authorized, related to budgets, reasonable; justified (quality of the invoices/receipts, description, etc.); entered in the accountancy (accounting/budget codes, etc.).
-ย Proper allocate shared costs.
-ย Supervising the filing of the accountancy (both chronological and financial per budget).
-ย Sending comments/questions to Nairobi office staff about irregularities in accountancy and making sure to get feedbacks and that issues are addressed.
-ย Compile and timely send monthly reports to HQ: (saga, treasury sheet, burn report, class 4).
-ย Prepare documentation, and facilitate the internal and external audits.
-ย Signing and controlling the orders forms (quotations etc.) before writing the cheques.
-ย Cash control and checking bank reconciliation.
-ย Study and be informed about clauses of contracts with donors, changes in procedures for reporting and requirements of donors.
-ย Inform the Head of Office and be vigilant about any possible financial risk ranging from over/under expenditures, potentially ineligible expenditures, need for renegotiating budgets.
-ย Identifying structural weakness and propose for administrative/financial improvement in the NAIROBI OFFICE.ย Share recommendations with Head of Office Nairobi (HOO-Nairobi) and Regional Finance Specialist (RFS)
Objective 2: Budget Management & monitoring
Key activities & responsibilities to achieve this objective
\u00b7 Providing inputs during budget formulation
\u00b7 Compile Monthly Budget Follow-ups (BFU), distribute to relevant staff highlighting issues lies over/under expenditures or incorrect posting.
\u00b7ย Participating in budget review exercises
\u00b7ย Provide recommendations to improve BFUs and BFU process to HOO-Nairobi and FCC
Objective 3: Treasury Management
Key activities & responsibilities to achieve this objective:
\u00b7ย Cash flow follow-up: Compilation of Nairobi Office cash forecasts and sending cash request to NY; bank transfers; withdrawals; transfers to
\u00b7ย Directly manage and/or follow-up the managing of bank accounts (USD and KES): authorization of withdrawals and transfers preparation forms, statements collection, cheques deposit, continuous provisioning,
\u00b7ย Uploading payments to suppliers and other vendors in Citi direct system
\u00b7ย Monitoring and negotiating exchange rates for both internal & external transfers through Citi efex.
Objective 4: Audit
Key activities & responsibilities to achieve this objective
\u00b7ย Take a leading role in preparation for annual statutory Audit & various Mission Grant Audits.
\u00b7ย Review of Audit samples and ensuring availability of all the supporting documents.
\u00b7ย Take a lead in answering any Audit queries that may arise during the Audit exercise.
Supporting missions on donor audits. Developing standardized procedures for various donors audits and assisting in implementing them (e.g. supporting FinCo on audit preparation)
Objective 5: Payroll
Key activities & responsibilities to achieve this objective
\u00b7ย Uploads salary payments in Citi direct system in liaison with Regional HR Generalist.
Objective 6: General
\u00b7ย Key activities & responsibilities to achieve this objective:
\u00b7ย Attend training, one to ones, team meetings and annual performance reviews as required.
\u00b7ย Pro-active exchange of relevant information and consultation with the Nairobi Office staff and Field Finance
\u00b7ย Actively pursue the implementation and regular review of the Nairobi Office strategy and ensuring that activities in the Nairobi Office monitoring plan relevant to the duties of the position are being conducted and reported upon.
\u00b7ย All other duties as required within the nature and scope of the position
\u00b7ย Undertake any project or other work as directed by Head of Office.
\u00b7ย Assist in other missions in the region for short term support
\u00b7ย Assist the Regional Finance Team (to be developed) on day to day accounting.
Supervisory Responsibilities
\u00b7ย Technical supervision of the Finance Officer.
Gender Equality Commitments\u202f\u202fย
Foster\u202fan\u202fenvironment that supports values of women and men,\u202fand\u202fequal access to information.
Provide a work\u202fenvironment where women and menย must be\u202fevaluated and\u202fpromotedย based on their\u202fskills and\u202fperformance.
Respect beneficiaries\u2019\u202fwomen, men, children (boys and girls) regardless of gender, sex\u202forientation, disability, religion.ย race, color, ancestry,\u202fnational origin, age,\u202for marital status.\u202f
Value and respect\u202fall cultures.\u202fย
Fiscal Responsibility
Oversees and administers the annual budget for the country offices under his/her responsibility.
Physical Demands
\u00b7ย While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.
\u00b7The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Working Conditions, Travel and Environment
ย The duties of the job require regular job attendance at least five days per week.ย Must be available to work outside normal office hours or on the weekends as required.
Requirements
Required Qualifications and Professional Experience
\u00b7ย BA or BSc, or the equivalent, in accounting, finance or another relevant field.
\u00b7ย CPA or ACCA or CIMA finalist
\u00b7ย 10 years\u2019 finance and management experience including 5 years\u2019 experience managing grants (USAID/EU funded projects preferred).
\u00b7ย Experience working for an international NGO.
Required Skills & Competencies
\u00b7ย Demonstrable experience and skills in budget preparation and analysis, financial reporting preparation and presentation, and the proven ability to translate technical financial data into informative reports.
\u00b7ย Demonstrable knowledge of the rules, regulations and donor policies governing the compliance / regulatory management of grants from US Government, EU, ECHO, UN and other agencies.
\u00b7ย Expertise with MS Office (especially MS Excel) and general ledger software is required.ย Use of Saga and/or Serenic Navigator desirable.
\u00b7ย Genuine interest in and commitment to the humanitarian principles of Action Against Hunger.
\u00b7ย Substantial experience and understanding of essential accounting principles, financial reporting, accounting systems, and budget development and administration is required.
\u00b7ย Experience managing diverse international teams; ability to communicate well in writing.
\u00b7ย Able to work autonomously, with the capacity to juggle multiple projects and pay attention to many small details.
\u00b7ย Excellent interpersonal skills.
\u00b7ย Membership in a professional body related to finance, accounting and compliance is an added advantage.
Benefits
Application Process.
Interested? Then apply for this position by clicking on the apply button. All applicants must upload a cover letter and an updated resume and both must be in the same language as this vacancy note. Closing date for applications: November 25, 2024.
We provide equal employment opportunities (EEO) to all employees & qualified applicants for employment without regard to race, color, religion, gender, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Action Against Hunger-USA complies with all applicable laws governing nondiscrimination in employment.