Job Description
Please note the appropriate Tier indicated in the vacancy title and ensure that you are holding the applicable contract as defined below:
Tier 1: UNDP/ UNCDF/ UNV staff holding permanent (PA) and fixed term (FTA) appointments (defined as โinternalโ candidates) Tier 2: UNDP/ UNCDF/ UNV staff holding temporary appointments (TA) and personnel on regular PSA contracts Tier 3: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidatesBackground
UNDP Papua New Guinea concentrates its efforts on building the countryโs capacity to promote inclusive, pro-poor growth, effective governance and sustainable and resilient development.ย Leveraging its technical, coordination and administrative strengths, UNDP Country Office continues to provide integrated policy advice, evidence-based solutions, quality assurance and management services supporting the national and sub-national implementation of a growing portfolio of activities.
The Finance team supports the Country Office (CO) in the promotion of its sustainable development agenda by continuously enhancing CO financial performance, delivering sound management of financial resources, and ensuring strong accountability through informed decision making, effective financial management processes, and transparent financial reporting that complies with international standards and regulatory guidelines.
Duties and Responsibilities
Under the guidance and supervision of the Operations Manager and the direct supervision of the Finance analyst/Head of finance, the Finance Associate ensures effective execution of financial services and processes in the Country Office and transparent utilization of financial resources. The Finance Associate promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations.
The Finance Associate works in close collaboration with the Operations, Programme, and projectsโ staff in the CO and with UNDP HQ and GSSC staff to exchange information and resolve finance-related issues.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
ย Support administration and implementation of operational strategies and adapt processes and procedures.
Ensure CO financial processes, financial records and reports, and audit follow-up comply with UNDP Programme and Operations Policies and Procedures (POPP). Implement effective internal control framework. Support office management in preparing and reviewing CO finance business processes mapping and elaboration of the content of internal standard operating procedures in finance in consultation with the direct supervisor and office management. Provide input for implementation of cost-saving and reduction strategies in consultation with the office management. Maintain financing and trust fund agreements, follow up on contributions with the respective project teams (the project team should be contacting the donor) within the CO resource mobilization efforts.ย Routinely monitor financial exception reports for unusual activities and/or transactions; and investigate anomalies or unusual transactions. Inform senior CO management and other UNDP staff at Headquarters of the results of the investigation when satisfactory answers are not obtained.Support administration of budgets of CO management projects, clearance of budgets for development projects, and functioning of an optimal cost-recovery system.
Provide researched information for planning and status of financial resources of the CO. Prepare and modify budgets for UNDP management projects, follow-up with HQ on authorized spending limits (ASL) for management projects. Assist in the preparation of required budget revisions (ensuring multiyear budget revision) within the unit at required period and timely securing of ASLs; and ensure detailed record keeping of funds released for projects as well as monthly ASL reporting for non-core/ GEF projects.ย Prepare timely cost-recovery/DPC bills in ERP for the services provided by UNDP, implement the revenue tracking system, and follow up on cost recovery.Provide accounting and administrative support to the Finance unit.ย
Support proper control of the supporting documents for payments invoices and proper document management including systematic archiving.ย Prepare financial reports for projects and management funds/budget balance; and prepare all types of invoices. Maintain the internal expenditures control system which ensures that invoices processed are matched and completed, transactions are correctly recorded and posted in ERP, and travel claims and other entitlements are duly processed. Coordinate and review allocated General Ledger and sub-ledger accounts and support timely project closure. Take timely corrective actions on erroneous data in ERP and on unposted invoices, including the invoices with validation errors, match exceptions, and/or unapproved invoices.ย Prepare financial reports as required. Provide timely response to HQ requests to resolve financial data issues.ย Maintain the Accounts Receivables for UNDP projects and follow-up with partners on contributions.ย Ensure timely recording, reconciliation, and submission of GST/VAT claims with relevant TAX authority and following up on VAT reimbursements.ยEnsure proper CO cash and Treasury management functioning.
Act as alternate to Finance Analyst for timely review of cash position for local accounts to ensure sufficient funds for disbursements and maintain liquidity level approved by Treasury. Identify and record receipts and create deposits for revenue application on a timely basis.ย Identify and record contributions. Prepare timely and accurate bank reconciliations and provide documentation to GSSC according to service level agreement. Initiate bank transfers and deals in ERP.ย Act as alternate to Finance Analyst for timely preparation of monthly cashflow forecast to ensure sufficient cash balance in local bank account. Liaise with participating UN Agencies to obtain disbursement estimate of their cash requirement.Ensure facilitation of knowledge building and knowledge sharing in the CO.
Assist in organizing training for the operations/ projects staff on finance, audit and compliance matters, and implementation of Internal Control Framework (ICF). Synthesize lessons learned and best practices in financial management. Provide sound contributions to knowledge networks and communities of practice. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. Supervisory/Managerial Responsibilities: NACompetencies
Core Competencies
Achieve Results LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvementsย Learn Continuously LLEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexibleย Act with Determination LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discriminationยPeople Managementย
UNDP People Management Competencies can be found in the dedicated site.
Cross-Functional & Technical competenciesย
Business Managementย ย ย ย ย ย ย ย ย ย ย
Customer Satisfaction/Client Management - Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns Working with Evidence and Data - Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-makingBusiness Developmentย ย ย ย ย ย ย ย ย ย
Knowledge Generation - Ability to research information and to turn it into useful knowledge, relevant for context, or responsive to a stated need.Financeย ย ย ย ย ย ย ย ย ย ย ย
Accounting (General) - Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations. Budget Management - Ability to support budgetary aspects of work planning process, drawing and management of team budgetsย Financial Reporting and Analysis - Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring.ย Audit - Ability to examine and verify accounts and records.Required Skills and Experience
Education:
Fully Qualified Accountant, from an internationally accredited institute of accountancy or Full Completion of the UNDP Finance Training and Certification Programme (FTCP). No UNDP Accountancy and Finance Test (AFT) required.ย Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete UNDP Finance Training and Certification Programme (FTCP), if recruited. However, no UNDP Accountancy and Finance Test (AFT) is required. Candidates with no professional accountancy qualifications but with relevant experience must successfully undertake UNDP Accountancy and Finance Test (AFT) before shortlisting and must complete the UNDP Finance Training and Certification Programme (FTCP), if recruited.Experience:
6 years (with high school diploma) or 3 years (with bachelorโs degree) of progressively responsible finance and accounting experience at the national or international level is required. Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheets and web-based management systems such as ERP financials and database packages. Knowledge of IPSAS and/or IFRS is required.ย Knowledge and previous experience of UN financial rules, policies and procedures, is an asset. Experience with ERP financials is an asset. Experience of management of programme budgets and the operation of the optimal cost recovery system is desiredLanguage Requirements
Fluency in the English and Tok Pisin languages is required. Fluency in the national language of the duty station is required for local staff.Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.ย
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.ย
Probation
For all new UNDP fixed term appointments (FTA), including for staff members being transferred or seconded to UNDP under the Inter-Organization Agreement concerning Transfer, Secondment or Loan of Staff, on an appointment of more than one year, continuation of the appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement.ย We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Scam alert
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.
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