Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
ย Context
Under the overall supervision of the National Project Officer and the Project Officer, and in collaboration with the Administrative and Financial Unit of the IOM Regional Office in Dakar, theย Finance Associateย will be responsible for supporting the administrative and financial tasks of the various IOM projects within the Gabon office.
Financial Tasks:
Contribute to the financial and administrative management of the office, in accordance with the organizationโs procedures. Manage petty cash expenses: collect receipts, verify invoices and supporting documents before submitting them to the Regional Finance Office (RO Dakar). Prepare monthly cash forecast needs, including petty cash certificates, for submission to RO Dakar. Submit payment requests via the PR Online platform. Ensure proper physical and digital filing of accounting documents in line with organizational standards. Record payments on the Ecobank Omni platform. Carry out MAD withdrawals from the bank for required payments. Upload accounting documents to the dedicated platform. Participate in the preparation of the officeโs annual closure. Monitor and inventory office equipment. Support the organization of migrant return and reintegration, particularly in relation to financial aspects. Monitor service fees in coordination with the Finance Unit of the Regional Office in Dakar. Perform any other financial or administrative tasks deemed necessary.Administrative and Logistical Tasks:
Support the preparation of meetings, including the provision of background documents and necessary materials. Participate in the verification, digitization, and archiving process of administrative, financial, and logistical project documents. Handle procurement related to various projects, in compliance with procurement procedures. Carry out any other related tasks within the administrative or logistical domain. Education Bachelorโs degree in Business Administration, Finance, or a related field from an accredited institution of higher education, with three years of relevant professional experience;orย High school diploma/certificate in the above-mentioned fields with five years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database. ย Experience Experience in administration and finance;ย Familiarity with the United Nations common system or similar systems;ย Experience or ability to prepare clear and concise reports, and to effectively coordinate office activities;ย High level of computer literacy. Good knowledge of MS Office, particularly Excel and Word. Knowledge of SAP is a definite asset;ย Dedicated individual, capable of working in a multicultural environment. Skills In-depth knowledge of the wide range of migration-related topics addressed by the Organization;ย Familiarity with United Nations programmes and donors specializing in migration issues;ย Teamwork: develops and encourages effective collaboration within and across departments to achieve common goals and optimize results.ย Delivering results: produces and delivers quality outcomes promptly; takes action and is committed to achieving agreed results.ย Knowledge management and sharing: continuously seeks to learn, share knowledge, and innovate.ย Accountability: takes ownership of the Organizationโs priorities and is responsible for own actions and delegated tasks.ย Communication: promotes and contributes to clear and open communication; explains complex topics in an informative, inspiring, and motivating manner. Languages For this position, fluency in french is required (oral and written). Working knowledge of English is desirable IOMโs official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. ย Required Competencies ย IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process. ย Values - all IOM staff members must abide by and demonstrate these three values: Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Courage: Demonstrates willingness to take a stand on issues of importance. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies โ behavioural indicators (Level 1) Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Managerial Competencies โ behavioural indicators (Level 1) (applicable only if position is with direct reports) Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organizationโs vision. Assists others to realize and develop their leadership and professional potential. Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential. Building Trust: Promotes shared values and creates an atmosphere of trust and honesty. Strategic thinking and vision: Works strategically to realize the Organizationโs goals and communicates a clear strategic direction. Humility: Leads with humility and shows openness to acknowledging own shortcomings. Notes Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies