Vacancy #: 7280 Unit: Europe regional office -Finance Organisation: International Union for Conservation of Nature (IUCN) Location: European Regional Office, Bonn, Germany Reporting to: Senior Finance Officer Work percentage: 100% Grade: A3 Expected start date: 02 June 2025 Type of contract: Fixed-term (24 months) Closing date: 18 May 2025 BACKGROUND IUCN is the worldโs oldest and largest global environmental network - a democratic membership union with more than 1,400 government and NGO member organizations, and almost 15,000 volunteer scientists in more than 160 countries. IUCNโs work is supported by more than 1,000 professional staff in 45 offices and hundreds of partners in public, NGO and private sectors around the world. Its headquarters are based in Gland, Switzerland.
IUCNโs work focuses on valuing and conserving nature, ensuring effective and equitable governance of its use, and deploying nature-based solutions to global environmental and social challenges. IUCN supports scientific research, manages field projects all over the world, and brings governments, NGOs, the UN and companies together to develop policy, laws and best practice.
The IUCN European Regional Office (EURO) provides vital linkages for IUCN Members, National Committees, Commissions and the Secretariat to governments, EU institutions, NGOs, scientists, practitioners, the private sector and other stakeholders to accelerate the implementation of the European Green Deal, the EU 2030 Biodiversity Strategy and related national biodiversity plans and strategies. It provides knowledge and informs decision makers on nature policy, and helps stakeholders connect and engage, increasing the impact of their action. JOB DESCRIPTION As the European Regional Office expands its portfolio, the Finance Assistant will play a crucial role in providing high-quality financial and administrative support to ensure effective project and program delivery. The position is responsible for maintaining accurate financial systems and ensuring compliance with IUCN policies, international accounting standards, and donor requirements
SPECIFIC DUTIES AND RESPONSIBILITIES
1. Financial Administration
โข Review and process payment requests, ensuring all payments are authorized, recorded, and supported by relevant documentation.
โข Support the preparation and verification of expense claims, ensuring compliance with financial policies.
โข Assist in the preparation and processing of Travel Authorizations (TAs), ensuring compliance with internal policies and proper documentation.
โข Monitor and manage petty cash transactions.
โข Stay updated on changes in financial regulations and best practices from stakeholders.
2. Financial Reporting Support
โข Assist in providing data for the preparation of monthly, quarterly, and annual financial statements.
โข Assist in providing data for the preparation of periodic donor reports financial statements.
โข Ensure financial reports comply with IUCN policies and procedures, international accounting standards, and donor eligibility requirements.
โข Prepare simple financial reconciliations and track expenses.
3. Record Maintenance
โข Maintain and organize financial records and documentation for easy reference and audit purposes.
โข Ensure all financial documentation is filed and archived appropriately.
4. Audit Preparation
โข Assist in preparing for information for internal and external audits, including gathering and organizing required documentation.
โข Assist in addressing audit queries and implement audit recommendations.
5. Budget Management Support
โข Assist in the preparation of budgets and forecasts.
โข Monitor project budget expenditures and report any variances to the Senior Finance Officer.
6. Support for Senior Staff
โข Provide administrative and logistical support to the Senior Finance Officer and other finance team members.
โข Assist in training and capacity-building activities for staff on financial matters.
The above job description contains the main duties and responsibilities for this position. However, in an organisation such as IUCN, staff members are expected to show flexibility in their approach to work and be willing to undertake other tasks that are reasonably allocated to them but which are not part of their regular job description. Where any task becomes a regular part of an employee's responsibilities, the job description will be changed in consultation with the employee and relevant colleagues.
SALARY
The gross annual salary for this position is in the range from EUR 40.000 to EUR 50.000 (depending on skills, experiences and IUCN equity analysis) subject to deductions for social security contributions and health insurance, and before tax.
REQUIREMENTS โข Bachelorโs degree in finance, Accounting, or a related field. Progress towards professional accounting qualifications is desirable.
โข At least 2 years of relevant work experience with a recognized organization, preferably in an international development agency or NGO
โข Fluency in English, both written and verbal. Knowledge of German or other IUCN languages (French or Spanish) is an advantage.
โข Strong analytical and problem-solving skills.
โข Excellent attention to detail and accuracy.
โข Proficiency in accounting software and MS Excel.
โข Ability to work independently and as part of a team.
โข Strong communication and interpersonal skills.
โข High level of professionalism and ethical standards.
โข EU National or holder of a German work permit. APPLICATIONS
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the \"Apply\" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/
About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the worldโs largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve peopleโs well-being.
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