Finance and Budget Officer (Temporary Job Opening)

Org. Setting and ReportingThe post is located in the Global Banking Operations Office of Financial Risk Management Service (FRMS), Finance Division (FD), Office of Programme Planning, Finance and Budget (OPPFB), Department of Management Strategy, Policy and Compliance (DMSPC). The incumbent reports to the Global Banking Operations Officer under the guidance of the Chief of Section. The main goal of this post is to support the global banking section with providing guidance on all banking related processes such as opening and closing of bank accounts, amendment of bank signatory panels, bank account changes, etc. This also includes updating the ERP system, requesting the Delegation of Authority for bank signatories, preparing documents for banking compliance, monitoring bank signatories, liaising with financial institutions, acting as security administrator to proprietary banking electronic platforms, etc. ResponsibilitiesUnder the supervision of the Chief of Section, the Finance and Budget Officer will be responsible for the following duties: - Provides assistance to establishing banking operations in UN Offices and maintain a good working relationship with the senior management of approximately 100 banks and financial institutions that provide banking services to the UN. - Assist in the organization of training sessions for UN personnel on the use of electronic payment systems. - Provides advice and guidance to Headquarters and field staff on Treasury policies and procedures and liaise between Treasury, Peacekeeping Missions, Offices Away from Headquarters, Regional Commissions and the banks regarding the banking services provided to the Organization. - Manages the centralized Treasury database and ensures that the outputs produced by the Global Banking Operations Section maintain high-quality standards; that reports are clear, objective and based on comprehensive data. Supervise and/or prepare the accuracy of correspondence related to account opening documents and amendments to signatory panel, Keeps up-to-date on documents/reports/guidelines that have a bearings on matters relating to bank accounts, bank signatory and verifier panels as well as Treasury policies and procedures. - Carries out administrative tasks necessary for the functioning of Treasury, including providing substantive support in the preparation of budgets, monitoring and reviewing the information in Umoja / ERP system, assist in the preparation of the reports on budget/programme performance, preparation of inputs for results-based budgeting. - Effectively coordinates actions relative to the administration of human resources activities, e.g. recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures. CompetenciesProfessionalism: Knowledge of Treasury principles and practices and financial administration of resources. Ability to produce reports and papers on technical issues. Ability to apply UN rules, regulations, policies and guidelines in work situations. Knowledge of bank proprietary electronic systems or SWIFT and financial systems (SAP or similar). Knowledge of budget submission and reporting process. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client. EducationAn advanced university degree (Master’s degree or equivalent) in business administration, finance, or related fields is required. A first-level university degree (Bachelor’s degree or equivalent) in the specified fields of studies with two additional years of relevant work experience may be accepted in lieu of the advanced university degree. Job - Specific QualificationNot available. Work ExperienceA minimum of five years progressively responsible experience in finance, administration, budget, business administration, treasury or related field is required. Experience using financial systems (SAP or similar) is desirable. Experience in using bank-proprietary electronic systems or SWIFT is desirable. Experience in formatting SWIFT messages is desirable. Experience preparing budget proposals and submission on ERP modules is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).