Expedited VN-US97-2025-016 - National Financial Compliance Officer

Under the overall supervision of the Global Office Director, technical supervision of the Director, Chief Global and Domestic Programmes in Global Office Washington, and under the direct supervision of the Head of the US Financial Liaison and Compliance Unit (Head of Unit) and, in collaboration with relevant units in Headquarters and Administrative Centres, the National Financial Compliance Officer will be responsible for supporting funds management, budgetary, and financial reporting from the Global Office in Washington, serving field offices implementing USG and other US-based donor-funded projects and activities

1. In collaboration with the Chief Global and Domestic Programmes, Head of Unit, Legal Department, and other relevant units, monitor US federal regulations, circulars, and standards related to financial aspects of donor awards, contracts, and agreements. Draft reports to inform relevant stakeholders of detected changes, assess their impact, and outline necessary compliance measure
2. Assist in developing and maintaining financial compliance documents, procedures, and documentation specifically designed for US awards and programming. Update documents and materials on the office's shared portal to keep them current and accessible to all stakeholders
3. Support the Unit in performing financial close-out of US awards and contracts, following the terms and conditions of the award and internal guidelines on project closure
4. Provide support during financial audits and reviews conducted by US agencies, auditors, and inspectors general, providing necessary advice, documentation, and data, to address audit findings and inquiries promptly
5. Contribute substantive inputs and participate in IOM’s negotiations with the various USG donor agencies concerning financial components of frameworks and agreements, as required
6. Initiate regular updates of online databases, and registration services mandated by various US donor agencies, ensuring they contain comprehensive organizational information
7. Support knowledge management across IOM offices regarding US funding-related financial matters by organizing and conducting online or on-site training sessions to inform relevant actors about regulatory updates and their implications
8. Coordinate the review and the timely endorsement process of all federal financial reports (Form SF-425) and other donor financial reports received from global IOM field offices. Provide guidance to IOM field missions on the preparation of SF-425 federal financial reports, as appropriate
9. Review financial transactions under high-risk projects in coordination with relevant teams to identify noncompliance with donor terms and IOM policies. Offer guidance on actionable recommendations to reduce future donor-disallowed costs
10. Coordinate the financial report endorsement process for globally implemented USG funded projects in IOM’s project information management system – PRIMA.  Support the updating of projects (where IOM DC has a secondary financial reviewer role) in PRIMA with endorsed financial reports.
11. Coordinate the review of budgets received from global IOM field offices for project proposals submitted to US donor agencies; provide advice and guidance to finance staff to comply with donor and internal instructions, and process endorsement within PRIMA.  Proactively discuss issues and resolutions thereof with the Head of Unit.
12. Analyse the financial status of globally implemented USG-funded projects eligible for funds drawdowns via the US Government’s PMS (Payment Management System) and track donor receivables at appropriate levels. Process funds drawdown in the PMS and coordinate with the relevant units in the IOM Administrative Centres, HQ, and donors, as needed.
13. Monitor and track the financial, budgetary and reporting aspects of all globally implemented US-funded awards and programs funded by other US-based institutions and donors. Coordinate results, issues and resolutions with Head of Unit, donor focal points, IOM filed offices, and other internal units as applicable.
14. Provide advice and guidance to the Project Managers and Resource Management Officers throughout the project cycle on compliance with IOM’s policies and procedures, especially in administration, finance and budgeting, and donor-specific requirements for locally managed projects.
15. Prepare analytical financial reports on US funding trends, charts, and statistics.
16. Coordinate with colleagues and provide guidance on financial compliance matters, as needed.
17. Perform other financial, accounting, and administrative duties as may be assigned.

    Required Qualifications and Experience

    EDUCATION

     

    • Bachelor’s degree in Business Administration, Accounting, Finances, or related field with two years of relevant professional experience; or,
    • Master’s degree in above fields 
    • Certified Public Accountant or Certified Internal Audit certifications, a plus.

       

      EXPERIENCE

      • Experience in accounting, auditing, financial reporting, grants monitoring and budget tracking.
      • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. 
      • Prior experience working on US-funded awards and contracts, a distinct advantage.
      • Good knowledge of US government financial reporting requirements and applicable federal regulations related to grants; prior experience working with such frameworks is a distinct advantage.

        SKILLS

        • Knowledge of SAP, Oracle fusion, USG Payment Management System, International Public-Sector Accounting Standards desirable.
        • Superior analytical and critical thinking skills.
        • High competency in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP or Oracle Fusion is a distinct advantage.
        • Attention to detail, ability to organize paperwork methodically. 
        • Discreet, details and clients-oriented, patient and willing to learn new things

          SECTION 5

          Languages[1]
          IOM’s official languages are English, French, and Spanish.

          REQUIRED

          For this position, fluency in English is required (oral and written).

          DESIRABLE

           Working knowledge of Spanish

          SECTION 6

          Competencies[2]

          The incumbent is expected to demonstrate the following values and competencies:

          📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

          ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

           

          VALUES - All IOM staff members must abide by and demonstrate these five values:
          
           

          Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

          Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

          Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

          Courage: Demonstrates willingness to take a stand on issues of importance.

          Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
          
           

          CORE COMPETENCIES - Behavioural indicators –  Level 2
          
           

          Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

          Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

          Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

          Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

          Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

           

          [1] As per IN/233, staff members in a position in the Professional and GS categories are expected to be fluent in one of the Organization’s official languages, which are English, French and Spanish. At least a working knowledge of another official language is highly desirable and may be specified as mandatory in some cases. For positions in the GS category, proficiency in one of the local language(s) may also be required, as specified in the VN/SVN.

          [2] Competencies and respective levels should be drawn from the Competency Framework of the Organization.