Expedited VN 2025 002 SV Operations Assistant, Movements

Since the inception of IOM in 1951, Movement Operations have been and continue to be a fundamental pillar of the Organization’s work. The organized movement of persons in need of international migration assistance is a primary mandate of the Organization and a cornerstone of IOM’s operations. This mandate has resulted in the international transport of more than 15 million migrants and refugees worldwide. Movement Operations Units in various IOM Country Offices, coordinated under the Division of Resettlement and Movement Management (RMM) in the Department of Operations and Emergencies (DOE) at IOM’s Geneva Headquarters (HQ), are responsible for all aspects of travel for migrants and refugees under IOM’s auspices, in accordance with the various framework agreements with resettlement and receiving Governments and partners across the spectrum of the Organization's programmes.

. RESPONSIBILITIES AND ACCOUNTABILITIES 
1. Coordinate, schedule and book travel for individuals upon receipt of travel-ready status and/or request in accordance with travel requirements, including but not limited to the distribution of Advance Booking Notifications (ABNs), updates, domestic flights, cancellations and departure notifications. 2. Organize and complete all bookings in a timely manner and in accordance with the Handbook of IOM Tariffs (HIT) and standard operating procedures (SOPs) from the Division of Resettlement and Movement Management (RMM). Under the 
2 supervision of the Senior Operations Assistant, Movements and Data Processing. distribute travel information to internal and external stakeholders. 
3. Compile and analyze descriptive statistics, using I-GATOR to capture costs and prepare travel loan paperwork as specified in SOPs and in accordance with host government’s procedures. 
4. Create movement data files, by ABN, for all individuals in accordance with SOPs and for IOM accountability. 
5. In accordance with local practices and RMM guidelines and standards, and in close coordination with supervisors, identify and assign escorts to accompany vulnerable individuals. 
6. In coordination with Operations Associate, Movements, process exit permission paperwork and ICRC Travel Documents in accordance with established standards and the local guidelines. 
7. Conduct identity and document verification prior to the distribution of travel documentation to refugees, immigrants and migrants. 
8. Conduct pre-departure counselling on pre-embarkation procedures and special needs during travel (such as meals, medication, wheelchairs and medical conditions) as needed. Identify beneficiary vulnerabilities and coordinate appropriate action to ensure they are addressed. 
9. Provide regular feedback on work being accomplished to the Operations Associate, Movements and keep supervisors immediately informed of any issues that arise. 
10. Demonstrate an in-depth understanding of relevant Movement Operations SOPs and Movements-related systems and databases (including ATOMS, MiMOSA, SAR and Amadeus), as well as the ability to remain professional, impartial and unbiased during all interactions with migrants and colleagues per the IOM Code of Conduct and instruction on the Prevention of Sexual Exploitation and Abuse (PSEA.)
11. Maintain and ensure the confidentiality and integrity of all relevant paperwork in line with standards of conduct and data protection rules. Alert Operations Associate, Movements or management of any non-compliance to SOPs or codes of conduct by IOM staff members or partners. 
12. Perform such other duties as may be assigned.

Education

• EDUCATION 
  • Completed secondary [high school] education required and five years of relevant working experience, or 
  • Three years of working experience with a Bachelor’s degree;   Experience
  • Prior Movement Operations experience is a mandatory. Skills
    • Strong computer skills - Word, Excel and Internet; 
      • past experience with Movement Operations-related databases and systems (including ATOMS, MiMOSA, SAR and Amadeus) is a mandatory. 
      • Ability to use own initiative and work under pressure with minimum supervision • Self-motivated and objective driven Languages
      • For this position, fluency in English and Spanish is required (oral and written). IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
      • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
    • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.