Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position. ย Context
After several years of presence and thematic collaboration between IOM and the Saudi government on issues of common interest relating to migration, migrant protection, counter-trafficking, and border management, IOM is in the process of establishing a permanent presence in Riyadh. A country office will be set up to provide essential support functions.
Under the overall supervision of the Head of Office in Riyadh, KSA and direct supervision of the Head of Resource Management; and, in collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for managing the resources management functions in KSA Country Office.
Assist in coordination of recruitment processes, including but not limited to, providing guidance to hiring managers on preparation of Terms of Reference, drafting and posting Vacancy Notice/Special Vacancy Notice, screening and shortlisting applications, drafting interview protocols, preparing and administering written tests, taking part in interview panels as assigned, drafting candidatesโ assessment forms, conducting reference checks, preparing job offers, administering recruitment mailbox, etc.ย Carry-out and coordinate pre-employment activities such as preparation of Entry On Duty (EOD) documentation and collection of supporting documentation, coordination of EOD medical exams and follow-up with Health Insurance Medical Services (Manila or Panama) on medical clearance, coordinate enrollment in insurance plans as appropriate, coordination and delivery of induction sessions, arrangement for security briefing, etc.ย Perform assigned role(s) in WAVE HR paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; verify eligibility for allowances and other benefits, monitor and follow up on contractual situation and entitlements, and initiate prompt actions and generate reports, contract extensions, personnel actions and other related documentation. Perform the role ofย Time-keeper in WAVE; monitor, maintain, update, and reconcile leave quotas based on supporting documentation; generate, edit, and analyse leave-related reports; respond to questions concerning leave administration; guide staff on request and approval procedure in WAVE. Carry out a wide range of Human Resources actions, including but not limited to the preparation of documentation for separation, classification, reclassification, promotion, disciplinary cases, etc., and coordinate with the Regional Office, Administrative Centers, and Human Resource Management in Geneva as appropriate.ย Prepare all reports on personnel matters and submit them timely to concerned parties; draft and review routine correspondence, letters, certifications, etc.; open and update personal files, create and maintain a systematic way to archive Human Resources documents (electronic and hard copies). Update and maintain electronic and physical archiving systems in the unit, including personnel files with all supporting documentation, recruitment files, Human Resources policies, regulations, guidelines and manuals, internal controls, etc.ย Assist in monitoring compliance with the Staff Evaluation System and follow up with staff and supervisor as needed; facilitate compliance by providing technical guidance on the use of the system. Organize Human Resources events, including staff development and training activities in coordination with the Staff Development and Learning Unit and maintain updated records.ย Provide information to staff on their entitlements and responsibilities in line with IOM regulations, instructions and procedures. Respond to standard inquiries and refer the most sensitive/complex ones. Identify areas for improvement and highlight them to the supervisor; provide inputs for new procedures to complement or to adapt existing ones taking into consideration the specific needs of the office. Assist in analyzing and resolving sensitive cases by collating background information, preparing summaries and sharing best practices. Participate in inter-agency Human Resources-related working groups as assigned. Provide guidance and training to new/junior staff in the unit Perform other related duties as assigned. Education High School diploma with five years of relevant experience; or, Bachelorโs degree in Human Resources, Business Administration, Psychology, or related field with three years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database. ย Experience Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in Oracle is a distinct advantage; Attention to detail, ability to organize paperwork in a methodical way;ย Discreet, details and clients-oriented, patient and willingness to learn new things; and, Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.ย Skills High level of computer literacy, good knowledge of MS Office, in particular in Excel Excellent oral and written communication skills Ability to work with national and international institutions;ย Ability to prepare clear and concise report;ย Demonstrated ability to and exercise sound judgment; Languages Fluency in English is required (oral and written), and Arabic is highly desirable. IOMโs official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. ย Required Competencies ย IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process. ย Values - all IOM staff members must abide by and demonstrate these three values: Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Courage: Demonstrates willingness to take a stand on issues of importance. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies โ behavioural indicators Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. ย Notes Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This post is subject to local recruitment.ย Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. 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