Expedited Recruitment - Project Associate

This is an expedited recruitment process open only to internal candidates and former IOM staff members who were separated in the last 12 months due to the structural adjustment process. This process is not open to external candidates; their applications will not be considered.

Under the overall supervision of the Chief of Mission (CoM) and National Programme Officer in Poland and direct supervision of the Senior Project Associate; and, in collaboration with relevant units at Headquarters and the Regional Office in Vienna, the successful candidate will be responsible and accountable for managing MHPSS projects.

1. Assist in the implementation and monitoring of project activities. 
2. Retrieve, compile, summarize, analyse, and present information/data on specific project topics.
3. Monitor budget; verify availability of funds; obtain necessary approval and update budget related information. 
4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
5. Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.
7. Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions.
8. Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.     
9. Assist in monitoring work of implementing partners and report non-compliances to the supervisor.
10. Provides guidance/training to new/junior staff. 
11. Perform other related duties as assigned. Education
    • School diploma with five years of relevant experience; or,
    • Bachelor’s degree in Psychology or Medical Science or related fields from an accredited academic institution with three years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database. Experience
      • Providing direct support to migrants and refugees, specifically psychosocial support.
      • Experience in organizing and coordinating trainings, workshops, information sessions.
      • Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.
      • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
      • Experience in handling orders, project implementation, administrative tasks, and logistical support functions.
      • Experience in supporting migrants, refugees and displaced persons with disabilities. Skills
        • Excellent inter-personal and communication skills and ability to work under pressure.
        • Excellent inter-cultural competences, ability to work in a multi-cultural and multi-dimensional team.
        • Excellent organizational skills.
        • Excellent training skills.Languages
          • Fluency in English and Polish (oral and written) is required. 
          • Knowledge of Ukrainian or Russian is desirable.IOM’s official languages are English, French and Spanish.Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. Required Competencies IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process. Values - all IOM staff members must abide by and demonstrate these five values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
12. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competencies – behavioural indicators (Level 1)
13. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.