Executive Assistant to the CEO

Tags: Environment
  • Added Date: Friday, 21 March 2025
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Description Position at Ashoka

Executive Assistant to the CEO

Ashoka is a global organization that has pioneered the field of social entrepreneurship and supports the worldโ€™s leading changemakers. We are looking for a highly organized, proactive, and systems-minded Executive Assistant to partner closely with our CEO and Executive Office.

This role is ideal for someone who thrives in a fast-paced, mission-driven environment and brings both the meticulousness of an administrator and the foresight of a strategic collaborator. You will play a central role in ensuring the CEOโ€™s time, communications, and decision-making are aligned with organizational priorities and carried out with excellence.

What Youโ€™ll Do:

Strategic Calendar and Priority Management

Own and manage the CEOโ€™s complex calendar with precision and careโ€”balancing long-term planning, mission-critical engagements, and real-time needs.Anticipate scheduling demands and provide thoughtful recommendations for prioritization based on organizational rhythms and strategic initiatives.Lead coordination of internal and external meetings, ensuring the CEO and relevant partners are prepared and aligned.Collaborate with the Executive Administrator to manage high-priority scheduling requests and potential conflicts.Actively contribute to monthly Executive Office planning sessions, helping forecast capacity needs and shaping strategic priorities for the CEOโ€™s schedule.

Executive Communications Support

๐Ÿ“š ๐——๐—ถ๐˜€๐—ฐ๐—ผ๐˜ƒ๐—ฒ๐—ฟ ๐—›๐—ผ๐˜„ ๐˜๐—ผ ๐—š๐—ฒ๐˜ ๐—ฎ ๐—๐—ผ๐—ฏ ๐—ถ๐—ป ๐˜๐—ต๐—ฒ ๐—จ๐—ก ๐—ถ๐—ป ๐Ÿฎ๐Ÿฌ๐Ÿฎ๐Ÿฏ! ๐ŸŒ๐Ÿค ๐—ฅ๐—ฒ๐—ฎ๐—ฑ ๐—ผ๐˜‚๐—ฟ ๐—ก๐—˜๐—ช ๐—ฅ๐—ฒ๐—ฐ๐—ฟ๐˜‚๐—ถ๐˜๐—บ๐—ฒ๐—ป๐˜ ๐—š๐˜‚๐—ถ๐—ฑ๐—ฒ ๐˜๐—ผ ๐˜๐—ต๐—ฒ ๐—จ๐—ก ๐Ÿฎ๐Ÿฌ๐Ÿฎ๐Ÿฏ ๐˜„๐—ถ๐˜๐—ต ๐˜๐—ฒ๐˜€๐˜ ๐˜€๐—ฎ๐—บ๐—ฝ๐—น๐—ฒ๐˜€ ๐—ณ๐—ผ๐—ฟ ๐—จ๐—ก๐—›๐—–๐—ฅ, ๐—ช๐—™๐—ฃ, ๐—จ๐—ก๐—œ๐—–๐—˜๐—™, ๐—จ๐—ก๐——๐—ฆ๐—ฆ, ๐—จ๐—ก๐—™๐—ฃ๐—”, ๐—œ๐—ข๐—  ๐—ฎ๐—ป๐—ฑ ๐—ผ๐˜๐—ต๐—ฒ๐—ฟ๐˜€! ๐ŸŒ

โš ๏ธ ๐‚๐ก๐š๐ง๐ ๐ž ๐˜๐จ๐ฎ๐ซ ๐‹๐ข๐Ÿ๐ž ๐๐จ๐ฐ: ๐๐จ๐ฐ๐ž๐ซ๐Ÿ๐ฎ๐ฅ ๐“๐ž๐œ๐ก๐ง๐ข๐ช๐ฎ๐ž๐ฌ ๐ก๐จ๐ฐ ๐ญ๐จ ๐ ๐ž๐ญ ๐š ๐ฃ๐จ๐› ๐ข๐ง ๐ญ๐ก๐ž ๐”๐ง๐ข๐ญ๐ž๐ ๐๐š๐ญ๐ข๐จ๐ง๐ฌ ๐๐Ž๐–!

Serve as a critical filter for the CEOโ€™s daily correspondenceโ€”reviewing email traffic, identifying priorities, and escalating timely issues with discernment.Prepare and deliver a daily package of materials for the CEO that highlights urgent communications, strategic documents, and upcoming decision points.Ensure every touchpointโ€”from internal memos to external emailsโ€”reflects the professionalism and thoughtfulness of the Executive Office.

Team Coordination and Document Oversight

Provide oversight and day-to-day coordination for the Correspondence Team (Lead and Associate) in partnership with the Deputy Administrator.Monitor the status of memos and materials requiring the CEOโ€™s attention and ensure their timely delivery.Conduct regular reviews with the Correspondence Lead to track high-priority communications and maintain high standards of quality and alignment with the CEOโ€™s directives.Be available to proof, refine, or support the development of memos and materials as needed.

Leadership Meeting Planning and Execution

Co-lead development of the agenda for Ashokaโ€™s weekly global leadership meeting, collaborating with senior members of the Executive Office.Provide logistical and technical support during meetings, and ensure follow-up materials (e.g., chat transcripts and recordings) are uploaded and accessible.Continuously build your understanding of Ashokaโ€™s mission and initiatives by actively engaging in internal trainings and knowledge-sharing opportunities.

What You Bring:

You are a systems thinker who thrives on organizing complexity and spotting patterns across moving parts.You approach your work with a service mindsetโ€”discreet, professional, and proactive in supporting leaders behind the scenes.You enjoy problem-solving independently and bring a high level of judgment, reliability, and attention to detail.Youโ€™re energized by contributing to a mission-driven organization and take pride in creating clarity and structure that helps others succeed.Prior experience in a fast-paced, high-accountability environment is preferred.

Additional Information

This is a full-time salaried position.Overtime may be required during peak planning periods and other high-demand times.This position is based on site in our Arlington, Virginia office.

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