Post of duty: Washington, DC
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
About this position
We are looking for a dynamic and team player in the Event Consultant role, who will be performing a wide range of coordinating functions for events, budget, finance, and corporate matters as well as support administrative duties.
You will work in the Water and Sanitation Division (WSA) of the Infrastructure and Energy (INE) Department. This team is responsible for conceptualizing, preparing, supporting the execution, and supervising the IDBโs operations related to water and sanitation.
What youโll do
Coordinate logistics for meetings, seminars and events, such as preparation of letters of agreement (LOA) for guests participating in Division organized meetings and seminars or hotel arrangements as necessary. Review the operational documentation, to ensure the quality of the final product and ensure compliance with the relevant guidelines according to the Bank's protocols using Convergence programs. Support knowledge coordinator, in activities such as the organization of the Brown Bag Lunch, registration of participants, maintenance of databases, and support for the preparation of reports for ESW and CIPS. Support the organization of each division events, which include coordinate logistics (zoom, teams, interpretation), draft content related to the event (invitations, agenda, social media), assist the team during the event, and following-up post-event on any pending issue. Coordinate and support the organization for WSA Week. Support the Communication specialist, in activities such as correspondence (maintaining the contact database), managing the document repository, and when necessary in monitoring the delivery of the Division's products. Prepare memos to request permission for members of the Division to participate in external events that require Bankโs approval, as necessary. Support professionals in administrative functions such as: preparation of missions (memoranda, travel authorizations, statements of expenses), letters, filing, preparation of meetings using the Bank's systems. Assist in the authorization processes of staff participation in external events, press interviews and the use of IDB logo. Process Divisionโs requests for hiring consultants, as necessary. Other duties as might be necessary to support the effective delivery of administrative services within the Division. Perform background research as needed including availability of international firms, country profiles and travel risks. Assist in the process of publications, which include among others work with external providers in editing, translating and design, responsible of obtaining all approvals necessary, in charge of the process in convergence, and coordinating with KIC/ISU for final publication. Provides Front Office support to the Resource Planner with general administrative matters. Other duties as might be necessary to support the effective delivery of administrative services within the Division.What youโll need
Key skills
Learn continuously. Collaborate and share knowledge. Focus on clients. Communicate and influence. Innovate and try new things.Requirements
Citizenship: You are a citizen of one of our 48-member countries. We may provide help with relocation and visa applications for you and your eligible dependents. Consanguinity: You have no family members (up to fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB Group.
Type of contract and duration
Type of contract: International Consultant Full-Time. Length of contract: 12 months. Work Location: On site.What we offer
The IDB group provides benefits that respond to the different needs and moments of an employeeโs life. These benefits include: