Ethics Analyst (Office-Based)

Background

Office/Unit/Project Description 

This post is located in the UNDP Ethics Office, which aims to cultivate and nurture a culture of ethics, integrity and accountability at UNDP. The Office assists the UNDP Administrator in ensuring that all personnel perform their functions consistent with the highest standards of integrity as required by the Charter of the United Nations. 

The Office is an independent, impartial and confidential resource, where all UNDP personnel may consult on ethics issues and seek protection against retaliation for reporting misconduct. Training, outreach and awareness-raising are critical components of the Ethics Office’s mandate, for which the Ethics Analyst provides key inputs. The Ethics Analyst reports to the Ethics Specialist and works in collaboration with other personnel in the UNDP Ethics Office.

A key aspect of the UNDP Ethics Office mandate relates to awareness raising and outreach initiatives that actively promote a culture of ethics in the organisation. Working under the direct supervision of the Ethics Specialist and indirect supervision of the Director of the Ethics Office, the Ethics Analyst will assist the Office in its ethics awareness initiatives through support in the development of communication and training materials, administrative tasks and coordination with other UNDP offices. The Ethics Analyst will also support project management and implementation of Ethics Office innovation initiatives, as well as provide surge capacity in other mandated Ethics Office activities. 

Scope of Work 

1 - Develop and deliver ethics training, outreach and awareness raising

• Consistent with the Ethics Office’s Awareness and Communication Strategy, develop and deliver multilingual ethics awareness sessions.  Some travel may be required in connection with these activities.
• Collaborate with team on development of awareness raising and communications materials, including liaising with Country Offices, compiling relevant information, and drafting web stories and other content. 
• Draft reports on outreach activities and other areas, as required, in collaboration with the Ethics Specialist.
• Provide key support on the Ethics Office’s annual Ethics Awareness Month, including coordinating sessions and other campaign events, liaising and circulating campaign material with Country Office Ethics Focal Points and other partners. 
• Collect and monitor key data points on awareness activities 

  2 - Project management support to Ethics Office Innovation Initiatives

  • Research, develop concept, and provide project management support for proposed innovations to the Ethics Office’s Case Database. 
  • Implement and monitor enhancements to the Ethics Office’s Case Database. 
  • Collaborate with the Ethics Office on developing content for and regularly updating repository of template advice/guidance responses, ethical guidelines, and best practices for use within the Ethics Office’s internal chat function. 
  • Monitor and evaluate Case Database and chat performance, including tracking any issues and troubleshooting with partners. 
  • Collaborate with internal stakeholders to ensure the Case Database platform aligns with goals, policies, and confidentiality standards. 
  • Project management support for other Ethics Office innovation initiatives, including further integration of Artificial Intelligence and other technologies in Ethics Office activities.

    3 - Provide confidential advice and guidance and support in preliminary assessments of requests for protection against retalation 

    • Provide surge capacity support across the Ethics Office’s mandated areas, including confidential advice and guidance. 
    • Supporting the Ethics Office Director and/or Advisor/s in preliminary assessments of requests and queries under UNDP’s Policy for Protection Against Retaliation. 
    • Support the Ethics Office on ad hoc assignments and special initiatives as required.       

      The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization

      Institutional Arrangement

      The Ethics Analyst reports to the Ethics Specialist and works in collaboration with other personnel in the UNDP Ethics Office.

      Competencies

      Core Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements  Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible  Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

      Cross-functional and Technical competencies Thematic Area Name Definition Ethics Ethics Education and Training

      Ability to provide education and training on ethics, values, and standards and promote staff awareness of ethical behaviour and ethical decision making;

      Ethics Ethics Advice and Guidance Ability to quickly analyse complex fact patterns and provide comprehensive, sensitive, and confidential ethics advice and guidance; Ethics Ethical Implications of Policy Development Consult on the ethical implications within all policy development and standard setting. Ethics UN Policy Knowledge-ethics

      Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity;

      Business Management  Communication 

      Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. 

      📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

      ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

      Ability to manage communications internally and externally, through media, social media and other appropriate channels.

      Business Management  Digital Awareness and Literacy 

      Ability to monitor new and emerging technologies, as well as understand their usage, potential, limitations, impact, and added value. 

      Ability to rapidly and readily adopt and use new technologies in professional activities, and to empower others to  use them as needed. Knowledge of the usage of digital technologies and emerging trends.

      Business Direction & Strategy System Thinking Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

      Minimum Qualifications of the Successful IPSA

      Min. Education requirements          

      • Advanced university degree (master’s degree or equivalent) in Law, Ethics, International Affairs, Communications, Project Management, or related subject is required; or
      • A first-level university degree (bachelor´s degree) in combination with additional 2 years of qualifying experience will be given due consideration in lieu of advanced university degree.

        Min. years of relevant work experience   

        • Minimum 2 years (with master´s degree) or 4 years (with bachelor´s degree) of relevant work experience developing ethics training or internal communications materials for an international organization and/or delivering advice and guidance in an ethics function. 

          Required skills            

          • Skills and experience in delivering advice and guidance, providing awareness raising, as well as driving innovation-related initiatives. 
          • Strong analysis skills and problem-solving approach. 
          • Excellent communication and interpersonal skills. 
          • High standards of ethics and ethical conduct, impeccable integrity, and respect for confidentiality. 

            Desired skills in addition to the competencies covered in the Competencies section

            • Experience in preparing detailed reports.
            • Prioritize competing tasks with discretion and sensitivity
            • Strong sense of confidentiality and professionalism
            • Experience in using relevant tools for case management and ethics compliance databases

              Required Language(s)            

              • Fluency in English is required. 
              • Knowledge of another UN language is an asset.

                Equal opportunity

                As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

                UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

                Sexual harassment, exploitation, and abuse of authority

                UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

                Right to select multiple candidates

                UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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