E T Temporary

E T Temporary Job #: req34424 Organization: World Bank Sector: Administration/Office Support Grade: ET3 Term Duration: 1 year 0 months Recruitment Type: Local Recruitment Location: Bridgetown,Barbados Required Language(s): English Preferred Language(s): Closing Date: 9/29/2025 (MM/DD/YYYY) at 11:59pm UTC

Description

Do you want to build a career that is truly worthwhile? The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty and promoting shared prosperity. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges.  For more information, visit www.worldbank.org.
Regional Context:
The World Bank Group serves 30 client countries in the Latin America and the Caribbean Region (LCR). Clients range from large rapidly growing sophisticated middle-income clients to IDA countries to small Caribbean states to one fragile state. Despite immense resources, deep inequalities persist in most LCR countries, with nearly a quarter of the Region's people living in poverty. The Bank's strategy in LCR is focused on five pillars: (a) stimulating growth and improving competitiveness; (b) reducing poverty and inequality; (c) making governments and institutions work for people; (d) providing a platform for tackling global issues (climate change, trade, disease, migration); and (e) reducing risk, whether from extreme weather events, climate change, crime and violence, or other. During the ongoing COVID-19 crisis, LCR’s strategy is being adjusted to help counties respond to unprecedented health and economic crisis by saving lives; protecting poor and vulnerable people; ensuring sustainable business growth and job creation; and strengthening policies, institutions, and investments. The Bank will support countries in pursuing a green, inclusive, and resilient recovery. 
CMU and Country Office Context:
The Caribbean Country Management Unit (LC3 CMU) covers 19 countries, with a total population of about 18 million people, ranging from Sint Maarten (40,000) to Haiti (11 million). In collaboration with Global Practice Groups, LC3 supports International Bank for Reconstruction and Development (IBRD) and International Development Association (IDA) programs through financing, convening and knowledge services, and Reimbursable Advisory Services programs, including in Overseas Countries and Territories (OCTs) such as Curaçao and Sint Maarten, among others. Together, Caribbean countries benefit from common opportunities – including a well-educated population and a vibrant diaspora, proximity to larger markets (US, Canada, and Mexico), and close cultural, historical and economic relations with the UK, Spain, France, and the Netherlands. Some countries have hydrocarbons and mineral resources. 
The LC3 CMU has established a Barbados office to strengthen support for the country and the wider Eastern Caribbean and to strengthen ties to development partners based there. The office allows improved access to Barbados and Eastern Caribbean countries to allow for timely, hands-on support and lasting development outcomes, while enhancing coordination and collaboration with partners (EU, UN, IDB, CDB, IMF, FCDO, Global Affairs Canada, and CDEMA, as well as many CARICOM agencies). 
Currently, the World Bank has 27 active operations across four Eastern Caribbean countries (Dominica, Grenada, Saint Lucia, and Saint Vincent and the Grenadines) and a growing portfolio of regional projects, expected to expand further with the start of the IDA21 cycle in July 2025. In Barbados, engagement has grown since it rejoined the IBRD in 2024; the Bank has two projects, two operations in the pipeline (in the water and education sectors), a Public Expenditure Review nearing completion, a large RAS, and ongoing advisory work, including a Country Climate and Development Report and a Growth and Jobs report. IFC is also active, supporting two renewable energy projects (onshore wind and green hydrogen). LCC3 is looking for an experienced, high-performing and energetic Program Assistant to serve the Barbados office. S/he would work closely with other members of the World Bank’s country office team in Barbados. The selected Program Assistant will be based in Barbados and will report to the Head of Office for Barbados. 
The World Bank Group is committed to achieving diversity in terms of race, gender, nationality, culture, and educational background. Individuals with disabilities are equally encouraged to apply.
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 3-year term appointment.
Role & Responsibilities:
Principal Program Assistant responsibilities:
The Program Assistant carries out the full range of team and office support work, including managing processes and monitoring schedules related to their team's/unit's products and tasks. The roles and responsibilities of the Program Assistant are as follows: 
Administrative support:
•   Work productively and effectively, often from his/her own initiative, providing support to the Head of Office, the Operations Team, Task Team Leaders (TTL) and senior staff;•   Support the establishment of the office by liaising with legal, HR and communications teams and Government of Barbados and relevant development partners, including documenting WBG’s tax exempt status•   Assist incoming staff and families with acquiring resident visas, ID cards and related authorizations•   Support the Barbados office by organizing meetings, assisting with operational monitoring, drafting and reviewing operational administrative documents and addressing administrative requests from internal and external clients.•   Support office with travel arrangements, visas, etc.•   Draft routine correspondence, project-related documents, and proofread materials using proper grammar, punctuation, and style;•   Maintain the unit’s electronic filing system and retrieve data from various sources when needed;•   Prepare folders of documents to be signed, ensure timely clearance and perform proper distribution;•   Coordinate logistics arrangements (videoconference, WebEx, and audio-conference) for meetings organized by the CMU, including preparation of folders for meetings and follow-up with IT team to make sure that the connections are well established before the meetings;•   Assist visiting missions and project teams with preparation of mission announcements, planning of local logistics, scheduling of meetings, and coordination of administrative arrangements in connection to the mission requirements;•   Maintain distribution lists, phone/address lists, and databases; •   Support project teams in the follow-up of tasks;•   Maintain project and other files in the official repository of the World Bank, SharePoint;•   Undertake ad hoc inquiries requested by the CMU;•   Monitor and track assigned task/project steps/timetables, coordinate with relevant staff, and provide assistance and/or information on status and progress of tasks. •   Serve as a back-up to other staff on project and administrative tasks when needed.•   Other tasks as assigned by the Head of Office
ii) Client and external stakeholder interaction: 
•   Coordinate with other Bank Group units, Government officials, NGOs, non-government institutions, academia, other development partners, and other stakeholders, and frequent liaison with team members located in different locations;•   Provide logistical and planning support for various external events, such as workshops and negotiations.

Selection Criteria

“Note: “Only applicants who are nationals, legal residents, or otherwise have legal presence in the duty station independent of any employer, and who are authorized to work in the duty station, will be considered.”
•   A Bachelor’s-level degree is required; •   Seven years of experience or equivalent combination of education and experience with at least two years of direct relevant quality office support experience in an international, private or public institution; •   Proficient English written and verbal skills;•   Proficiency in using advanced functions of computer applications such as Microsoft Office (Outlook, Word, Excel and PowerPoint), and dexterity in internet searches/web navigation;•   Committed, selfless, positive team player with a demonstrated ability to work seamlessly in a multi-cultural environment;•   Willingness to seek assistance from supervisor(s)/colleagues and learn from them; and engage in continuous learning•   Ability to adapt to changing business needs, and be organized accordingly, •   Strong results-focus and client service-orientation•   Demonstrated interpersonal skills, initiative, resourcefulness, effective time management, organizational skills and ability to handle confidential information;•   Ability to produce high-quality work under pressure, with the ability to go the extra mile
Competencies
WBG Core Competencies: https://bit.ly/2kbIA7O