Deputy Regional Director, Asia and Pacific (APAC) Office

Org. Setting and ReportingThe Asia and Pacific (APAC) Regional Office is primarily responsible for maintaining continuous liaison with the States to which it is accredited and with appropriate organizations, regional civil aviation bodies and UN Agencies and programmes. The Regional Office ensures interregional coordination and promotes the timely and harmonized implementation of ICAO Standards and Recommended Practices (SARPs), Strategic Objectives, policies and decisions. The Regional Office also provides technical guidance and assists States with implementation of SARPs and regional air navigation plans. The incumbent reports directly to the ICAO Regional Director (ICAORD) and performs dual functions. Apart from her/his duties as Deputy Regional Director, the incumbent equally serves as Regional Officer of his/her technical discipline where the post is not occupied. S/he serves as Technical Team Leader and assists the ICAORD in guiding the Regional Office Technical Team in developing and implementing Regional Performance Framework for Safety and Air Navigation encompassing Global Air Navigation Plan (GANP), Global Aviation Safety Plan (GASP), Regional Air Navigation Plan (RANP) and supporting States and regional aviation security/facilitation plans and programmes The Deputy Regional Director facilitates and coordinates technical advisers and experts and promotes partnership, synergy and strategic alliances with counterparts in government, multi-lateral and bi-lateral agencies and civil society. S/he contributes to UN systems coordination through participation in policy dialogue and provision of inputs into joint Common system initiatives. The incumbent supervises all Professional staff in the Regional Office. S/he also acts on behalf of the Regional Director in her/his absence. ResponsibilitiesFunction 1 (incl. Expected results) Serves as technical expert in her/his own area of technical competence, achieving results such as: • Serves as technical expert in her/his own area of technical competence, achieving results such as: • Provide expert contributions in policy development and planning of programme activities as applicable. • Provide technical supervision, including analysis of interim reports, participation in workshops, literature searches, identification and administration of resource persons/consultants in support of projects. • Support States and regional aviation plans and programmes in the area of expertise. • Provide advice and assistance to States, regional bodies and international organizations concerned. • Monitor closely world-wide, inter-regional and regional developments in the air navigation fields and analysis of their impact on ICAO’s overall planning and implementation of GANP, GASP, and RANP in the Region. • Provide advice and assistance to States, regional bodies and international organizations concerned Function 2 (incl. Expected results) Serves as overall Technical Team Leader and assists in guiding the Regional Office Technical team, achieving results such as: • Ensure efficient and effective implementation of the technical programmes of the Regional Office, including Aviation System Block Upgrades (ASBUs) as part of the Regional Air Navigation Plan. • Coordinate support activities associated with Continuous Monitoring Approach (CMA) of Universal Safety Oversight Audit Programme (USOAP) and Universal Security Audit Programme (USAP), • Coordinate and supervise the multi-disciplinary technical activities of the Regional Office. • Formulate strategies and recommendations to resolve problems raised by Member States and specialized air navigation system, safety, aviation security /facilitation, air transport and environment protection experts, including the identification and resolution of national differences from the ICAO provisions. • Manage the professional, technical and support staff in the Programme Area, and assume responsibility for recruitment, assignment, orientation, performance appraisal and professional development. • Foster a collaborative spirit and cooperation to achieve results. • Follow-up on the development of the Regional Office’s annual work programme and quarterly and annual reports to ICAO RD, Bangkok. • Support the ICAO RD in providing advice and assistance to Member States with high priority to those States with significant safety concerns or significant security concerns and States with low effective implementation (EI). • Contribute to the development of ICAO Plans of Action, where applicable, and follow up on their implementation. Function 3 (incl. Expected results) Provides analysis of programme activities and makes recommendations to policy development and its implementation, achieving results such as: • Identify potential projects and participate in technical support planning and evaluation missions. • Contribute to policy development and evaluation of programme and operational activities at regional level. • Develop and oversee the implementation and maintenance of guidelines for the planning and coordination of the activities of the Regional Office. • Coordinate with partners providing safety and security assistance in the Region. • Contribute to joint UN Common System initiatives by participation in policy dialogue and provision of inputs, as required. Function 4 (incl. Expected results) Manages the execution of the Regional Office’s mission and meetings programme, achieving results such as: • Coordinate the organization and delivery of regional meetings, seminars and workshops relating to ICAO programmes. • Actively lead, promote and support activities that increase the awareness, understanding and ownership of outputs, thus enhancing the influence of the work that ICAO supports. • Identify opportunities and lead initiatives for strategic networking. • Identify and evaluate emerging trends, issues and priorities in the region. • Assist the Regional Director in the preparation of regional group meetings, i.e. Directors General of Civil Aviation (DGCA) Conference, Planning and Implementation Regional Groups (PIRGs), Regional Aviation Safety Group (RASG) and Regional Aviation Security Coordination Forum (RASCF) and in the participation in Steering Committee Meetings of Cooperative Development of Operational Safety & Continuing Airworthiness Programmes (COSCAPs), Cooperative Aviation Security Programme (CASP), Regional Safety Oversight Organizations (RSOOs) and Asia/Pacific Flight Procedure Programme (APAC FPP) and regional meetings of international organizations as applicable. • Support and assist Regional Safety Oversight Organizations (RSOOs), Regional Security Oversight Organizations and Air Navigation Service Providers (ANSPs), as applicable. • Promote productive interactions/partnerships with representatives of Member States, donors, other international organizations and civil society. Function 5 (incl. Expected results) Oversees the day-to-day administration and planning of the work of the ICAO Regional Office, achieving results such as: • Organize and manage assigned resources to provide timely and effective service delivery. • Oversee the human resources management processes and procedures in the Regional Office. • Develop operational plans for the Regional Office and supervise, monitor and report on its implementation. • Prepare budget proposal of the Regional Office, monitor expenses and take decisions on corrective action, if required. • Ensure the integrity of financial systems, review of budget requirements and consistent application of rules and regulations. • Define work strategies and annual work plans as well as development of procedural guidelines to improve the overall administration and management of the Regional Office. • Establish, monitor and report on annual performance, quarterly reports and work plans for Regional Office staff, ensuring appropriate distribution of workload, and adjusting priorities, as required, in order to meet operational needs. • Apply Performance Management tools, management of targets and monitoring achievement of results effectively. • Implement continuous improvement in human resource management to ensure client orientation • Assist the ICAORD in coordinating with Bureau Directors at ICAO Headquarters to set the priorities for the Region in all the Strategic Objectives of ICAO. • Promote and support activities that create and increase awareness, understanding and ownership of ICAO outputs within the Region. Function 6 (incl. Expected results) Performs other related duties, as assigned. CompetenciesProfessionalism: Knowledge of ICAO’s work aimed at enhancing global civil aviation safety, increasing capacity and improving efficiency of the global civil aviation system. Ability to produce reports and papers on technical issues and to review and edit the work of others. Sound knowledge of the ICAO Universal Safety Oversight Audit Programme (USOAP). Knowledge of ICAO’s work, United Nations results-based management, risk management, and current methodologies and standards for programme design, monitoring and evaluation. A thorough knowledge of ICAO’s structure and functions and its specific role in the Region. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands; provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly. Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary. EducationAn advanced level university degree (Master’s Degree or academic equivalent) in an aviation-related field, or other scientific or technical discipline, or in a related area is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Job - Specific QualificationNot available. Work Experience• A minimum of ten (10) years in the aviation related fields of air navigation, flight safety, air transport, aviation security and facilitation, or aerodrome and ground aids with increasing responsibility and reaching executive management level in a civil aviation administration, autonomous aviation authority, airline or similar aviation-related organization is required. • Experience in the planning, coordination and management of civil aviation programmes, including high-level negotiation with government authorities, of which a minimum of five years should have been acquired in an international organization or by dealing with aviation matters extending beyond national boundaries is required. • Experience in managing and supervising staff working in a diverse work programme is required. • Experience in working in a multi-national and multi-cultural environment is desirable. • Experience in engaging with high level State officials/international organizations, leading international meetings and public speaking at international level is desirable. • Experience in managing aviation safety or air navigation programmes/projects within an international or regional organization, national government, or major service provider (airport, airline or air navigation services provider) is desirable. • Familiarity with ICAO annexes, policies and guidance material related to air navigation and aviation safety is desirable • Experience with corporate performance management in the public or private sector, is desirable. LanguagesEssential Fluent reading, writing and speaking abilities in English. Desirable A working knowledge of a second language of the Organization (Arabic, Chinese, French, Russian, or Spanish). AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special NoticeIt should be noted that this post is to be filled on a fixed-term basis for an initial period of three years (first year is probationary for an external candidate). The ICAO Assembly recently reaffirmed its commitment to enhancing gender equality and the advancement of women by supporting UN Sustainable Development Goal 5 “Achieve gender equality and empower all women and girls.” Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher-level categories. ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization, in accordance with the provisions of the ICAO service code (Staff Regulations). ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions. ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC). The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered. Remuneration: Level P-5 Rate Net Base Salary per annum + Post Adjustment (net) per annum(*) USD $92,731 USD $47,942 (*) Post Adjustment is subject to change. United Nations ConsiderationsIn accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis. Candidates will not be considered for employment with ICAO if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.