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Organizational Setting
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The Department of Nuclear Sciences and Applications implements the IAEA's Major Programme 2, \"Nuclear Techniques for Development and Environmental Protection\". This Major Programme comprises individual programmes on food and agriculture, human health, water resources, environment and radiation technologies. These programmes are supported by laboratories in Seibersdorf, Monaco and Vienna. The Major Programme's objective is to enhance the capacity of Member States to meet basic human needs and to assess and manage the marine and terrestrial environments through the use of nuclear and isotopic techniques in sustainable development programmes.
The IAEA Marine Environment Laboratories consists of three laboratories, which are located in Monaco. The Division supports Member States in enhancing their capacity to use nuclear and isotopic techniques to understand marine and atmospheric environmental processes and dynamics, and to identify and address environmental problems caused by radioactive and non-radioactive pollutants and climate change.
The Radiometrics Laboratory has expertise in the fields of marine radioactivity measurements, development of radioanalytical methods, low-level counting, modelling of dispersion, environmental and radiological assessments, marine database management, and radiotracer applications in oceanographic, pollution and climate studies. It collaborates with Member States to assist them in their development and to implement capacity building technical cooperation projects. It also helps them to prepare for emergency situations, carries out missions at sea, supports analytical quality in Member States laboratories and provides training.
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Main Purpose
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The purpose of this consultancy is to provide technical input and expertiseย ย for the implementation of the ALPS Additional Measures project, including coordination of international travel arrangements, management of sample shipments to laboratories worldwide, and assistance in the preparation and coordination of project meetings, reports, and related activities.
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Functions / Key Results Expected
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Coordinate and manage comprehensive travel arrangements for non-staff participants including flight bookings, hotel accommodations, visa processing, and ground transportation for international project activities and meetings.
Oversee the logistics of sample shipments to partner laboratories worldwide, ensuring proper packaging, documentation, regulatory compliance, customs clearance, and tracking throughout the shipping process.
Provide technical input and expertise for project meetings, workshops, and conferences including participant registration, venue coordination, materials preparation, and meeting logistics management.
Assist in the preparation, compilation, and formatting of project reports, technical documents, meeting minutes, and correspondence in accordance with IAEA standards and guidelines.
Serve as the focal point of contact for project stakeholders, managing communications, scheduling, and coordination between participants, laboratories, and IAEA staff.
Provide problem-solving support for logistical challenges and administrative issues that may arise during project implementation.
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Knowledge, Skills and Abilities
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Travel Management
MS Office (Word, Excel, Outlook, PowerPoint)
Meetings Organization
Enterprise Resource Planning (ERP) system an asset
Shipping
Logistical Support
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Qualifications and Experience
University degree (bachelor) in business administration or program management a closely related field.
Minimum of three years of relevant work experience in the operational and project management to assist in the execution of project, is required.
Proficiency using Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, Forms), internet, is required.
Experience with SAP or similar ERP software is desirable.
Good knowledge of oral and written command of English. Knowledge of other official languages (Arabic, Chinese, French, Russian, Spanish) an asset.
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Remuneration
The remuneration for this consultancy is a daily fee of up to a maximum of โฌ 200, based on qualifications and experience. In case duty travel is required within the assignment, a daily subsistence allowance (DSA) and travel costs are provided. Health coverage and pension fund are the responsibility of the incumbent.
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