Duty Station of the Consultancy: Port Moresby, Papua New Guinea
Duration of Consultancy: 90 daysย
Nature of the consultancy: Consultant (Moderation, Assessment, and Report Development) The consultancy involves moderation, conducting institutional capacity assessments of the provincial disaster centers across Papua New Guinea, and developing comprehensive evidence-based reports with actionable recommendations.
Project Context and Scope:ย
Backgroundย
The Government of Papua New Guinea (PNG), through the National Disaster Centre (NDC), is committed to strengthening disaster risk management (DRM) capacities at the national and subnational levels to ensure effective preparedness, response, and recovery for communities affected by natural and human-induced hazards. At the provincial level, Provincial Disaster Centre (PDCs) operate under the respective provincial administrations serving as the core coordination and decision-making bodies responsible for managing disaster preparedness, early warning dissemination, emergency response, recovery planning, and coordination with development and humanitarian partners.
Despite their critical role, PDCs across the country face significant disparities in institutional and operational capacity. While some provinces demonstrate relatively functional coordination structures and resources, but many PDCs encounter challenges, including:
Inadequate financial and logistical resources, such as limited operational budgets, transportation assets, logistics capacity, and communications systems. Insufficient staffing and technical expertise. Limited inter-agency coordination and information-sharing mechanisms, both within provincial administrations and with national-level authorities and partners. Limited preparedness and contingency planning, including gaps in early warning dissemination, stockpiling, and standard operating procedures (SOPs).These gaps have hindered timely and coordinated responses to emergencies, where some PDCs were unable to adequately fulfil their mandates due to logistical and institutional constraints.ย
In this context, the NDC, with support from the International Organization for Migration (IOM) and partners, seeks to engage an experienced Individual Consultant to conduct a comprehensive Institutional Capacity Assessment of the PDCs across the countries. The assessment will identify strengths, gaps, and opportunities to enhance institutional effectiveness and inform the design of a targeted capacity building.
Organizational Department / Unit to which the Consultant contributes: Displacement Tracking Matrix (DTM)
Category B Consultants: Tangible and measurable outputs of the work assignmentย
Under the supervision of the Emergency Management and Peace Building Coordinator and in coordination with DTM Officer, NDC, and partners, the consultant will undertake the following tasks:
1.Desk Review and Policy Analysis
2. Development of Assessment Framework and Tools:ย Design and validate data collection tools (questionnaires, interview guides, checklists) focusing on the following key areas:ย
Institutional structures (governance and leadership), Human capacity,ย Resource capacity,ย Coordination and partnership, Information management, early warning and response monitoring,ย Knowledge management and institutional learning,ย Legal framework and policies, Internal and operational procedures, Community dynamics,ย socio-economic aspects, and Emergency response mechanisms3. Stakeholders Engagement and Consultation:ย Engage with NDC, PDC members, local government officials, donors and partners including provincial disaster committees, community leaders, key humanitarian and development partners, and faith-based organizations.
4. Data Collection:ย Together with the NDC, IOM and partners to conduct interviews, focus group discussions, and direct observations, through field missions and/or remote means, as feasible.
5. Analyse PDC Institutional Capacity:ย Assess governance structures, staffing and capacity of the staff, financial management, coordination mechanisms, and DRM readiness.
6. Develop Recommendation and Action Plan:ย Identify priority areas for capacity strengthening (short, medium, and long-term), including recommendations for resource allocation, capacity building, Standard Operations Procedures (SOPs) development, and inter-agency coordination
7. Reporting and Validation:ย
Prepare an Inception Report with methodology and workplan. Submit a Draft Assessment Report for stakeholder review. Finalize the Comprehensive Assessment Report incorporating feedback from the government counterparts and partners. Present findings to NDC, PDCs representatives, and stakeholders through a validation workshop.Term of Payment and deliverables
The consultant will receive the full payment as per the approved financial proposal, distributed across the 90-day consultancy period as follows:
First deliverable 20% of payment will be made upon completion of below tasks by day 21 of consultancy. Deliverable: Presentation of the methodology and workplan - Share and discuss the proposed approach, methods, and detailed workplan for the assessment. Inception and Desk Review Report - Submit a report outlining the inception phase findings, results of the desk review, and analysis of the existing assessment tool. Second Deliverable 40% of payment will be made upon completion of below tasks by day 45 of consultancy. Deliverable: Stakeholder Engagement Report โ A comprehensive record of the consultations conducted, capturing stakeholder perspectives, key findings, and proposed recommendations. Draft Assessment Report โ An initial version of the assessment report outlining findings and draft recommendations for review and input. Third Deliverable (40%):ย 40% of payment will be made upon completion of below tasks by the end of consultancy. Deliverable: Presentation and Validation Workshop โ Facilitate a session to consolidate the assessmentโs preliminary findings and gather feedback from diverse stakeholders, ensuring consensus on key issues and recommendations. Final Report โ Deliver a comprehensive document presenting the validated assessment findings, actionable recommendations, and a roadmap outlining short, medium, and long-term capacity development priorities for the Provincial Disaster Centres (PDCs).Payments will be made in the above instalments, and all tasks will be completed as per the timeline in the ToR after a fully approved final report, including achievements, challenges, lessons learned, and recommendations against the approved work plan, is submitted. Payments are subject to satisfactory confirmation byย Emergency and Resilience Coordinator. Emergency Management and Peace Building Coordinator
Performance indicators for the evaluation of results
Delivering inception report: highlighting the methodology and workplan. Completion of desk review report: Summarizing existing policies, governance structures, existing coordination mechanism, integration of the DRM in the planning.ย Development of assessment tools and data collection plan: review existing questionnaires and make necessary adjustment ensuring to capture the key aspects of the Institutional Capacity Assessment Tool (ICAT).ย Preparing stakeholder Engagement Reportโ Documenting consultations, key findings, and recommendations. Presentation of the findings and validation workshop Final report. The final report shall include: Detailed findings and recommendation of the PDC Institutional Capacity Assessment for each province. National Synthesis which aggregated the findings, trends, and cross-cutting analysis. Roadmap outlining short, medium, and long-term capacity development priorities for the Provincial Disaster Centres (PDCs) in all 22 provinces, aimed at enhancing institutional effectiveness, coordination, and service delivery in disaster risk management.ยEducation, experience, and/or skills are required.
Masterโs degree in Disaster Risk Management (DRM), Public Administration, Development Studies, or related field. A minimum of 7 years of professional experience in DRM, institutional capacity assessment, or public sector capacity development. Demonstrated experience in conducting subnational assessments, with strong analytical and facilitation skills. Familiarity with PNGโs governance and DRM systems, including remote and disaster-prone contexts. Strong reporting and stakeholder engagement skills. Ability and willingness to travel to provinces, including remote and logistically challenging areas.ยTravel required.
Yes, to Port Moresby, and within the country. IOM will provide transportation and the Daily Subsistence Allowance (DSA) to cover accommodation and meals. Required Competencies ย IOMโs competency framework can be found atย this link. Competencies will be assessed during the selection process. ย Values - all IOM staff members must abide by and demonstrate these three values: Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Courage: Demonstrates willingness to take a stand on issues of importance. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competenciesย โ behavioural indicators Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Notes Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. IOM covers Consultants against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the consultancy. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Consultants are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. For further information and other job postings, you are welcome to visit our website:ย IOM Careers and Job Vacancies