Conference Services Team Assistant

Result of ServiceCMS Meetings are effectively serviced Work LocationBonn Expected duration6 months Duties and ResponsibilitiesThe overall purpose of this consultancy is to provide secretarial, administrative and general team assistant functions, including: a) Support the organization of meeting leading up to COP15, including the the 8th meeting of the Sessional Committee of the Scientific Council; b) Support the organization of the 15th meeting of the CMS Conference of the Parties and associated meetings (Campo Grande, Brazil, 23-29 March 2026); c) Provide overall support to the CMS Conference Service Team. The overall purpose of this consultancy is to provide secretarial, administrative and general team assistant functions, including: a) Support the organization of meeting leading up to COP15, including the the 8th meeting of the Sessional Committee of the Scientific Council; b) Support the organization of the 15th meeting of the CMS Conference of the Parties and associated meetings (Campo Grande, Brazil, 23-29 March 2026); c) Provide overall support to the CMS Conference Service Team. Within delegated authority, the contractors will be responsible for assisting the Conference Service Team with the logistical preparations in the run up to the above-mentioned meetings by: • Responding to enquiries from meeting participants and Secretariat staff • Maintaining the meeting registration lists • Liaising with Conference Services Unit and other staff on technical and logistical arrangements • Preparing invitations and other official documents • Preparing the draft participants lists for the meetings • Assisting with the shipping of material to venue • Providing travel and visa support to delegates • Communicating with delegates and travel agent regarding delegates' travel to the venue • Formatting and posting meeting documents Qualifications/special skillsAcademic Qualifications: High school diploma or equivalent is required. Supplementary courses and/or training in administration, project management or other relevant field is an advantage. Excellent knowledge of MS Office (Word, Excel, MS Project, PowerPoint, etc). At least three (3) years relevant work experience is required; preferably some of which should have been in an international setting. Excellent knowledge of office procedures. Experience in conference support or related area is desirable. LanguagesFluency in English is required, including excellent drafting skills. Knowledge of Portuguese would be an asset. Additional InformationNot available. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.