Communications Assistant

Mission and objectivesThe United Nations Development Programme (UNDP) works in approximately 170 countries and territories, supporting countries’ progress towards human development thru advocacy, policy advice, knowledge products and innovative projects. The Strategic Plan (www.undp.org) sharpens the focus on what UNDP does best: supporting systemic change, through integrated development solutions driven by national priorities. UNDP Brazil has a constant mission to align its mission and services with the needs of a dynamic, multifaceted and diverse country. The projects are carried out in partnership with the Brazilian government, international financial institutions, the private sector and civil society.

ContextThe United Nations Volunteer will work in close collaboration with UNDP Brazil Programme and Operations teams, staff of other UN Agencies, UNDP HQs staff (Communications Office) and Regional Communications Advisor, Government officials, media, multilateral and bilateral donors and civil society. The Communications Assistant may supervise support staff of the Communications Unit. A communications strategy tightly linked to Programme priorities helps position UNDP Brazil in key development areas as a leader in ways that boost demand for various services lines and increase overall business opportunities.

Task DescriptionUnder the guidance and direct supervision of the Communications Coordinator, the Communications Assistant supports the formulation and implementation of the communications and advocacy strategies to increase the standing and awareness of UNDP with partners, the media and the public. The Communications Assistant promotes a client-oriented approach in UNDP Brazil. Summary of Key Functions: • Support to the Communications Coordinator in the formulation and implementation of communications and advocacy strategies and priorities; • Support to elaboration and implementation of UNDP Brazil audio-visual strategy, including publications strategy; • Maintenance of website(s) and other online platforms managed by UNDP Brazil; • Assistant to Communications Coordinator with administrative and logistical tasks related to the Communications Unit; 1. Supports the Communications Coordinator in the formulation and implementation of internal and external communications and advocacy strategies, focusing on achievement of the following tasks and responsibilities: • Support to the Communications Coordinator in providing communications needs assessments for UNDP Brazil (projects, country programme and corporate change initiatives, etc.) as requested. • Provision of inputs and information for the elaboration and update of UNDP Brazil communications and outreach strategy based on the corporate communications strategy. • In coordination with supervisor , development and preparation of materials for marketing and awareness raising campaigns, including briefing materials and press releases. • Promote increased awareness of UNDP´s mandate and goals through dissemination of information, organization of public events, press conferences, interviews with UNDP Brazil´s officials and media relations. • Ensure: prompt response to requests from internal clients, press, partners and target audiences; updated mailing lists and implementation of UNDP Brazil´s external relations approach. • Review of reference material and identification of reference content for retention; research and analysis of data from external sources. • Maintenance of information database and audio-visual library. • Support to the organization and implementation of the local UN Communications Group (UNCG) join activities and campaigns (Humanitarian Day, UN Day, World AIDS Day, among others). 2. Provides support to the elaboration and implementation of UNDP Brazil audio-visual strategy, including marketing materials and publications strategy and plan focusing on the achievement of the following tasks and responsibilities: • Provision of inputs and information for elaboration of UNDP Brazil audio-visual strategy, including publications and marketing materials strategy based on the corporate policies and guidelines. • Production and identification of storylines, photos and videos for publications and other marketing and audio-visual materials contributing to debates on key development issues, • Technical supervision of translation /adaptation/rewriting of information received, printing, editing and dissemination of publications and audio-visual materials. • Contact with printers and other suppliers to ensure production. • Promote dissemination of such materials. 3. Ensures the updates and maintenance of UNDP Brazil web site (s) and other online platforms, DocuSign on achievement of the following tasks and responsibilities: • Assistant in the updates and maintenance of website (s) and social media platforms managed by UNDP Brazil, in line with corporate branding and style requirements. • Preparation/checking the content for the online platforms to ensure consistency of the materials. • Preparation/checking the content for the online platforms to ensure consistency of the materials. • Preparation of special content based on internal and external demands relevant to UNDP Brazil Communications and Outreach strategy. • Follow-up with partners and mainly the press for dissemination of such material. 4. Ensures facilitation of Information sharing and news monitoring activities, focusing on achievement of the following tasks and responsibilities: • Support to the Communications Coordinator in the organization of training and workshops for effective communications and advocacy practices of key staff members. • Ensure the organization of the Communications Unit folders and files in the server, according to key activities and demands. • Support supervisor in the preparation of briefings, talking points and speeches, in close collaboration with staff and experts. • Production of The Communication Unit activity reports, organization of minutes for relevant meetings, constant follow-up and organization of analytical data related to the dissemination of UNDP Brazil messages through its communications channels. • Help the supervisor in the preparation of daily news clipping on stories related to UNDP Brazil mandate and activities; organize such material dissemination. • Preparation of presentations related to the Communications Unit activities. 5. Assist Communications Coordinator with administrative and logistical tasks related to the Communications Unit. • Administrative and logistical support to the communications team, including preparation of trips, high-level missions, organization of calendars, meetings and other activities and events. • Administrative support in the internal operational platforms as required, including registration of suppliers (creation of vendors) and other forms related to payments, reimbursements, travel authorizations etc. • Assist the Communications Coordinator in organizing the prioritizing internal and external demands, supporting the unit in the distribution of tasks IV.

Competencies and values• Strategic Thinking • Effective Decision Making • UNDP Representation • Partnerships Management • Communication • Advocacy strategy and implementation • Self-management

Living conditions and remarksBrasilia is a family duty station and classified A (hardship). The living conditions in Brasilia are good as well as the access to health services. The accommodation facilities are in general good, and the choice is wide. As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging their own housing and other living essentials. National UN Volunteers are part of the malicious insurance plan. Brazil is security level 3 (moderate). United Nations Department of Safety and Security UNDSS Brazil advises to exercise a high degree of caution in Brazil due to high levels of serious and violent crime, particularly in major cities. Violent crime as muggings, armed robbery, kidnappings, and sexual assault, is very high. Avoid shanty towns (favelas) in the big cities and if you are attacked or robbed, do not resist. Demonstrations can occur at any time and may turn violent with little or no warning. All United Nations personnel must scrupulously comply with UNDSS procedures and recommendations during their assignment in Brazil. For missions in rural areas or indigenous reservations, special procedures may apply; UN personnel should consult with the local DSS office in advance. Information on entitlements at the duty station is available at https://app.unv.org/calculator. The complete UN Volunteer Conditions of Service is available at https://explore.unv.org/cos.