CHIEF OF UNIT, SUPPLY

Org. Setting and ReportingThis position is located in the Supply Chain Management Section of the United Nations Disengagement Observer Force (UNDOF), Camp Faouar, Syria. The Chief of Unit, Supply will report to the Chief, Supply Chain Management. ResponsibilitiesWithin delegated authority, the Chief of Unit, Supply will be responsible for the following duties: • Manages supply and related service issues that affect the field mission, including managing, coordinating and supervising activities in receiving, inspecting, storage & container yard management, picking, packing, shipping, and disposing of materials and other supply warehouse operations. • Formulates and oversees overall supply support and supplies required by the field mission. • Coordinates between senior management at Mission, UNHQ, and as applicable, UNGSC, to establish priorities and develop comprehensive warehousing material delivery and plans to meet customer needs. • Facilitates the visibility on stock levels to all stakeholders during budget preparation, acquisition, and distribution. • Develops strategy of receiving goods as per delivery terms and coordinate with relevant stakeholder for timely issuance, delivery and return of goods. • Establishes systems that ensure inventory accuracy such as frequent inventory count, timely resolution of discrepancies and proper recording of transactions in the Enterprise Resource Planning (UMOJA) system. • Coordinates with Technical Sections to establish, adjust supply/demand plans and schedules that produce the available stock levels and high customer service level. • Initiates and oversees periodic reviews of policies, practices and directives to ensure best practices in warehouse operations. • Liaises with the Mission Contract Management Unit/Compliance Management Section in the resolution of contractual implementation disputes. • Support the Chief Centralized Warehousing in developing the Section business plans and monitors the implementation of individual work plans. • Develops, trains, and monitors performance of personnel within the Unit. • Performs other related duties as required. CompetenciesProfessionalism: Demonstrated ability to provide seasoned technical advice to managers across the wide range of warehouse operations. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning & Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things; from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps a client informed of progress or setbacks in projects. Meets timeline for delivery of product or services to client. Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. EducationAdvanced university degree (Master’s degree or equivalent) in business administration, supply chain management, public administration, law, engineering or related field such as operations management, logistics, industrial engineering is required. A first level university degree with a combination of two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Job - Specific QualificationRelevant training in SAP (ERP) logistics execution (LES), inventory management (IM) and warehousing modules (WM) or equivalent is desirable. Work ExperienceA minimum of seven years of progressively responsible experience in in the development, planning, management and support of international commercial operations, military or field operations is required. Experience in logistics or operations management is required. At least two (2) years of recent experience in a supervisory role in warehousing or supply chain execution within the last five years is required. Experience in deploying data analytics to enhance the effectiveness/efficiency of warehouse operations is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. Fluency in English (oral and written) is required. AssessmentPreviously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment. Special NoticeThis \"Recruit from Roster\" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.