CHIEF OF UNIT, CENTRALISED WAREHOUSING

Org. Setting and ReportingThe temporary position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). The incumbent is responsible for the planning, administration, organization and centralized management of warehouse operations. She/he carries out programmatic/administrative tasks necessary for the functioning of the unit under supervision, including the development and execution of the Unit's budget pertaining to the subsidiary budgets and personnel needs of the unit. She/he prepares annual work plans, and monitors progress against this plan to ensure the organization attains its objectives as cost effectively and efficiently as possible. In addition, she/he develops plans and strategies pertaining to mission inventory and mission stock; translates policies and guidance into actionable plans, exercising leadership in the development and implementation of inventory management and warehousing best practices to achieving process efficiencies and effectiveness in resources utilization. The temporary position is based in Port au Prince and is located in the Warehouse Operations Section, and reports to the Chief of Section, Centralised Warehouse. ResponsibilitiesWithin limits of delegated authority, the Chief of Unit, Centralised Warehousing, P4 will be responsible for the following duties: Exercises authority in the planning, administration and performance management of Centralised Warehousing while incorporating the Green SCOR (Supply Chain Operations Reference) model in all warehouse operations to reduce the environmental impact, including: • Inbound operations: inbound delivery monitoring, receiving, batch management, transfer orders and putting away; • Inventory and storage management: storage location management, conduct inventory analysis for warehouse managed inventories and regularly advise technical units I Inventory Senior Users accordingly, coordinate with the Inventory Management team to ensure timely fulfillment of requirements for movements of goods, visibility of inventory ownership, cycle counting and physical inventory, shelf live monitoring and inventory analysis; • Outbound operations: order fulfillment, picking, packing, task monitoring, order consolidation and loading; • Development and implementation of effective stock control and audit systems providing information regarding stock levels, usage rates, re-order point and other stock-level advice that will allow the technical units I Inventory Senior Users to maintain all stocks at the levels necessary to meet customer requirements and demand; • Leverage business intelligence tools focused on demand and supply processes generated data with the aim of improving overall mission supply chain operational responsiveness, agility and reliability. • Responsible for the implementation of warehouse management, including regular inspections of the warehouse premises, in order to ensure the highest standards of physical premises, storage conditions and appropriate levels of security for the warehouse operations; • Monitoring the space availability to allow for an optimal allocation of the goods while ensuring that the safety and security standards are always met. • Carries out programmatic/administrative tasks necessary for the functioning of the unit under supervision, including the development and execution of the Unit's budget pertaining to the subsidiary budgets and personnel needs of a unit including the following Units: Receiving and Inspection {R&I), Property Disposal {PDU), Warehouse Operations, Administration, Inventory Management and Control. • Assigns and monitors performance parameters and critical indicators, reports on budget/programme performance, prepares inputs for results-based budgeting, evaluates staff performance, interviews candidates for job openings and evaluates candidates. Oversees the resources and capacity management to ensure achieving the result-based budgeting expected accomplishments relevant to warehousing operations. • Prepares annual work plan, and monitors progress against this plan to ensure the organization attains its objectives as cost effectively and efficiently as possible.; Actively engages in management performance duties and ensures the provision of management, guidance development, training, constructive feedback, performance evaluation and appraisal, and provision of ad ministrative support and other management functions to staff in his/her area of responsibility; • Develops plans and strategies pertaining to warehouse inventories; Provides input towards the development of supply chain management plans (demand, supply, replenishment and safety stock) budgets and schedules; • Collaborates and coordinates with technical units to forecast demand and gather inventory requirements for future planned projects I activities in support of service delivery objectives. • Translates policies and guidance into actionable plans, including: developing required new and/or improved business processes and supporting standard operating procedures; Spearheading organizational design, identifying skill gaps, initiating and advocating necessary staff development program to ensure realization of enhanced mission accountability and stewardship of United Nations Property in the mission area of operation. • Establishes Service Level Agreement (SLA) with technical units and develops internal processes and control mechanism to ensure that customer needs and expectations are met, including exercising leadership in the development and implementation of inventory management and warehousing best practices to achieve process efficiencies and effectiveness in resources utilization. • Provides business domain knowledge and technology project delivery expertise in the effective review and analysis of the re-engineering of supply chain management processes in support of the implementation of a new Enterprise Resource Planning (ERP) system. • Collects and analyzes data to identify trends or patterns and provides insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. • Performs other duties as required. CompetenciesProfessionalism: Knowledge of the substantive field of work in the areas of supply chain management, in particular warehousing, inventory management, distribution, warehouse safety management, as well as related procedures, practices and environmental standards. Ability to conduct analysis and-produce reports and papers on technical issue and to review and edit the work of others. Knowledge of and ability to apply UN rules, regulations, policies and guidelines in work situations. Ability to apply discretion and sound judgment in app lying technical expertise to resolve complex and/or sensitive issues. Ability to develop and apply supply chain management procedures and programs. Ability to provide professional technical advice in a broad range of supply chain management areas, including warehouse management. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Accountability: Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Managing performance: Empowers staff and delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly. EducationAdvanced university degree (Master's degree or equivalent degree) in supply chain management, logistics, business administration/management, project management, engineering, or related area. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Job - Specific QualificationCertification in Supply Chain Operations Reference (SCOR-P) or equivalent is desirable. Work ExperienceA minimum of seven (7) years of progressively responsible relevant experience in at least two areas of supply chain management or logistics support operations: logistics planning, warehouse management, inventory management, distribution, or related areas in a complex organization environment, is required. At least two years of management experience in the area of centralised warehousing is required. Experience in managing centralized warehousing in an international environment is desirable. Experience working with Enterprise Resource Planning (ERP) systems such as SAP or similar system, in the business area of supply chain management is desirable. Experience working with data analytics and visualization tools and developing data analytics and visualization reports and dashboards is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).