CFA 004 / 2025_ Human Resources Intern

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the National  Resource Management Officer (NRMO), the successful candidate will be responsible and accountable for managing the resources management functions at Human Resources Unit : Learning Objectives

1. Provide clerical assistance for the smooth running of the Human Resources processes and activities in the office.
2. Provide general assistance in recruitment processes including but not limited to circulation of vacancy announcements, interview arrangements, preparation of materials necessary for the interviews and technical test, support with reference checks, sending out messages to candidates, etc.
3. Perform assigned role(s) in the organizational HR system, paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; generate reports, and other Human Resources-related documentation.
4. Maintain orderly personnel files of staff, instructions, bulletins and other documents in the Human Resources Unit (electronic and/or hard copies).
5. Assist in the retrieval, drafting and formatting of reports, letters, notes and other Human Resources-related correspondence as directed. 
6. Support the organization of meetings, training activities and other Human Resources events by carrying out logistical activities such as arrangement of meeting facilities, equipment, materials, preparation of correspondence and drafting and assembling of documents. 
7. Perform other related duties as assigned. Training Components and Learning Elements

   The Intern will gain experience in working in an international multicultural environment, within the United Nations system.

   • Gain experience in organization, management, and international cooperation activities.
   • Gain a better understanding of IOM’s work, as an inter-governmental organization in the field of Migration, and work on formulating and editing institutional strategies, priorities and workplans.
   • The Intern can also access online training courses at the disposal of all IOM staff.
   • The Intern will have the possibility to interact with IOM staff within Headquarters and IOM Missions. Education
     • Enrolled in the final year of a Bachelor's degree (or equivalent) in Business Administration, Human ressources, or related fields
     • Or enrolled in a Master’s program in similar disciplines
     • Or graduated from a Bachelor's/Master’s degree within the last 12 months prior to the internship start date    Experience
       • Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; 
       • Attention to detail, ability to organize paperwork in a methodical way;  
       • Discreet, details and clients-oriented, patient and willingness to learn new things; and, 
       • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.  Skills
         • Excellent writing and formatting skills in both English and French
         • Strong proficiency in MS Office (Word, PowerPoint, Excel, Outlook); 
         • Personal commitment, efficiency and results driven. 
         • Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a diverse team.   Languages   IOM’s official languages are French and English.       Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
         • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
       • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
     • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
   • Courage: Demonstrates willingness to take a stand on issues of importance.
8. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators
9. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.