To be considered for this position, please submit your CV/resume and a cover letter by October 21, 2025
ABOUT THE OPPORTUNITY
The Ford Foundationโs Information Technology team seeks an Audio/Video (AV) Support Specialist to perform technical and administrative tasks within the AV Services team. We're looking for someone organized and proactive who enjoys being the go-to person for coordination, planning, and ensuring all the administrative pieces run smoothly within the AV services team and effectively collaborates with our Events, Facilities, and Operations partners.
HOW YOU WILL CONTRIBUTE
Coordinate scheduling for a team of at least eight A/V technicians for various events and meetings, and adjusts schedules as requirements change are communicated
Maintain the Momentus Priava application with accurate and timely schedule updates based on meeting purposes and communicates schedules
Support the Senior Manager, Audio Video Services, to source and contract freelancers for upcoming A/V events/meetings.
Receive and process all meeting services forms/requests related to A/V incidents and requests.
Enter and maintain contracts in Workday Financials; reconciles and submits A/V-related vendor invoices, ensuring accurate and timely interface with Finance.
WHAT YOU WILL NEED
3 - 5 years of administrative support experience in a dynamic and complex environment and at least 2 years of technical knowledge of products within assigned support portfolio (e.g., G-Drive, Google applications, MS Office, Fluxx, Workday, CRM)
Proven exceptional customer service with all levels of organizational staff.
Experienced in attention to detail and organizational acumen to meet critical deadlines while maintaining a positive, collaborative attitude.
Proactive with a positive \"can-do\" attitude to achieve the highest level of staff satisfaction and exceed staff expectations.
Demonstrates reliability by consistently showing up prepared and on time, while remaining flexible and adaptable to change
Ways of working and engaging that aligns with the foundationโs mission, core values, and commitment to creating a culture of excellence
Baccalaureate degree in related field or relevant and equivalent experience.
PHYSICAL DEMANDS
This position is primarily a sedentary role. However, the person in this position may need to occasionally move about inside the office to liaise with internal staff, access files, office machinery, and a copy machine/printer.
The Ford Foundation is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its programs, and operations. As part of this commitment, the foundation will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application process, please contact talentacquisitionhr@fordfoundation.org.
SALARY: The Ford Foundation is committed to practicing salary transparency. The minimum starting salary for this position is $96,000 and the maximum is $105,000. It is not typical for an individual to be hired at or near the top of this range. The final offer is determined by a candidateโs relevant experience and our commitment to internal equity. We review global compensation on a regular basis to ensure market competitiveness and equity. The hiring range for this position has been carefully crafted in alignment with the market.
LOCATION: This position is based in the foundationโs New York office. We operate in a hybrid model and require staff to be in the office three days per week.
EMPLOYMENT TYPE: This is a permanent position.
WORK AUTHORIZATION: This position is not eligible for employment visa sponsorship now or in the future. All candidates must be legally authorized to work in the United States.
APPLICATION INSTRUCTIONS: To be considered for this position, please submit your CV/resume and a cover letter by October 21, 2025
WORKING AT FORD
Commitment to creating a culture where everyone feels respected
A hybrid working model and flexible work arrangement policies offer colleagues the opportunity to engage in meaningful ways and the space to maintain a healthy work-life balance
Professional development and ample opportunities to build your expertise and expand your network
Comprehensive benefits package designed for your well-being and work-life needs, including medical, dental, and vision benefits effective on your first day
Generous time off, including personal, vacation, sick, extended holiday time off, and wellness days
Generous parental leave policy, including birth, surrogacy, adoptive, foster parents, and resources for backup child and elder care that support our colleaguesโ ability to attend to family responsibilities
Comprehensive retirement benefits options (with employee and employer contributions of up to 13%), allowing you to invest in your financial future with confidence
Learn more about what itโs like to work at the Ford Foundation.
Equal employment opportunity and having a diverse staff are fundamental principles at The Ford Foundation, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law. The Ford Foundation does not discriminate against formerly incarcerated individuals.