Associate Project Management Officer(P2)

This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Department of Nuclear Sciences and Applications’ objective is to enhance the capacity of Member States to meet basic human needs and to assess and manage the marine and terrestrial environments through the use of nuclear and isotopic techniques in sustainable development programmes. This Major Programme comprises individual programmes on food and agriculture, human health, water resources, environment and radiation technologies.

These programmes are supported by eight laboratories in Seibersdorf, three in Monaco and one in Vienna. They support and implement activities that respond to the developmental needs of Member States through applied research and development, training and capacity-building, and technical and analytical services.

The operating environment is dynamic, interactive and participative with continuous inputs received from the Board of Governors, the General Conference, policy- and decision-makers, as well as counterparts in Member States and in the international development community.

Main Purpose

Under the direct supervision of the Project Manager, the Associate Project Management Officer works in close collaboration with the Project Management Group (PMG) to monitor the progress and implementation of projects, manage project processes and ensure compliance with established governance procedures, including the transition phase as well as all necessary steps required to achieve effective project closure.

As part of the PMG, the incumbent provides technical expertise, supporting and implementing capital projects including the ReNuAL2 project, Seibersdorf Visitor’s Centre project and any other capital projects requiring project management support as and when required.
The Associate Project Management Officer conducts analyses, prepares and edits reports and assists the Project Manager in producing high quality written materials, including interoffice memoranda, donor reports, and project governance documentation for the Project Board and policy-making organs.

Role

The Associate Project Management Officer is (1) a collaborator, providing input and support for effective project management; (2) a team member, monitoring and evaluating the progress and result of work and outcomes; (3) a communicator, drafting and editing written materials; (4) a liaison with key stakeholders on project implementation, governance and reporting.

Functions / Key Results Expected

• Ensure schedule and budget of the projects in relation to their original baseline;
• Ensure and track compliance to project management processes for the duration of project implementation, transition and project closure;
• Track actions related to the implementation of projects, ensuring key deliverables are monitored and deadlines are met;
• Ensure compliance with project governance procedures, reporting to senior management and key stakeholders;
• Analyse project management processes and performance, identify challenges and risks for PMG attention;
• Build and manage consistent and sound record keeping;
• Draft project correspondence, documentation and reports etc according to corporate communication guidelines ensuring consistency and adherence to deadlines, completeness and correctness;
• Prepare documentation and information for key stakeholders as and when required.

Competencies and Expertise

Core Competencies(Competency Framework) Name Definition   Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.   Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.   Teamwork Actively contributes to achieving team results. Supports team decisions.   Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Functional Competencies Name Definition   Client orientation Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction.   Commitment to continuous process improvement Identifies opportunities for process, system and structural improvement as well as improving current practices, increasing effectiveness and achieving efficiency gains. Actively supports the application of sound quality management standards and process improvement.   Judgement/decision making Consults with supervisor/manager and makes decisions in full compliance with the Agency’s regulations and rules.

Required Expertise Function Name Expertise Description       Management and Programme Analysis Programme Management Ability to prepare reports and conduct presentations on various issues by clearly formulating positions, presenting options concisely, as well as making and defending recommendations       Management and Programme Analysis Reporting Good verbal and written communication and presentation skills including the preparation of technical reports

Qualifications, Experience and Language skills

• Bachelor's Degree - International relations, Project Management, Public Administration, Communications, or other relevant discipline
• Minimum of two years of experience in project management or coordination in government and/or international organizations
• Experience with the management and monitoring of complex projects within the UN system, including project governance and report writing is an asset.
• Experience establishing and maintaining effective working relations with staff at all levels, with representatives of Member States and with external counterparts required.
• Experience in international cooperation with proven ability to participate effectively in a multinational and multidisciplinary team with sensitivity and respect for diversity.
• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

  Remuneration

  The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $55163 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 27361*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks' annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions

  General Information

  • The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
  • Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
  • The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
  • Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
  • The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

    Evaluation process

    • The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
    • Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

      Appointment information

      • Appointment is subject to a satisfactory medical report.
      • Staff members may be assigned to any location.
      • Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
      • The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.