The salary range is $50,000 -$60,000.
Position Overview
The Digital Impact Alliance (DIAL) works to advance a more equitable world by putting the rights and aspirations of people at the center of digital transformation. To that end, we connect people with evidence to design digital systems and tools that work for society through research, demonstrations, and policy advocacy. We collaborate with others to promote digital systems and governance approaches that maximize participation, agency, choice and trust, with a particular focus on effective data exchange systems and strong data governance.
Hosted by the United Nations Foundation, DIAL is a partnership among the worldโs leading digital development champions, including the Bill & Melinda Gates Foundation, the United Kingdomโs Foreign Commonwealth & Development Office, the Swedish International Development Cooperation Agency, and the German Development Cooperation Agency (GIZ), among others.
DIAL is seeking an Associate, Program Operations to support our program teams in our learning, sharing and enabling operating model through program coordination and activity implementation. The Associate, Programs plays an important role in providing entry level support with project administration and complete professional and administrative tasks related to DIALs global program implementation. The position will report to the Senior Director, Finance & Programs Operations, DIAL, and the position is based in Washington, DC (hybrid schedule).
The ideal candidate is an individual who is starting their career in the digital development field or program management and is excited to be fully immersed in a program and within an organization that is in โstartup modeโ. This candidate is a self-starter with strong communication, interpersonal, attention to detail and who works well on teams. This candidate is also thinking of ways to improve processes or activities and enjoys working with teams to think through pragmatic solutions.
Essential Functions
Program Management
Support the Senior Director in the communication, management, and oversight of program status and updates.Provide backstop/surge support to Program Managers on their programs.Assist Program Managers with preparing Letters of Invitation for invited guests to DIAL/DIAL-sponsored events and meetings.Provide day-to-day support to DIALโs Program Operations team and others as needed.Assist with the organization and administration of DIALโs internal SharePoint database for knowledge management.Attend external meetings and conferences on behalf of DIAL on topics related to our programmatic focus.Support CEO with program fundraising and business development efforts as needed.Event and Office Support
Support the planning and implementation of organization-wide meetings, trainings, retreats, and morale-building activities - such as the weekly staff meeting and learning sessions. Work across the organization to build agendas by priority.Physically greet and escort guests of DIAL for arranged meetings, conferences, and events held at the Washington, D.C. office.Provide light tech support for DIALโs arranged meetings, conferences, and events held at the Washington, D.C. office, including but not limited to setting up teleconference software, microphones, recording devices, and presentations.Arrange catering for DIALโs meetings, conferences, and events.Order and track office and meeting supplies for DIAL use.Physically greet and escort new DIAL employees based in Washington, D.C. on their first day, ensuring access to the building, familiarity with the office and office amenities, and connecting them with IT for equipment pickup.Travel Support
Develop relationships with travel vendors and assist DIAL staff with booking travel and meeting/event logistics, ensuring proper adherence to DIALโs Travel Policy, Procurement Policy, and funder requirements.Assist Program Managers with maintaining the DIAL Travel Tracker and collecting receipts from Program Team members for expense reporting.Prepare the Senior Director, Finance & Program Operationsโ monthly corporate card expense reports, ensuring filing deadlines are met, expenses are coded correctly, and all receipts and documentation are uploaded in Concur.General Administrative Support
Support hiring coordination and processes, such as scheduling phone screenings and virtual or in-person interviews.Assist the Director of Program Operations with onboarding and offboarding of employees, to include arranging for new equipment or equipment returns, managing access to DIALโs online systems and tools, and facilitating the new staff personโs introduction at the DIAL Team MeetingSupport the Program Operations team with billing and subscriptions for DIAL-wide software and tools.Support special projects such as audits or the annual work planning and budgeting process as needed.Selection Criteria
Bachelorโs degree in a relevant field of study required.1-3 years of relevant work experience.Interest, knowledge, or work experience in the digital development sector. Ability to organize and execute complex tasks in a goal-oriented manner.Ability to maintain confidentiality when needed.Ability to collect and synthesize information to produce programmatic reports for donors.Ability to manage own time and schedule with initiative and effectiveness, negotiating and prioritizing demands across multiple projects and teams. Ability to perform duties with minimal supervision. Interest in developing expertise around contracts, grant management, and project management skills. Knowledge of and experience with MS Office Suite (Word, Excel, Outlook, PowerPoint), program management tools, Smartsheet, and Salesforce.Fluency in spoken and written English required. Experience in proposal writing preferred. Ability to work under pressure and handle stress. Ability to meet regular attendance/tardiness policy.
Benefits & Compensation
For full-time, benefit eligible employees, UNF offers an excellent range of benefits, including:
a choice between two health plans through UnitedHealthcare (PPO or HDHP with HSA) dental insurance vision insurance flexible spending accounts 403b retirement savings plan with a generous matching contribution group term and supplemental life insurance short-term disability long-term disability health club discounts commuter subsidy back-up care employee assistance program
Additionally, all benefit eligible employees have 12 paid holidays, 20 vacation days, 10 sick days, 3 personal days, and 8 weeks of family leave care.
